Position description
Org. Setting and Reporting
The United Nations Joint Staff Pension Fund (UNJSPF) was established in 1948 by the United Nations General Assembly to provide retirement, death, disability, and related benefits for staff of the United Nations and other member organizations of the Fund. The Pension Fund pays benefits in 18 currencies to more than 80,000 beneficiaries who reside in 190 countries, and services more than 140,000 participants who work in the 25 member organizations of the Pension Fund. The Fund has offices in New York (United States) and Geneva (Switzerland) and two liaison offices in Nairobi (Kenya) and Bangkok (Thailand), respectively. We are a career employer offering unique opportunities for growth within the United Nations system. We offer staff competitive benefits, including up to six weeks of annual leave per year, a defined benefit pension plan (not subject to variation of capital markets), parental leave, a comprehensive insurance plan, and flexible working arrangements subject to operational requirements. Our office is located in the heart of Manhattan, within walking distance from the Grand Central Station hub, in a state-of-the-art facility (the One Dag Hammarskjöld building). This position is located in the Secretariat of the United Nations Joint Staff Pension Board. The Programme Management Officer reports to the Secretary of the Board. The focus of this job is to lead or direct implementation, monitoring and evaluation of all activities related to the functioning of the Pension Board and its subsidiary bodies.
Responsibilities
The Programme Management Officer will be responsible for the coordination and delivery of a full range of secretariat conference management tasks related to the functioning of the Pension Board and its subsidiary bodies. The Programme Management Officer contributes to the overall planning, development and management of the work of the Pension Board Secretariat.
- Provides guidance to the Chair and other Board Members on procedural, technical and substantive matters related to the functioning of the UN Joint Staff Pension Fund, the Board and its Subcommittees.
- Assists with the preparation of the agendas, notes and reports of the Pension Board and the Pension Board's subsidiary bodies under the coordination and general guidance of the Secretary and the Chair of the Board. Maintains and updates records of deliberations and decisions of the Board;
- Provides support to the Secretary of the Board directly in the overall planning, management and coordination of conference management and technical support services to the Pension Board and its subsidiary bodies and replaces the Secretary of the Board, when required.
- Acts as secretary of the Audit Committee of the Pension Board
- Collaborates and liaises with the Pension Administration, Office of Investment Management, Secretariat of the Fifth Committee, Secretariat of ACABQ and Staff Pension Committees of Member Organizations on matters of mutual interest and assists the Secretary in coordinating relationships between the Board and all other relevant actors
- Develops, implements and evaluates all assigned activities, etc.; review of relevant documents and reports; identifies priorities, problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and initiates follow-up actions.
- Ensures implementation of gender mainstreaming guidelines by assessing the implications for men and women of any planned action, including legislation, policies or programmes, in all areas and at all levels.
- Coordinates policy and procedure development; reviews the assessments of issues and trends, preparation of evaluations or research activities and studies,
- Undertakes survey initiatives; guides design of data collection instruments; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
- Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Supervises preparation of various written outputs for the Board and its subsidiary bodies, e.g. background papers, analysis, substantial sections of reports and studies, inputs to publications, etc.
- Designs and conducts training workshops, seminars, etc., makes presentations on assigned topics/activities.
- Coordinates activities related to budget and funding and ensures preparation of related documents/reports.
- Serves as an effective spokesperson and establishes collaboration and partnerships with key officials at all levels inside and outside the organization.
- Ensures effective utilization, supervision and development of staff; Guides, evaluates and mentors staff.
- May perform other duties as required.
Competencies
- Professionalism: Ability to identify key strategic issues, opportunities and risks. Ability to generate and communicate broad and compelling organizational direction. Ability to communicate clearly links between the Organization's strategy and the work unit's goals. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Demonstrated ability to provide innovative technical leadership by performing and/or overseeing the planning, development, and management of operation. Demonstrated ability to negotiate and apply good judgment Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Building Trust: Provides an environment in which others can talk and act without fear of repercussion. Manages in a deliberate and predictable way. Operates with transparency; has no hidden agenda. Places confidence in colleagues, staff members and clients. Gives proper credit to others. Follows through on agreed upon actions. Treats sensitive or confidential information appropriately.
- Judgement/Decision-Making: Identifies the key issues in a complex situation and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.
Education
- Advanced university degree (Master's degree or equivalent) in business administration, management, economics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
- A minimum of seven years of progressively responsible experience in project or programme management, administration or related area is required. Experience in servicing governing bodies as well as experience in the application of rules, procedures and practices of intergovernmental or tripartite bodies is desirable. Experience with the UN Pension system, and the functioning of the UN Joint Staff Pension Fund, and/or the Pension Board and its subsidiary bodies is desirable. 2 years or more of experience in data analytics or related area is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Application instructions
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