Position description
Eurosif is seeking to recruit a full-time Operations and Project Manager. The successful candidate will support our team by ensuring smooth and effective financial and administrative management, project management, business development and event organisation. The role also involves preparing applications for funding, overseeing the execution of grants and helping with reporting. The successful candidate will work closely with, and report to, the Executive Director of Eurosif.
This is a full-time position based in Brussels, with the possibility to work some days remotely. This is a new position so we will shape this role jointly, based on the specific needs of the organisation and your unique skill set.
KEY RESPONSIBILITIES
Admin & Finance:
- Administrative support including answering administrative queries, verifying contracts, assisting in ensuring compliance with Belgian law, including preparing and filing documents in Moniteur Belge etc.;
- Support the financial management of the organisation including:
- Invoice management from and towards members and service providers, processing invoices/tickets internally and with the accountant;
- Budget spending monitoring, reporting and optimisation, supporting preparation of financial reports in line with approved budgets and in cooperation with the accountant;
- Support of audit activities.
- Admin support for preparing grant applications and reporting (particularly on the financial side) as well as overseeing the timely execution of grants;
- Support the Executive Director in preparing financial and statutory documents for the Board and AGM, including minutes of the meetings;
- Support the Executive Director in other legal, administrative, and HR-related matters;
- Updating the contacts database.
Events and Office management:
- Support team and office logistics, including organisation of meetings and events;
- Office management: facility management, contact point for service and suppliers, procurement of office supplies;
- Making travel arrangements for team members.
Business development:
- Lead and manage the rolling out of the Eurosif Club project including:
- Finding target companies and reaching out to them seeking to grow the Eurosif Club;
- Presenting the Eurosif Club and its benefits (making the pitch);
- Managing paperwork (application forms, contracts, invoices);
- Ensuring Eurosif Club partners get the promised benefits and their satisfaction.
Please note the list of tasks is not exhaustive and that the person may be asked to assist in other tasks of a similar nature.
Application instructions
Please send your application entitled “Operations & Project Manager Vacancy”, including a CV and a cover letter/email, by Sunday 27 April 2025. Please note that only complete applications will be considered.
Please be sure to indicate you saw this position on Globaljobs.org
