This position is meant to facilitate communication and provide technical support in relation to projects within the International Disaster Response unit of UMCOR, including work with the field disaster management offices, currently located in Africa and South East Asia.
Essential Job Functions:
This section describes up to six major elements of the job, listed in order of importance. The description includes what is done, why it is done and an estimate of the total working time the incumbent spends on each task.
- Keeps an update work plan and updates a grant portfolio weekly, according to the templates in use in the IDR unit
- Contributes to update existing tracking tools for adequate tracking of grant cycle deliverables and payments, of internal grant review timelines, and of partner vetting processes.
- Oversees the management all grant files and documents and ensures the timely completeness of each grant, from initial request to grant close-out.
- Compiles all submitted applications and grant documents for consideration of approval by UMCOR.
- Organize and prepare reports and/or written summaries and other materials as requested by related program staff.
- Monitor day-to-day communications with assigned field disaster management offices to ensure appropriate and full compliance of grant implementation, according to the GBGM guidelines donors.
- Ensure that all required technical, monitoring and evaluation (M&E), and financial reports as stated in the grant agreements (GA) are submitted in a timely manner, reviewed and approved properly.
- Advise field disaster management offices on issues of grant management and compliance including start-up, follow up and close out.
- Coordinate project monitoring, as well as program evaluation activities.
- Provide success stories, narrative and pictures bi-weekly, of his/her assigned projects, to be featured in the GBGM communications channels;
- Assure all docs in the Grant Making folder are properly filed according to the GBGM rules and regulations, to satisfy compliance and ensure compliance with the audit requirements
This section describes the major accountabilities for the position. An accountability statement has a “bottom-line” orientation that often will encompass several essential job functions as listed above.
- Works with the Program Managers to evaluate new proposals and assist grantees throughout the proposal process.
- At the request of the Program Manager, provides a first round of review of grant proposals and progress reports submitted by potential and current grantees, to ensure quality project design and implementation as well as programmatic and financial compliance.
- Responds to applicant and grantee questions regarding proposal status, subsequent payments, and other administrative inquiries.
What is the minimum level of formal education required?
- Bachelor’s Degree or equivalent required; Master’s Degree preferred.
- Degree in International Development, International Relations, International Health, Humanitarian Assistance, Global Health, or related field desired.
Other Specialized Knowledge
What other training and/or certification are necessary?
- Extremely detail-oriented and highly organized.
- Excellent written and verbal communication skills.
- Strong skills in coordination and project management as well as program identification and planning.
- Good interpersonal skills, diplomacy and patience.
- Proven analytical, problem-solving, and decision-making skills essential.
- Ability to synthesize and communicate complex information.
- Work independently with minimal supervision.
- Ability to communicate well in a variety of settings to function in a diverse workforce.
- Understand and respect the cultural, religious, and political environment and use diplomacy when working with the staff and local partners.
- Advanced computer skills using MS Office, grants management tools and other databases.
- Competency in reading, writing and translating documents written in French required. Other additional language competencies preferred.
- Strong knowledge of international public and institutional donor grantmaking, ability to coordinate projects and all aspects of grants management (pre-proposal, application, approval, award, reporting, grant closeout).
- Keen understanding of project cycle management.
- Knowledge of or experience working with institutional donors, such as but not limited to U.S. government (USAID, DOS, etc.), UN agencies, DFID, EU and Global Fund a plus but not required.
What kind and how much previous experience are needed?
- Experience living or working overseas and/or working in a multi-cultural organization a plus.
- Experience working with a faith-based organization a plus.
- Experience in international grantmaking and grant seeking required.
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