Book Production Manager

Hoover Institution at Stanford University
  • Location
    Stanford, California
  • Sector
  • Experience
    Mid Career
  • Posted
    Jan 24

Position description

A cover letter and resume are required for full consideration.

The Hoover Institution at Stanford University is seeking a full-time Book Production Manager.

About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs. 

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenge.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity, while securing and safeguarding peace for America and all humanity.


The Book Production Manager reports to the Senior Publications Manager of Hoover Institution Press and is responsible for conceiving, planning, managing, and executing all stages of production for Hoover Press books, essays, and journal publications—from the receipt of a manuscript, through the page proof and printing phases of all components, to the completion of the finished product. Edit and coordinate production of a variety of types of printed material. Provide support for electronic editing and composition by converting, cleaning up, updating, and archiving electronic files provided by authors. Serve as liaison between author and editing, design and production staff on projects.


  • Oversee the editing and production from manuscript to books, ebooks, and essays.
  • Supervise the work of freelance copy editors, proofreaders, indexers, typesetters, publication service companies, etc., and prepare manuscripts for design.
  • Oversee the maintenance of the production schedule.
  • Inspect jacket copy, jacket mechanicals, and bluelines, and collaborate with design staff and marketing personnel.
  • Assist in training new production staff.
  • Manage more involved and technically challenging books.
  • Handle complex authors and materials.
  • Serve as liaison to editors, authors, designers, production, and manufacturing.
  • Make important editorial decisions, as needed.
  • Adhere to an established budget, and explain variances. 
  • Keep up with industry trends and innovations; investigate ways to reduce cost, or increase efficiency and impact; assess potential new vendors.

* - Other duties may also be assigned


Education & Experience:

Bachelor's degree and ten years of relevant experience or combination of education and relevant experience. Three or more years of production management experience related to book or magazine publishing. 

Relevant experience may include:  

  • Working knowledge of page layout applications, such as InDesign and file preparation in Acrobat, Photoshop, and related programs.

Knowledge, Skills and Abilities:

  • Advanced experience managing print projects, possessing a strong knowledge of traditional and digital printing.
  • Thorough knowledge and hands-on experience with all phases of book production, including in-depth knowledge of desktop publishing and the basic rudiments of art and design.
  • Experience in implementing document design templates. 
  • Demonstrated proficiency in FTP, file conversion, and printing processes. 
  • Experience working on a project team. 
  • Ability to effectively manage workflow with multiple projects simultaneously.
  • Ability to work independently.
  • Ability to interface with internal departments and external book publication/production community.
  • Ability to supervise the work of others.

Desired/Preferred Knowledge, Skills and Abilities:

  • Skilled with text, photo, and illustration research and permissions. Understanding of copyright law and publishing contracts and agreements, and the rights and responsibilities of publishers and authors. 
  • General knowledge base of current costs for a wide range of services in the publishing industry: able to evaluate or generate cost estimates, assess invoices, and discuss budget implications of various production methods/options with vendors. 
  • Ability to use job-required software applications and mediums to paginate materials according to defined requirements.
  • Excellent verbal and writing communication skills; sensitivity to language, expression, and nuance in written texts; meticulous detail-orientation, with an ability to interact comfortably with high-profile individuals.
  • General knowledge of history, personal practice/interest in staying abreast of current events, and policy issues strongly preferred. 

Certifications and Licenses:

  • None.


  • Frequently stand/walk, sitting, grasp lightly/fine manipulation, perform desk-based computer tasks, use a telephone, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally twist/bend/stoop/squat, reach/work above shoulders, grasp forcefully.
  • Rarely lift/carry/push/pull objects that weigh >50 pounds.
  • Good visual acuity including color vision.
  • Ability to work in a dusty, dirty and odorous environment.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Application instructions

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