Associate Director, Contracts and Compliance; International Research Support Operations

University of California San Francisco
  • Location
    San Francisco, California
  • Sector
    Education
  • Experience
    Mid Career
  • Posted
    Jun 08

Position description

Within the newly established International Research Support Operations (IRSO) Office, the Associate Director for Contracts and Compliance serves the UCSF campus community by providing effective support to develop and complete contractual documents necessary to facilitate the execution of faculty research internationally. Working closely with multiple campus offices (the Office of the Controller, Advisory Services, Ethics and Compliance, Government Relations, Risk Management, UCSF Supply Chain Management, Industry Contracts, Sponsored Programs, Real Estate, and Office of Legal Affairs), the position researches and advises on contractual documents that establish business relationships for international activities across UCSF. 

The Associate Director for Contracts and Compliance supports the review of international collaborative agreements and employment, consulting, and procurement agreements, and assists in the negotiation of terms and conditions. The position provides consultation to faculty, campus administrators, and sponsor representatives in various areas based on experience and/or knowledge of foreign and US laws and regulations, UC procedures and policies, and contract language; and educates and trains the campus community about international contracting policies and best practices. The position ensures compliance with established laws, policies, and regulations, while offering mitigation strategies to resolve obstacles related to implementation of international projects. 

Qualifications

• Bachelor's degree in related area and five or more years of relevant experience and / or equivalent experience / training
• Demonstrated business development and/or contracts experience, including drafting and negotiating agreements
• Prior experience negotiating terms of foreign agreements (e.g., banking, facility leases, procurement, employment [through a local service provider or directly] and/or secondment) in other jurisdictions. 
• Demonstrated experience developing, improving or advising stakeholders about organizational processes, protocols and procedures governing international research or operations
• Demonstrated ability to apply advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques
• Demonstrated ability to apply advanced knowledge of contract law, the California Public Contract Code and an advanced understanding of the University's Business and Finance Bulletins and other relevant rules, guidelines, policies and practices.
• Demonstrated skill in analyzing information and objectives to define problems, ability to identify relevant issues or concerns, formulate alternatives to affect resolution, and select alternative resolutions having evaluated risk/benefit; ability to interpret the varying objectives and needs of investigators and sponsors in order to provide advice on appropriate mechanisms for support
• Demonstrated advanced written, verbal and interpersonal communication skills; demonstrated advanced ability to deal with broad and diverse constituencies using advanced customer service orientation and skills
• Demonstrated advanced organizational, presentation and negotiation skills
• Demonstrated advanced listening, political acumen skills and problem recognition, avoidance and resolution skills
• Demonstrated ability to apply advanced knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
• Demonstrated customer service skills in a fast-paced, high-volume, dynamic and intellectually challenging work environment. Sensitivity to sponsor and investigator confidentiality
• Demonstrated ability to prioritize diverse projects and exceptional time management skills
• Demonstrated ability to be flexible and to work with various personalities; ability to work independently yet know when to ask questions; team player open to suggestions and guidance

Preferred Qualifications

• Advanced degree (J.D. from an accredited law school) 
• Thorough knowledge of the legal constraints and opportunities for higher education institutions in the State of California and through Federal programs and regulations.
• Strong understanding of in-country research issues involving compliance, corruption, export, foreign influence, procurement, grant processing, tax issues, accounting and reporting, especially in resource limited settings
• Demonstrated ability to apply knowledge of international law (e.g., regarding permanent establishment, employment and tax regulations, export/import regulations, etc.) preferably, in Africa, Asia, and South America
• Demonstrated ability to apply advanced knowledge and understanding sponsor specific contracting requirements, such as with sponsors of research like NIH, USAID, CDC, etc.
• Good understanding of existing UCSF administrative and academic landscape
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll
• Thorough knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints
• Familiarity with UCOP International Activities policy including approval or authorization requirements for international activities, collaborations, and agreements between UC and international partner institutions and organizations
• Good understanding of existing UCSF international research and operations support structures
• Flexibility and familiarity with travel in resource limited settings

Application instructions

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