HR Coordinator

Johns Hopkins University
  • Location
    Baltimore, Maryland
  • Sector
    Education
  • Experience
    Early Career
  • Posted
    Jun 16

Position description

The Johns Hopkins School of Advanced International Studies Office of Human Resources and Payroll Services provides full HR support in employment related matters, compliance, and student employment services to all SAIS faculty, staff, and student employees. This role serves as the first point of contact by providing courteous customer service. Performs HR support duties of a sensitive nature related to all HR/payroll transactions, faculty contracts, appointment letters, onboarding, and I-9 procedures. This position will serve as a backup for payroll services. Responsible for timely correspondence to all email requests through the SAIS HR and SAIS SEAL inboxes. Ensures HR compliance with all federal, state, and local employment laws and adheres to the retention of all employment records. 

Essential Duties 

SAIS SEAL Student Employment 

  • Serve as the main point of contact for all student employment related matters, SAIS SEAL applicant tracking system, and time keeping system. 
  • Collect and follow up with all new student employees and ensure new hire forms are submitted timely. 
  • Initiates and submits internal service requests (ISRs) in SAP for new student hires, and personal data changes. 
  • Provide all students with access to the Time Keeping System (TKS) upon hire. 
  • Troubleshoot and keep track of student employment system issues on a log. Monitor the TKS app to ensure usability. 
  • Monitor online student time sheets and work with supervisors to ensure timesheets are reviewed and approved on a weekly basis. 
  • Process student payroll in SAP CATS on a semi-monthly basis and adhere to ISR deadlines. 
  • Create and maintain student employment files. 
  • Main point of contact for SAIS SEAL inbox. Monitor daily and respond to all email requests within 24 hours. 
  • Troubleshoot student employee payroll questions that arise. 
  • Back up payroll processor in the absence of both the HR Manager and Sr. HR Coordinator - Payroll. 
  • Faculty Affairs Support 

 

  • Draft all contracts and appointment letters for faculty, scholars, and postdoctoral fellows for the DBO 
  • Collaborate with DBO and faculty affairs to streamline appointment letter process. Create centralized location for all appointment letters. 
  • Responsible for all adjunct faculty appointment process: Draft all adjunct lecturer appointment letters. Collaborate with Academic Affairs to ensure adjunct spreadsheet and course compensation is provided timely before the beginning of each semester and ensure payroll for all adjunct faculty is processed accurately and timely. 
  • Initiate all H1B and J1 visa processing for all faculty and scholars as needed. Collaborate with the Office of International Services (OIS) for visa status updates. 
  • Process all JHED requests for visiting scholars. 
     

Qualifications

Bachelor's degree strongly desired. High school diploma/GED required. 
Three (3) years related experience required. 
Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 

Preferred Qualifications:
Knowledge of applicable HR regulations and JHU personnel policies 
Experience with the JHU SAP system strongly preferred 
Project management or lean process skills 

Special knowledge, skills, and abilities:
Knowledge of payroll and HR practices, systems and regulations 
Interpersonal skills to collaborate in a team environment 
Ability to multi-task effectively and to work in a fast paced environment with deadlines 
Excellent and effective communication skills 
Knowledge of laws/governance, legal procedures, regulations, rules 
Knowledge of SAP or ability to quickly learn as demonstrated through experience with similar database software. 
Strong knowledge of MS Office suite, including solid foundation with Excel and the ability to create and manage spreadsheets 
Must be able to maintain confidentiality. 
High degree of accuracy and attention to detail. 
Strong organizational, analytical, and problem solving skills. 
Demonstrated ability to work independently, exercise appropriate judgment, initiate and manage work schedule, and to multi task. 
Ability to work on deadlines and to manage competing priorities in a positive manner. 
Strong interpersonal skills with the ability to work well with 

Application instructions

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