Grants and Program Associate

The Arca Foundation
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
  • Posted
    May 26

Position description

The Arca Foundation works to further the dignity of all people. The Foundation is dedicated to advancing racial, social and economic justice, an inclusive democracy, a sustainable planet and greater human rights. The Foundation believes that a vibrant democracy requires an informed and engaged citizenry that has access to information and free expression. While the Foundation’s focus areas evolve over time, Arca supports innovative and strategic efforts that work toward these principles. Currently, the Arca Foundation supports organizations working to advance racial and economic justice across the U.S. and has a small portfolio of grants focused on advancing a more just and peaceful U.S. foreign policy. 


Based in Washington DC, the Arca Foundation has a full-time staff of two, an active and involved Board of Directors, and a small number of part-time consultants. We are a mission-driven organization working for the public good and are deeply committed to being strong allies to social movements. Our work culture is collegial, supportive and kind. We believe in the importance of hard work, rigor and persistence as we seek to achieve our goals.


The Arca Foundation is seeking a Grants and Program Associate to oversee grants management for the foundation and to support the programmatic activities of the Executive Director. We are looking for a results-oriented team player with a proven track record managing multiple projects at one time, and with a passion for advancing racial, social and economic justice. The Associate reports directly to the Executive Director and will begin employment in August 2021.


Core Responsibilities:


  • Manage the administration of the Foundation’s grantmaking 
  • Work with Executive Director to develop timelines and processes for ongoing grantmaking 
  • Maintain and trouble-shoot the online application system
  • Manage the ongoing development of the grants management system 
  • Administer the grants and contact management system, including managing relevant vendors and contractors
  • Serve as the initial point of contact for grant seekers
  • Organize and prepare materials pertaining to docket and semi-annual board meetings
  • Monitor and request progress reports from grantees
  • Maintain grantee files and records in accordance to IRS standards, and oversee preparation of grant-related materials for the annual audit and tax filing



  • Participate in preliminary review, screening, and investigation of proposals, and assist Executive Director in making funding recommendations
  • Develop proposal summaries and other written materials pertaining to the grant recommendations
  • Attend meetings of the Board of Directors, seminars, philanthropic conferences and grantee-hosted convenings, upon the request of the Director  
  • Assist Director in non-grantmaking activities that help to advance the goals and strategies of the Foundation, such as the preparation of panels, seminars and concept memos
  • Help monitor Foundation activities and priority areas, and conduct research on relevant issues and policy developments 
  • Hire and supervise interns



  • Coordinate Foundation’s off-site and on-site conference and seminar activities, including event planning support (e.g. arranging catering, organizing travel and securing off-site venues)
  • Work with the Executive Director and Board President to maintain communication with Board of Directors
  • Attend Board meetings and prepare minutes
  • Coordinate site visits and Board Member travel, committee Board meetings and schedule Board-related meetings for the Executive Director
  • Manage correspondence with public 
  • Project manage the Foundation’s website, including overseeing integration with grants application system and overall liaising with IT consultant
  • Office management, including but not limited to ordering office supplies, maintaining physical and electronic files, and communicating with vendors (e.g. phone and internet providers) 
  • Project manage planned office relocation (likely in Fall 2021)


Ideal Candidates will have

  • A demonstrated commitment to racial, social and economic justice.
  • Excellent judgment, discretion, and comfort working with a small, close-knit staff and Board.
  • Strong written and verbal communication skills.
  • Excellent organizational and project management skills. 
  • Facility with database/content management systems. Experience with Salesforce, a plus.
  • Strong listening, comprehension, and interpersonal skills. 
  • Ability to prioritize, multitask, and meet deadlines in a fast-paced and sometimes unpredictable work environment. 
  • Ability to take initiative, work independently, and work as a member of a team. 
  • Capacity to understand complex and unfamiliar subjects. 
  • Knowledge of grantmaking systems and best practices, a plus. 
  • Ability to work occasional weekends and travel, when possible. 
  • A minimum of three years of experience working in an office environment, executing tasks relevant to the job description.

The Arca Foundation believes a diverse, equitable and inclusive workplace is one where all employees are valued and respected. The Arca Foundation is committed to cultivating an institutional culture that reflects our focus on dignity and justice. We welcome applications from people of all cultures, backgrounds, and experiences, and we strongly encourage Black, Indigenous, People of Color, LGBTQIA+ people and persons with disabilities to apply.

Arca Foundation offers a comprehensive benefits package including payment of 100% of the health insurance premiums (medical, vision and dental) for employees. Arca Foundation also offers life insurance, a group 403(b) retirement plan (with an employer match after 1 year of employment) and generous vacation and sick leave.

Application instructions

Send cover letter, resume, and a list of 3 references to be received by 5:00 p.m. EST on Friday June 18, 2021. Applicants that make it to the final round of interviews will be required to complete a writing assignment. No telephone or additional email communications, please. 

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