Executive Assistant to Directors

British Council
  • Location
    London, United Kingdom
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Apply by
    Dec-06-2022
  • Posted
    Nov 23

Position description

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

 

Executive Assistant.

 

Pay band: 7

Salary: £26,934 - £30,354 plus £3,300 London Market Allowance. Along with excellent benefits such as 32 days annual leave and a civil service pension. 
Location: London. (The UK Only). 
Department: Education. 
Contract type: Indefinite contract. 
Closing Date: Tuesday 6th December at 23:59 UK Time.

 

You must have the legal right to work in the UK at the time of application. 

The Context: 

Education is a powerful vector for cultural relations activity – especially as access to high quality education at all levels is more important than ever. The UK’s strength in education makes it an excellent partner for people-to-people, institution-to-institution and government-to-government connections. It is one of the three core pillars of the British Council’s cultural engagement activity. The Secretariat function for our senior managers and Education groups ensures that logistical support is consistent and of a high quality; that meetings are quickly arranged and that communications and subsequent records are clear and of a high standard, thus supporting us to achieve our desired impact.

The Opportunity. 

Role Purpose:

 

As the Advisory Group Manager / Executive Assistant (EA), you will provide administrative support to the offices of Director and Deputy Director Education and manage several internal and external Education advisory groups (e.g. the Education Advisory Group – EAG and Global HE Steering Group).

The latter includes commissioning and quality assuring papers, taking minutes and supporting recruitment of new members. The post holder will also support external senior stakeholder engagement and policy advice/guidance across the Education sector.

 


Accountabilities:

Relationship and Stakeholder Management 

  • Manages communications with internal and external stakeholders; responding to queries in consultation with others where necessary to ensure they are dealt with efficiently and effectively
  • Supports the establishment of key relationships with government departments (FCDO, DfE, BEIS and DIT) and with the education sector and research base in relation to education and science policy, programmes and partnerships.


Strategy and Planning 

  • Proactively manages recurring internal and external stakeholder meetings, supervising and controlling schedules and deadlines within the team
  • Manages the Secretariat for the Education Advisory Group, Global Higher Education Steering Group and other key advisory groups as required.
  • Develops, coordinates and prepares meeting papers and briefings and otherwise manages the administrative function


Leadership and Management

  • Ensures an effective EDI approach to ensure compliance when selecting venues or speakers for events led by the Directors/Senior Management.
  • Represents British Council’s perspective in relevant external fora

 


Equality, Diversity and Inclusion 

  • To actively contribute to an inclusive and anti-racist organisational culture, being aware of your own biases, and taking action to mitigate against these. Ensuring people feel valued and are treated equitably, with support for people’s well-being and mental health.


Requirements of the role:

  • Well-organised, able to determine priorities, to develop and communicate work plans, to track progress towards goals and use data and evidence to assess achievement
  • Experience of promoting equality, diversity and inclusion within project planning and delivery including use of appropriate tools.
  • Managing projects (level 3) - Leads smaller projects. Analyses requirements with the sponsor/stakeholders, defining the specification with awareness of equality and diversity impact, planning, revising, implementing and evaluating on small-to-medium scale and/or low risk projects.

Application instructions

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