The Program Coordinator advances the mission of Shangri La by organizing and facilitating the execution of onsite, offsite and online initiatives undertaken by the museum to educate the public about the global culture of Islamic art and design. This includes the orchestration of work through the museum’s center of education as well as public and digital programming. The individual in this role works with the Executive Director and curatorial staff to support the development, planning, coordination, logistics and evaluation of initiatives across the organization—including the procurement, management and coordination of volunteers, vendors, supplies, public relations and other related task as required.
ESSENTIAL JOB FUNCTIONS
Programs, Events & Exhibitions:
- Support all steps of Shangri La’s onsite, offsite and online creative initiatives, including research, planning, development, implementation, promotion and evaluation;
- Assist in the coordination of the logistical support necessary for each effort, using project management systems;
- Serve as the liaison for existing and ongoing daily and monthly programs, such as Shangri La guided tours, residencies and internship programs, through the suitable handling of inquiries, special tour requests, travel, accommodations, written agreements, invoicing and general administration of each program area.
Partner and Vendor Relations:
- Communicate effectively and professionally with strategic partners in order to develop and maintain local, national and international relationships.
Budgeting, procurement and contracting:
- Assist in the monitoring of program expenses, including procurement and contracting procedures.
- Bachelor’s degree in a relevant field and/or equivalent relevant work experience;
- Keen passion for making art, culture and design more accessible to the public through innovative and interactive education;
- Knowledge of Islamic art, culture and design a plus;
- Enthusiasm for startup culture and a spirit of innovation regarding educational initiatives that deepen the role of museums as incubators of informal, significant learning;
- Experience with event planning and coordination, including project management software (such as Podio, Google Docs, or Microsoft OneDrive), technical equipment and materials, booking venues and vendors, and negotiating contracts with consultants;
- Proven competence collaborating with peers and colleagues;
- Team-player mentality to work cooperatively and positively with colleagues, partners, consultants and a diverse public;
- Proficiency working with Microsoft Office suite, Apple OSX, Adobe design and graphic software, databases, email and the web;
- Experience documenting events (via audio, video and photography) and posting on social media platforms and the web a plus;
- Versatility and ability to manage many projects and priorities simultaneously;
- Strong interpersonal, verbal and written communication skills;
- Ability to keep matters confidential;
- Flexibility in personal schedule to work occasional weeknights and weekends as events are taking place.
Send a resume and cover letter outlining how you satisfy the desirable job qualifications and functions by:bEmail to [email protected] with “Program Coordinator” and your last name in the subject line; or Fax to 808-732-4361, referencing “Program Coordinator” on your cover page.
Application reviews will begin April 28, 2017 and continue until position is filled.
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