The Coalition Against Trafficking in Women (CATW) is a non-governmental organization that works to end human trafficking and the commercial sexual exploitation of women and girls worldwide. CATW engages in advocacy, education, prevention programs and direct services for victims of trafficking and prostitution in Asia, Africa, Latin America, Europe and North America, including in the United States.
CATW is seeking a Program Coordinator who will provide multifaceted support to the Executive Director (ED) and toward the management of the office. The Program Coordinator serves as the first and often primary point of contact for internal and external matters, and serves as a liaison to CATW’s Board of Directors. The Program Coordinator must be resourceful and enjoy working within a small, entrepreneurial environment that is mission- and results-driven. The ideal individual will be able to exercise good judgment in a variety of situations, have strong written and verbal communication, administrative, and organizational skills, as well as the ability to maintain a realistic balance among multiple priorities. The Program Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities.
- Managing daily mail, phone and email correspondence on behalf of the organization and the ED with a focus on prioritization.
- Composing and preparing official correspondence, including of a confidential nature.
- Working closely and effectively with the ED to keep her well informed of upcoming commitments and responsibilities, and following up as appropriate.
- Planning and scheduling ED’s meetings and appointments, as applicable.
- Responding to public requests for information.
- Coordinating equipment purchase and maintenance with vendors.
- Arranging domestic and international travel and accommodations for ED, board members and conference participants, as applicable.
- Organizing and maintaining files and records.
- Producing and distributing meeting agendas and preparing minutes as necessary.
- Monitoring and maintaining inventory of office supplies.
- Coordinating volunteers.
- Overall management of day-to-day operations of the office.
- Bookkeeping via QuickBooks:
- Online record keeping of all expenses and provision of supporting documentation.
- Ensuring invoices are accurate, approved by the ED and paid on time.
- Monitoring and monthly reconciliation of bank accounts.
- Assisting in preparation of annual audit.
- Depositing check and cash contributions.
- Management and reconciliation of organizational petty cash.
- Developing budgets for events, retreats, etc.
- Performing other financial duties in compliance with the Financial Procedures Manual.
Program, Research and Communications
- Supporting ED and communications staff on selected research and communications projects.
- Providing organizational and logistical support for various events, including discussion panels, retreats, film screenings, stakeholders’ meetings, etc.
- Supporting ED and communications staff in organizing and coordinating outreach and external relations efforts.
- Bachelors of Arts degree
- Foreign language(s) a plus.
- Some experience as an executive assistant or program coordinator.
- Very strong written and verbal communication skills.
- Highest level of attention to detail in all matters.
- Ability to multi-task.
- Strong working knowledge of both PC and Mac environments, and Microsoft Office Suite.
- Persistent and effective follow-through to ensure deadlines are met.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
- Exceptional problem solving skills.
- Ability to work independently and as part of a team.
- Ability to handle confidential information with discretion.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Ability to take a proactive approach to tasks and work with minimal supervision.
- Highly motivated, quick learner.
PLEASE NOTE: Duties may require occasional after-hours support. Once or twice a year, weekend hours may be necessary, specifically in March for the United Nations Commission on the Status of Women or for in-person board meetings. In such cases, comp time will be offered accordingly.
To apply, please send your resume and a cover letter.
*Please be sure to indicate that you saw this position on Globaljobs.org*