Freedom House promotes the spread of freedom and democracy around the world through research, advocacy, and programs that support frontline activists. We are a leader in identifying threats to freedom through our highly regarded analytic reports, including Freedom in the World, Freedom of the Press, Freedom on the Net, and Nations in Transit. With 13 field offices and two U.S. offices, we support the right of every individual to be free .
The Emergency Assistance Program (EAP) of Freedom House (FH) provides small, short-term grants to human rights defenders (HRDs) and civil society organizations (CSOs) that are under threat or attack because of their human rights work. Freedom House is hiring a Senior Program Associate to provide administrative and programmatic support for the Lifeline Embattled CSO Fund. Lifeline is a consortium of 7 INGOs that provides rapid response grants to local CSOs to address attacks, boost the resiliency of most at-risk organizations, and mount challenges to closing civic space. The Senior Program Associate will provide essential support, including finance, logistical, administrative, research, writing and data analysis assistance to the Lifeline team. This is a nonexempt position. Position holder must obtain written authorization from supervisor before working in excess of 40 hours in a work-week.
PRINCIPAL DUTIES, RESPONSIBILITIES, AND EXPECTATIONS:
- Accept, review, and evaluate grant applications to the Lifeline Fund, engaging with partners and sub-grantees to monitor progress, ensure compliance, track progress, and capture impact.
- Monitor ongoing advocacy and resiliency grants, ensure accurate and timely financial and narrative reporting from grant recipients and partners.
- Conduct outreach with other civil society organizations to raise awareness about Lifeline grant opportunities, seek new sub-grant partners, and to expand Lifeline’s network of referral organizations.
- Liaise with Freedom House’s regional teams to ensure cross-program collaboration and identify new sub-grant partners responding to threats and closing civic space.
- Provide financial oversight for Lifeline Fund by tracking monthly internal reports, preparing budgets, and maintaining database for both Freedom House and Consortium partner grants.
- Support submission of quarterly and final donor reports and grant proposals, with a focus on advocacy and resiliency grant program
- Contribute to Monitoring and Evaluation (M&E) process with impact reporting, collecting and inputting data, and collaboration with in-house M&E Specialist for reporting purposes
- Draft contracts, MOUs, letters of agreement and other contractual documents for partners and vendors, initiate payment requests and procurement process for program expenditures.
- Liaise between HQ finance and field finance personnel and prepare expense reports for program expenditure in compliance with FH and donor requirements
- Ensure timely approval is obtained for contracts, LOAs, MOUs, work plan documents, etc., track their duration and notify supervisor of imminent expiration
- Schedule and arrange meetings and events and assist with travel plans including flight and hotel research and booking, travel authorization, visa application, etc.
- Provide general office support and a variety of related tasks to other work teams as directed
- Conduct desk research for assessments, proposals, budget narratives, news updates, etc.
- Share knowledge of tasks with interns and assist PO in on-boarding and supervising interns
- Ensure all work products comply fully with standards, policies and mission of Freedom House
- Avoid the use of electronic devices such as cell phones while driving on Freedom House assignment
- Bachelors’ degree in Political Science, International Relations, or related field
- Two to three years of related work experience, preferably in the field of human rights, democracy and governance, or civil society support
- Minimum of one year of experience with grants management and budget oversight
- Experience living and working overseas preferred
Skills and Competencies:
- Ability to apply superb attention to detail, multi-task, and consistently produce timely and error-free work
- Strong ability to communicate effectively in English, both verbally and in writing
- Strong ability to network and conduct outreach to successfully identify partners
- Ability to apply accurate and strong database and records management skills
- Knowledge of basic accounting principles and grant-related compliance requirements
- Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
- Ability to collaborate with others and work as an effective team member for the success of the team
- Ability to work independently with minimal supervision, and meet all goals and deadlines
General Working Conditions:
- General working office environment
- Some overtime hours including evenings and weekends to complete tasks or attend events
- Travel to event sites and field offices less than 20% of the time
- Exposed to outside weather conditions when required to attend event venues or travel
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