The George Washington University Elliott School of International Affairs is one of the world’s leading schools of international affairs and one of the largest schools of international affairs in the United States. Located in the heart of Washington, D.C., its mission is to educate the next generation of international leaders, conduct research that advances understanding of important global issues, and engage the policy community in the United States and around the world.
The Elliott School currently seeks a Program Associate to provide fiscal and administrative support for the Institute for African Studies and the Center on Gender Equality.
Institute for African Studies
The Institute for African Studies is a structural hub for students, faculty, and researchers who share an interest in African studies. True to the university’s strategic emphasis on interdisciplinary studies and the Elliott School’s multidisciplinary identity, the institute will collaborate with scholars across campus.
Center on Gender Equality
The Center will advance engagement on gender equality theory, policy and practice across the Elliott School’s curriculums and research institutes. The Center will become a signature component of the Elliott School’s excellence in educational instruction and research, establishing the school as a leader on gender equality among international affairs schools.
Reporting to the Finance Director and working under limited supervision the Program Associate will work closely with the directors and associated faculty in all activities including programming, event planning, budgeting and student engagement. Specific responsibilities include:
• Works with directors to prepare annual budgets. Manages all Institute and Center resources, processing reimbursements, purchase orders and invoices, reviewing and preparing reports and correspondence to assure compliance with federal regulations, university rules, departmental guidelines and funding requirements as appropriate.
• Administers Grants and Sponsored Projects, including grant proposal and budget development, budget tracking, ensuring compliance with sponsor guidelines, and assisting with close-out procedures.
• Coordinates overall administrative management including departmental operations and organization, supply purchasing and maintenance requests.
• Updates and maintains institutional financial and personnel records.
• Oversees all aspects of securing visas for visiting scholars and coordinates logistics for visiting scholars and research associates with support from various campus offices.
• Organizes and promotes conferences, panel discussions and events including event administration and logistics. Supports the creation of websites and social media (blogs, Twitter, and Facebook) by drafting text. Maintains and updates websites.
• Supports engagement on gender equality issues across the Elliott School’s curriculum and research institutes through research, analysis, and outreach.
• Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
• A Masters’ degree in a relevant field. Experience working in a program support role in a professional setting.
• Excellent administrative and organizational skills; must have ability to multi-task, prioritize, and meet deadlines with little supervision.
• Budget development and oversight experience. Familiarity with accounting systems and other financial management tools.
• Excellent communication skills with a high degree of professionalism.
• Excellent leadership and conceptual thinking skills, ability to translate ideas into actions.
• Demonstrated interest in global women’s, gender issues and African studies preferred. Experience in gender mainstreaming desirable.
• Basic knowledge, understanding and practiced use of social media platforms (Facebook, Twitter, Word Press).
• Proficiency in Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches, calendars and time management software.
• Willingness to work irregular hours (some evenings, or a weekend).
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