Executive Assistant

U.S. Transportation Security Administration
  • Location
    Arlington, Virginia
  • Sector
    Government
  • Experience
    Early Career / Mid Career
  • Apply by
    Nov-06-2017
  • Posted
    Oct 31

Position description

Securing Travel, Protecting People - At the Transportation Security Administration, you will serve in a high-stakes environment to safeguard the American way of life. In cities across the country, you would secure airports, seaports, railroads, highways, and/or public transit systems, thus protecting America's transportation infrastructure and ensuring freedom of movement for people and commerce. For additional information about our agency please: Click Here

Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

Responsibilities

This Executive Assistant position is located in the Front Office, within the Office of Civil Rights and Liberties, Ombudsman and Traveler Engagement (CRL/OTE), Transportation Security Administration (TSA), Department of Homeland Security (DHS). Typical assignments will include:

  • Conducting, gathering, and analyzing data from various sources, concerning a wide range of subjects, to produce the preparation of ad hoc and recurring reports or presentations.
  • Presenting facts and recommendations, both orally and in writing, in order to serve as an information resource on matters going through the office.
  • Analyzing internal office workflow, and establishing procedures to improve effectiveness and efficiency of operations and processes such as routing, approvals, and reporting.
  • Screening all correspondence prepared for supervisor’s signature for construction, format, completeness, proper coordination, and compliance with the supervisor’s directions and viewpoint; Tracking and processing incoming and outgoing correspondence and memoranda.
  • Maintaining and safeguarding confidential and sensitive information pertaining to the organization and staff members by properly securing communications and following established secure recordkeeping procedures.
  • Managing CRL/OTE Assistant Administrator’s calendar and coordinating travel according to Federal Travel Regulations; Arranging conferences and meetings for CRL/OTE to include; preparing the agenda, notifying participants, and arranging logistical details.
  • Receiving telephone calls and visitors from high level officials and representatives from Federal, state, and local government, and utilizing discretion and judgment to answer questions or to direct to appropriate representatives.
  • Responding to routine and non-technical requests for information, suspense dates, and similar information that is readily available.


The major duties described above reflect the full performance level of this position. Typically, the lower pay band (F Band) performs the same duties but will receive more guidance and training; and/or projects/work assignments may be less complex.

Qualifications

Conditions of Employment

  • You must possess U.S. Citizenship or be a U.S. National.
  • You must complete a favorable Background Investigation (BI).
  • You must be able to obtain and maintain a Secret Clearance.
  • Selective Service registration is required.
  • See additional "Conditions of Employment" and "Other Information" section

You must meet the qualification requirements for this position no later than the closing date of the vacancy announcement.

Qualifications

To qualify for the SV-F Pay Band , you must meet one of the qualification requirements (A, B, OR C) outlined below.

A. Experience: For those qualifying using experience, you application must clearly outline three (3) years of general work experience, with at least one year equivalent to the SV-E Pay Band in the Federal Service or equivalent experience in the private sector.  

OR

B. Education: Completion of a 4-year course of study leading to a Bachelor's degree from an accredited college or university in any field.  

OR

C. Combining Education and Experience: A combination of successfully completed post-high school education and experience. Combinations must meet total qualification requirements for this position, and may be computed by first determining your total qualifying experience as a percentage of the experience required for the band level; then determining your education as a percentage of the education required for the band level; and then adding the two percentages. The total percentages must equal at least 100 percent. 

To qualify for the SV-G Pay Band (equivalent to GS-11), you must have one year of specialized experience at the SV-F or GS-9 in the Federal service or equivalent experience in the private sector. Specialized experience is defined as experience that has equipped you with the knowledge, skills and abilities to successfully perform the duties of the position. Specialized experience is defined as:

  • Assisting in conducting research to prepare reports and correspondence, and to complete administrative assignments;
  • Applying administrative policies and procedures to evaluate and improve the effectiveness of administrative program operations; and
  • Arranging travel in accordance with federal travel regulations.

OR

Achievement of a Ph.D. or equivalent doctoral degree in a field of study which is in or directly related to this position.

OR

Three full years of progressively higher level graduate education leading to such a degree.

OR  

LL.M., if related.

OR

Combining Education and Experience: Combinations of successfully completed graduate level education, beyond the second year, and experience may be used to meet total qualification requirements for this position, and may be computed by first determining your total qualifying experience as a percentage of the experience required for the band level; then determining your education as a percentage of the education required for the band level; and then adding the two percentages. The total percentages must equal at least 100 percent.


GRADUATE EDUCATION: Education at the graduate level in an accredited college or university in the amounts indicated above meets the requirements for this position. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the one year of full-time study requirement.

Note: For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you MUST submit a copy of your transcripts or an itemized list of college courses from an accredited college or university, which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume. The information must be provided with the application by the closing date of the announcement. If selected, the applicant must supply a transcript or certification of degree.

NOTE: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime.

Application instructions

*Please be sure to indicate that you saw this position on Globaljobs.org*

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