Undergraduate Coordinator

UC San Diego
  • Location
    San Diego, California
  • Sector
  • Experience
    Mid Career
  • Posted
    Nov 07

Position description

The University of California’s only international affairs School of Global Policy & Strategy (GPS) provides a unique resource for training leaders, creating ideas, and building networks for the Pacific Century. GPS is internationally renowned for its innovative programs, superb faculty and outstanding students and now stands among the world's top graduate schools of international relations and is the established leader in its focus on Asia and the Americas. GPS instructs a diverse student body consisting of 60% domestic and 40% international students in MPP, MCEPA, MIA, BA-MIA, MAS, joint PhD with Department of Political Science and executive education programs. GPS also administers the International Studies Program, a fast-growing interdisciplinary program with over 1500 declared undergraduate majors, that offers a rigorous curriculum for undergraduate students interested in international affairs. Offering eight B.A. degree options, a combined BA/MIA program, and a minor program, the International Studies Program explores the interaction between the international and national, global and local, contemporary and historical ideas shaping globalization. GPS is also the parent organization to major research centers: Center on Global Transformation (CGT), Center for U.S.-Mexican Studies, 21st Century China Center, Fudan-UC Center on China, Institute on Global Conflict and Cooperation (IGCC), Policy Design and Evaluation Lab (PDEL), Laboratory on International Law and Regulation (ILAR), and Japan Forum for Innovation and Technology (JFIT).

Under the general supervision of the GPS Director of Degree Programs, coordinate the day-to-day operations of the International Studies Program. Independently counsel and advise students, faculty, staff, and Colleges on academic decision-making pertaining to the International Studies Program. Review, analyze and evaluate degree checks and course approximations. Interpret degree requirements and recommend course of action for curriculum planning according to projected graduation date. Interpret academic requirements. Track and analyze enrollment trends. Represent ISP in matters related to undergraduate programming and advising issues with various campus programs, departments, colleges, administration and institutions on and off campus; participate in meetings with College advisors and other undergraduate representatives on campus including Education Abroad Programs and Outreach. Responsible for outreach to community colleges and high schools, and orientation programming for transfer students. Other duties as assigned within scope of description. 

Occasional overtime may be required including evenings and /or weekend, as workload demands.


  • Experience in academic advising and counseling techniques.

  • Experience with University-specific computer application programs and pertinent databases.

  • Experience with University rules and regulations, processes and procedures.

  • Bachelor's in counseling, education psychology, and 5 years or more of related experience; or an equivalent combination of education and experience related to academic advising, program planning, implementation, program outreach, and/or assessment efforts. Knowledge of educational theories and principles and experience in the practical application of counseling techniques.

  • Theoretical and practical knowledge in curriculum administration to advise students on University/department program offerings, policies and procedures, and curricular requirements.

  • Ability to utilize independent decision-making skills. Demonstrated effective problem-solving skills; ability to identify research and analyze complex situations, recommend solutions and determine action steps to be taken to affect resolutions. Excellent leadership skills and ability to work with minimal direction and negotiate conflicts.

  • Excellent communication skills, written and verbal. Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally one’s position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.

  • Ability to interpret academic material and adapt it for presentation via meetings, advising sessions, print materials (brochures, flyers), and the general catalog.

  • Skills and knowledge to identify, gather, and analyze information (including statistical material) into meaningful reports and/or documents. Ability to analyze complex policies and regulations and exercise sound judgment in their application

  • Skill to effectively direct student employees and/or staff including ability to give clear instructions and guidelines, delegation and assignment of tasks, monitoring production and quality of work, setting performance standards, assessing individual capabilities and workloads.

  • Interpersonal skills.

  • Multicultural competencies; ability to work with diverse populations.

  • Skills in service orientation, organization, active listening, and critical thinking.

  • Ability in problem identification and reasoning.

  • Ability to multi-task; verbal and written communication skills.

  • Skill in analysis, development, implementation and management of academic and student programs.

  • Demonstrated ability to work independently or collaboratively in a highly computerized, high volume team-orientated environment, exercising good judgment, creativity and initiative in performance of job responsibilities.

Application instructions

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