USPSC Interagency Training Manager/ Team Leader (Deadline Extended)

USAID/ Office of U.S. Foreign Disaster Assistance
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Dec-11-2017
  • Posted
    Nov 21

Position description

Position Title:              Interagency Training Manager/ Team Leader (Deadline Extended)

Solicitation Number:   SOL-OFDA-17-000079

Salary Level:               GS-14 Equivalent: $112,021- $145,629

Issuance Date:             October 27, 2017

Closing Date:              December 11, 2017

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Applicants:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as an Interagency Training Manager/ Team Leader under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM/SYSTEM FOR AWARD MANAGEMENT REQUIREMENTS

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration. 

 

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

 

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

 

 

Sincerely,

                                                           

 

Renee Newton

Contracting Officer

 

 

Solicitation for USPSC Interagency Training Manager/ Team Leader

 

1.  SOLICITATION NO.: SOL-OFDA-17-000079

 

2.  ISSUANCE DATE: October 27, 2017

 

3.  CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: December 11, 2017 at 12:00 P.M. Eastern Time (Deadline Extended)

 

4.  POSITION TITLE: Interagency Training Manager/ Team Leader

5. MARKET VALUE:

GS-14 equivalent ($112,021 - $145,629 - includes locality pay).  Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background.  Salaries over and above the top of the pay range will not be entertained or negotiated.  Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

 

6.  PERIOD OF PERFORMANCE:  Two (2) years, with three (3) one-year options

 

7.  PLACE OF PERFORMANCE:  Washington, D.C.

 

8.  STATEMENT OF WORK

 

POSITION DESCRIPTION

 

BACKGROUND

 

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters.  OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

 

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance.  These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience.  AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

 

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance.  The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management.  It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT). 

 

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award Change Control Group (ACCG), Human Resources Management Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.  

 

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field.  It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally.   The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences.  It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Interagency Training Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN). 

INTRODUCTION

 

The HPGE Division serves as the principal focal point for humanitarian policy development, engagement, and institutional relationships with IOs and other donor governments.  As one of the core teams in the HPGE Division, the Interagency Training Team focuses on trainings for different parts of the USG Interagency, specifically related to OFDA’s role in humanitarian assistance and disaster response. The Interagency Training Team is responsible for developing and maintaining Humanitarian Assistance specific courses, as well as tailoring them for different audiences across the interagency.

 

The Interagency Training Manager/Team Leader position serves as an integral part of the HPGE Division and closely coordinates with other parts of the USG and international community on humanitarian training issues.  The position leads the planning and development of training and outreach approaches on humanitarian issues, provides strategic direction on training issues for external audiences, prepares key briefings and guidance to support training requirements, and manages the HPGE training team.

 

OBJECTIVE

 

OFDA requires the services of one Interagency Training Manager/Team Leader in order to meet its objectives of training and educating the interagency on humanitarian assistance within the USG.

 

9.  CORE FUNCTIONAL AREAS OF RESPONSIBILITY

 

DUTIES AND RESPONSIBILITIES

 

The Interagency Training Manager/Team Leader is an integral part of the Interagency Training Team who coordinates closely with other parts of HPGE and OFDA, develops curriculum for humanitarian training courses, and facilitates training for other USAID Bureaus and federal agencies on the international humanitarian architecture, humanitarian assistance, and disaster response. He/She will help plan organizational strategies and approaches to external training, course development, validation, delivery, and review.

 

The assignment involves providing expert training for the planning, development, and execution of U.S. foreign policy within a broad and complex geographic or functional specialty area.  The work requires applying a rigorous analytical and detail-oriented approach to the training development. The Interagency Training Manager will receive general guidance but will also be expected to execute independent judgment and analysis.

 

The role requires significant interaction with other offices, demanding strong diplomatic, facilitation, and communication skills to accurately represent U.S. positions in a complex multilateral setting.  Contacts will be within the USG, training counterparts in the UN and other agencies, experts, and representatives of NGOs.  Contacts occur in a wide variety of planned and unplanned, formal and informal settings, including open meetings and conferences.

 

The Interagency Training Manager/Team Leader’s duties and responsibilities will include the following:

 

  • Manage the Interagency Training Team.
  • Support the HPGE strategy for internal and external education and training courses on humanitarian assistance, international humanitarian architecture, and disaster response issues.
  • Develop detailed strategic plans for external training for the intra and inter agency.
  • Analyze training needs and requirements to develop new training programs or modify and improve existing programs.
  • Design courses from inception to polished final products, taking overall responsibility of external training courses, specifically applying the principles of adult learning design for both synchronous and asynchronous (e.g. online courses) learning.
  • Draw on subject matter expert (SME) expertise and work closely with other teams within HPGE, particularly the Policy and Interagency teams.
  • Maintain strong understanding of the USG interagency, humanitarian policy issues, and USAID/OFDA coordination responsibilities and response operations that contribute to the USAID/OFDA training strategy for external partners.
  • Plan, develop, and provide training using knowledge of the effectiveness of methods such as classroom training, demonstrations, meetings, conferences, and workshops.
  • Develop trainer development programs and coach others involved in training efforts.
  • Develop and monitor funding commitments.
  • Work effectively as a team member with other members of the Division and OFDA.
  • Evaluate instructor performance and the effectiveness of training programs, providing recommendations for improvement.
  • Develop course evaluation procedures and conduct follow-up review of all completed training to evaluate and measure results.
  • Develop and organize effective training manuals, multimedia visual aids, and other educational materials using a variety of media.
  • Mentor and liaise with facilitators, panelists, and guest instructors.
  • Build solid cross-functional relationships and assist with development of HPGE strategic plans and maintain internal and external OFDA relationships.
  • Ensure appropriate scheduling and coordination of training, including logistical support.
  • Coordinate with other training teams of humanitarian agencies and communicate at Senior Executive level of USG and IOs.
  • Review and analyze what the UN, other IOs, NGOs, and other humanitarian entities currently provide on humanitarian assistance and disaster response training.  Propose recommendations on whether USAID/OFDA should incorporate any part of the UN training, e.g. videos, simulations, etc. 
  • Sign-up for and serve as needed multiple times throughout the year on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters.  The duties on RMTs will be varied.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas.
  • As needed, on a temporary basis not to exceed 6 months, may perform in an alternative role based on operational needs of the Division upon request of the Team Lead or Division Director. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities, as well as directly related to the scope of work provided.
  • As appropriate, for cross-training purposes to enhance operational awareness, may serve on temporary details, not to exceed six months, within the office. Duties performed, while on detail, will be directly related to the duties and responsibilities outlined in the scope of work.

 

SUPERVISORY RELATIONSHIP:

The Interagency Training Manager/Team Leader will take direction from and report to the Division Director or his/her designee and Deputy Division Director of the HPGE Division or his/her designee.

 

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions.  Employee independently plans, designs, and carries out programs, projects, studies, or other work. Results are considered authoritative and are normally accepted without significant change.

 

10.  PHYSICAL DEMANDS

 

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

11.  WORK ENVIRONMENT

 

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

 

12.  START DATE:  Immediately, once necessary clearances are obtained.

 

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

 

Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, training, disaster management, public policy, or a related field) plus minimum of nine (9) years of progressively responsible professional experience working on training and curriculum development and on emergency relief and humanitarian assistance issues, one (1) year of which was obtained overseas.  Experience developing training programs for adult learners and executives in an international and interagency setting required.  Experience working for the USG or with an IO required.

 

OR

 

Master’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, training, disaster management, public policy or a related field) plus minimum of seven (7) years of progressively responsible professional experience working on training and curriculum development and on emergency relief and humanitarian assistance issues, one (1) year of which was obtained overseas.  Experience developing training programs for adult learners and executives in an international and interagency setting required.  Experience working for the USG or with an IO required.

 

SELECTION FACTORS

(Determines basic eligibility for the position.  Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Applicant is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

 

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors below are of equal value.

                                              

QRF #1           Demonstrated ability to develop, administer, and refine an adult training and education program, along with all associated training materials;

QRF #2           Demonstrated knowledge of and/or experience with international and USG humanitarian response architecture and policy;

 

QRF #3           Demonstrated skill in written communication and oral presentation, especially as an instructor;

 

QRF #4           Demonstrated ability to represent the USG and/or policy positions and perform independently in a high visibility environment; and

 

QRF #5           Demonstrated ability to lead small team and develop strategic vision to guide the team and support larger organizational goals.

 

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses.  Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

 

Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor.  Be sure to include your name and the announcement number at the top of each additional page.  Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

 

The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

 

The Applicant Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 8 points

QRF #2 – 8 points

QRF #3 – 8 points

QRF #4 – 8 points

QRF #5 – 8 points

 

Interview Performance – 50 points

 

Round 1- 10 points

Round 2- 40 points (This interview round will require applicants to give a presentation on humanitarian issues)

 

Satisfactory Professional Reference Checks – 10 points

 

Total Possible Points: 100

Application instructions

APPLYING:

 

Applications must be received by the closing date and time at the address specified in the cover letter.

 

Qualified individuals are required to submit:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include:

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. Supplemental document specifically addressing the QRFs shown in the solicitation.

 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

 

Additional documents submitted will not be accepted.

 

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

 

Via email: [email protected]

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