International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
The Humanitarian Response Training Unit (HRTU) is housed within the Domestic and International Affairs (DIA) department. The HRTU specializes in projects that strengthen the capacity of the humanitarian community to provide a more effective and coordinated response to the needs of affected populations. The HRTU implements training projects targeting multiple audiences, including government representatives and international and national NGOs, in the various aspects of humanitarian response and coordination. The HRTU also proactively positions International Medical Corps externally within this area of training and capacity strengthening.
The Program Officer (PO) will assist with the administrative and logistical duties required for the implementation of Humanitarian Response Training Unit (HRTU) projects in the DIA department portfolio and report to the Director, HRTU. In particular, the PO will be responsible for supporting the implementation of the Humanitarian Coordination Simulation and Building a Better Response (BBR) projects.
Duties of the PO will include the following (but are not limited to):
- Assist with the development of simulation curriculum materials, including formatting, standardization, gathering reference materials, etc.
- Coordinate the tracking of review of materials created by the project, including collating input from reviewers, etc., and compiling data collected.
- Coordinate note-taking for all meetings and events.
- Provide logistical support related to identification of meeting and simulation exercise sites, including site visits, venue reservation, etc.
- Coordinate the procurement of supplies and services for meetings and simulation exercises.
- Serve as the central organizer for all products and documents created by the project (e.g., simulation materials, reports, flyers, etc.).
- Submit travel requests and coordinate travel arrangements for all participants and facilitators (including air travel, ground transportation, etc.).
- Provide support with procurement documents (requisition forms, etc.).
- Support the simulation organizing team and facilitators in all the logistics required to carry out three-day simulation exercises, including materials procurement, catering and lodging, on-site organization of all materials and goods, set-up and clean-up of the simulation sites, liaising with catering and venue management to ensure all aspects of the event are running smoothly, coordination with event facilitators and staff members on any additional logistics tasks required, etc.
- Assist with collecting data for beneficiary tracking.
- Work with the procurement team to identify and enter into contract negotiations with training venues.
- Coordinate and manage financial matters arising during and after a workshop or other event, e.g. reviewing invoices, reimbursing participants, ensuring that all payments are made in due time.
- Coordinate the performance of workshop preparation activities, including ordering supplies, printing, shipping, travel arrangements, production of visibility items, procurement documents, etc.
- Coordinate the workshop participant application process, including confirmation of application, formatting and organization of application materials, etc.
- Support the coordination of travel arrangements for workshop/meeting participants and staff (including air travel, ground transportation, visa support letters, etc.).
- Arrange all the logistics with the workshop sites and independently troubleshoot as needed: room reservations; overseeing conference room set-up to ensure that all materials needed are available and the room is set as needed for the day’s activities; organizing PowerPoint presentations and hand-outs needed for each day; working with location staff to schedule lunches and breaks; attending to special needs of any participant, facilitator, or guest speaker; etc. This includes tracking attendees to ensure their participation and transport to the workshop/meeting site.
- Perform the above duties, as needed, for non-workshop events, such as Advisory Committee and partners meetings, to include venue reservation, coordination of catering, participant travel arrangements, etc.
- Assist with the development of workshop curriculum materials, including formatting, standardization, gathering reference materials, etc.
- Collect and enter data into government training tracking database.
- Take notes for all BBR-related meetings, e.g., management team, partners, etc.
- Assist with the dissemination of information related to the project to various audiences worldwide.
- Work with BBR team members to coordinate the procurement of supplies and services from domestic vendors, e.g., translation services, promotional materials.
- Serve as the central organizer for all products and documents created by the project (e.g., workshop materials, reports, flyers, etc.).
- Keep track of the inventory of BBR visibility items and ensure items are restocked as needed.
- Manage the maintenance of the project website and generate content (announcements, success stories, etc.) to keep the website up-to-date and relevant.
- And other duties as required.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level ofintegrity.
- College degree, preferably in international relations or a related field of study
- Familiarity with humanitarian issues
- 3-5 years of professional work experience
- Experience organizing events and/or trainings
- Proficient in computer applications, especially with MS Word, Excel, and PowerPoint
- Ability to think quickly on one’s feet, handle many different tasks simultaneously, and work collaboratively
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