Project Manager

Stanford University
  • Location
    Stanford, California
  • Sector
  • Experience
    Mid Career
  • Posted
    Feb 12

Position description

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Project Manager for the Hoover Institution Library & Archives. The position is for a three-year fixed term. 

About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs. 

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. 

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity, while securing and safeguarding peace for America and all humanity.


The Project Manager for the Hoover Institution Library & Archives will take projects from original concept through final implementation on contained risk assignments (projects have mechanisms or managerial controls to minimize risk). Work is typically comprised of 50% time contribution towards project leadership and 50% as a technical contributor.

The position will coordinate preparations for moving Library & Archives material for transfer to an offsite location and develop machine readable inventory control procedures for the materials to facilitate retrieval for on campus use due to upcoming building renovations.

The Project Manager will work with current staff leads and hire a team of librarians, archivists, and library assistants to survey, rehouse, catalog, label, barcode, and coordinate preservation and conservation treatments as needed for transfer to an offsite facility. The materials involved are rare and unique formats including manuscript collections, organizational records, audio and video formats, and newspapers.


  • Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Lead projects requiring functional integration. Complete sub-project and/or stand-alone elements (or a contained project such as construction project).
  • Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
  • Facilitate discussions and negotiations to drive recommendation consensus within scope of responsibility.
  • Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders on a focused project; actively manage resistance to change.
  • These elements typically delineate the project management involved at this level: Charter- charter and scoping involvement or scope definition, identify and shape scope; # of disciplines /stakeholders to manage is contained to localized department or university constituents; risk- manage and report on risks associated with projects to upper management, risk sharing is maintained between management and project manager; project complexity involves straight-forward technology applications to drive decisions; primary university relationship is at the individual faculty, department /director level; cumulative budget/scope up to $250k.


  • Coordinate space management logistics and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
  • Lead staff and supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

* Other duties may also be assigned.


Education and Experience:

Bachelor's degree in a related field and three years relevant experience or a combination of education and experience. Five years of experience is preferred. Experience in management of projects of moderate size/complexity with limited performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience. Relevant experience may include project management in a library, archives, museum, or other cultural heritage institution.

Knowledge, Skills, and Abilities:

  • Polished written and oral communication skills to address a wide variety of audiences.
  • Ability to productively engage and influence cross-functional teams.
  • Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
  • Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
  • Depth of knowledge in technical discipline/domain needed to deliver projects.

Desired/Preferred Qualifications:

  • Effective at meeting deadlines, adjusting priorities and working on multiple projects simultaneously
  • Ability to direct the work of others, for jobs requiring supervision.
  • Familiarity with best practices of cultural heritage institutions.

Certifications and Licenses:

  • None


  • Constantly sit, perform desk-based computer tasks.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, and sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, and climb (ladders, scaffolds, or other).
  • Occasionally use a telephone, operate hand controls, kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds with a push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Application instructions

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