The European Endowment for Democracy is looking for a committed and experienced Grants Officer to join its Secretariat as a senior member of its team in June/July 2018.
Deadline for applications: 3 April 2018
The European Endowment for Democracy (EED) is an independent, grant-making organisation, established in 2013 by the European Union (EU) and EU member states to foster democracy in the countries of the European Neighbourhood and beyond.
Since its inception, EED has provided over 500 grants and evolved into a vibrant, innovative and respected member of the democracy support community. EED funds a vast array of pro-democracy actors including human rights and political activists, pro-democratic movements, civil society organisations, independent journalists and media.
This is a great opportunity to join EED in a challenging and varied role. As Grants Officer, you will work in a small team responsible for the financial assessment, monitoring and reporting of grants from donors to EED, prepare contracts, manage records and files, and coordinate the work with EED Programme Officers and external consultants. Experience of grant-making financial or contractual procedures related to project management, and a good knowledge of democracy support procedures, is essential.
A thorough knowledge of at least one of the main languages of the EED (preferably Russian or Arabic) will be considered as a strong asset.
Reporting directly to the Director of Operations, the position consists of:
1. Main functions of the post
- Administratively and financially managing, and monitoring EED grants in close coordination with the Programmes team;
- Providing strategic guidance to the funds management from a grants perspective;
- Drafting project proposals and reports for a wide range of EED donors (including EU and public donors);
- Reviewing financial reports in the languages of the countries of EED operations;
- Contributing to EED monitoring and evaluation system as well as to its knowledge management;
- Responding and contributing to the strategic and institutional needs of EED, as per Executive Director requests.
2. Duties and Responsibilities
The Grants Officer reports directly to the Director of Operations and shall be responsible for (in addition to the above-mentioned):
- Assessing the budget aspect of proposals submitted by applicants for EED support in close cooperation with the Programmes Team;
- Preparing contracts for awarded grants for signature by the Executive Director and the EED grant beneficiary;
- Assessing financial reports and related supporting documents submitted to EED for approval by verifying their compliance with the approved budget and all contractual stipulations;
- Liaising with Programme Officers regarding narrative reports, and sending consolidated feedback on submitted reports to grant beneficiaries;
- Coordinating the work (assignments, deadlines, etc.) of EED external consultants assisting the Grants Team;
- Working with Programme’s staff to assist EED beneficiaries in preparing requests for addenda, including budget revisions;
- Assisting in monitoring budget implementation and developments on grants administration issues;
- Maintaining current records in the online EED Grants Management System and paper files, including grant tracking and reporting;
- Ensuring timely preparation, submission and management of grant proposals and reports for EU, public institutions and other donors’ contributions/grants to the EED;
- Assisting the Director of Operations in negotiating award terms for agreements from EU and other donors and ensuring compliance with award terms and donor regulations;
- Advising staff and beneficiaries on donor regulations and internal EED procedures;
- Assisting pro-democracy actors from the EU Neighbourhood in fundraising from other donors (e.g. by identifying experts to assist them in preparing and submitting grant proposals for EU and other donors);
- Cultivating relationships with important stakeholders in the field;
- Performing other tasks for the Director of Operations as required.
3. Key eligibility and selection criteria
a. Conditions for eligibility:
- preferably be a national or having permanent residence permit of one of the EU/EEA countries or Switzerland;
- be entitled to his/her full rights as a citizen;
- have completed any obligations imposed on him/her by the laws concerning military service;
- be physically fit to perform his/her duties;
- hold, or be in a position to obtain, a valid Personnel Security Clearance Certificate (national or EU PSC at CONFIDENTIAL and/or EU SECRET level).
b. Essential selection criteria:
Level and type of formal education:
- master’s degree in Economics, International Affairs, Political or Social Science, Law, International Development or related discipline (or BA degree plus additional relevant work experience).
- at least seven years of proven full-time professional experience in civil society-related projects and programmes;
- demonstrated track record in grant-making and/or administering financial and contractual procedures related to project management;
- experience in working with democracy-support donors in government and/or international organisations and/or from civil society.
- thorough knowledge of English;
- thorough knowledge of at least another of the main languages of the EED (preferably Russian or Arabic) considered as a strong asset;
- working knowledge of Turkish or a language of the Western Balkans also considered an advantage;
- very good knowledge of grant-making financial and contractual procedures;
- strong ability to draft, analyse and check budgets and financial reports;
- solid ICT skills, especially in Microsoft Excel;
- high drive for detail and precision;
- substantive understanding of political issues and trends in the EU Neighbourhood as well as EU policies towards the region;
- field work experience that includes several years of working in a Neighbourhood country considered an asset;
- good knowledge of the European Institutions and working mechanisms within the EU considered an asset;
- ability to keep full confidentiality about all assigned tasks and related documentation as well as capacity to exercise confidentiality, discretion and tact when dealing with diverse groups of people;
- high degree of communication skills and excellent interpersonal skills;
- ability to develop strong working relationships internally and externally at all levels;
- high personal and professional culture;
- ability to work in a multicultural environment;
- readiness for duty travel.
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