Program Manager

Harvard University
  • Location
    Cambridge, Massachusetts
  • Sector
  • Experience
    Mid Career
  • Posted
    Apr 12

Position description

Duties & Responsibilities

Reporting to the Executive Director, the Program Manager’s primary function is to strategically plan and oversee the implementation and daily management of the Center’s core programmatic activities, foster institutional relationships with constituents at and beyond Harvard, steward and integrate the graduate and undergraduate student and visiting scholar programs and engage the Center’s diverse network of European scholars.

  • This position utilizes its in-depth knowledge of the Center’s mission and constituencies (faculty, graduate and undergraduate students, visiting scholars and fellows, local scholars, etc.) to create and implement programmatic activities for the Center. Works with the Executive Director to identify events and other activities that are CES-mission relevant and align closely with the interests of these groups and facilitate their collaboration. Evaluates the effectiveness and relevance of programmatic activities and regularly solicits feedback from these primary constituencies. Identifies, recruits and communicates with diverse and distinguished potential speakers and panelists from academia and practice who can add substantively to CES programmatic content.
  • Works closely with student groups, the Executive Director and the Student Programs Coordinator to identify students’ interests and design initiatives which involve students in CES in meaningful ways. Works closely with the Student Programs Coordinator on the undergraduate secondary concentration in European History, Politics and Societies (EHPS) and on graduate and undergraduate research grant and undergraduate internship programs.
  • Manages and oversees the administration of the CES visiting scholars and fellows program. Serves as the main point of contact/resource for approximately 25 visiting scholars and fellows in residence each year, as well as for prospective candidates during the application process. Develops orientation programming. Connects CES visiting scholars and fellows with others on campus with similar scholarly interests, particularly CES graduate and undergraduate students and faculty. Oversees short-term fellow visits and ensure that their stays at CES are maximized.
  • Supervises full-time Student Programs Coordinator position and student/ temporary staffing supporting programmatic activities.
  • Manages the weekly events meetings. Determines staffing and resources needed for programmatic activities and events. Partners with other CES managers and administrative staff to enhance program execution. Works closely with the Communications Manager on strategically publicizing and promoting programs and events, ensuring that programmatic information remains current and is accurately reflected. Together with the Executive Director and Communications Manager, this position has a significant role in determining which programs and events to highlight on the Center’s website and in printed collateral. Collaborates with IT staff to ensure that CES is technologically equipped to support programmatic activities and events. Liaises with center financial staff to maximize budgets and financial resources to support programming.
  • Serves as a knowledgeable resource of the Center’s diverse programmatic portfolio, including activities over which the position does not have direct oversight, such as conferences and events series activities that are led by CES faculty and other affiliates. Identifies ways in which the Center’s event series co-chairs can collaborate to leverage their respective budgets and resources for speakers and panelists to broaden opportunities for creating high impact events.
  • Creates formal briefing documents and visitor bios for the Executive and Faculty Directors and chairs, who are mainly faculty, of high profile events.

Represents the Center in various settings, e.g., meetings, conferences, etc.; conducts outreach both within and outside Harvard to foster potential collaboration.


M-F 9am-5pm; Must be able to staff programmatic events, such as conferences, seminars, etc., on weeknights and occasionally on the weekends. Some potential local, out-of-state and international travel.


Basic Qualifications

Bachelor’s degree. 5+ years of progressive program management experiences. Advanced degree in a related discipline will count toward experience. Supervisory experience.

Additional Qualifications

Master’s Degree in international relations, social science or related disciplines strongly preferred. Knowledge of Europe/European Studies gained either through education or experience, as well as work experience working in a university or other non-profit setting strongly preferred. Knowledge of a European language a plus.
This position seeks an experienced, engaged, and proactive self-starter who is entrepreneurial and is motivated by supporting the mission of CES. It requires the ability to work independently with minimal supervision, as well as to work effectively as part of a team; the ability to take initiative and be proactive is critical. Must possess exceptional organizational as well as oral communication and writing skills. Strong interpersonal skills, including the ability to collaborate with colleagues and constituents of diverse cultural backgrounds and communication styles, are essential. Must be detail-oriented, able to manage multiple priorities simultaneously, and to meet firm deadlines. Demonstrated ability to be diplomatic, exercise sound judgment and discretion with sensitive situations and confidential information.
Experience utilizing Embark or other online admissions application system, social media for professional/business communications and desirable and database programs a plus.

Application instructions

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