With 13 locations throughout the world, Asia Society is the leading educational organization promoting mutual understanding and strengthening partnerships among the peoples, leaders, and institutions of Asia and the west. Asia Society Texas Center executes the global mission with a local focus, enriching and engaging the vast diversity of Houston through innovative, relevant programs in arts and culture, business and policy, education, and community outreach. Asia Society Texas Center operates as a separate 501(c)(3) organization and is an affiliate of the Asia Society global network.
The Development Coordinator is a key member of the development team and handles all incoming contributions and data entry related to information on members, donors, and prospective donors. Responsibilities center on timely updates of information, generating giving and donor reports, and preparing lists for mailings.
The primary responsibilities of this position fall into two main areas:
Accurate data entry, gift processing, and database management. This accounts for approximately 60 percent of the position.
Assisting the Development Team in activities related to special events and receptions as well as supporting the acquisition, retention, and upgrading of donors. This accounts for 40 percent of the position.
Process incoming gifts, including online transactions, credit card charges, cash and checks.
Manage acknowledgment letters so they are mailed out within 24 to 48 hours from receipt of gift.
Create Daily Income Report (DIR) to Finance Department for reconciliation and Daily Development
Report (DDR) to President, Development, Finance, Special Events, and Programs teams.
Configure information in the database for accurate reporting on campaigns and appeal revenue.
Manage multiple revenue reports and prospect lists.
Check and process online donations and event registration for Special Events.
Maintain donor records for up-to-date contact information in both database and hard copy form.
Work closely with Patron Services to track program attendees in the database and ensure accurate membership data entry.
Assist Director of Development with processing and maintenance of corporate memberships.
Work closely with Development Associate, Director of Development, and Senior Director of Finance to accurately track donor pledges, pledge schedules, and send reminders as needed.
Generate mailing lists for appeals, guest lists, and event invitations.
Work closely with Development Team, President, Program Directors, and Facilities Team on the organization’s main Special Events: Tiger Ball Gala, Huffington Award Luncheon, and the Women’s Leadership Series.
Provide logistical support for other donor stewardship events and receptions.
Bachelor’s degree preferred
Moderate to Advanced knowledge of Raiser’s Edge or similar database application preferred
Advanced skills in Microsoft Office Suite
An understanding of, and an ability to articulate, the accomplishments and goals of an organization like the Asia Society
Interest and background in Asian cultures and/or foreign affairs
The Development Coordinator is a full-time, hourly position with benefits.
Good oral and written communications skills
Self-starter, with strong ability to set priorities and manage multiple tasks
Willingness to interact with the public in a professional, courteous manner
Ability to work collaboratively with entire development team on joint projects
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