Executive Assistant to the President

The National Bureau of Asian Research (NBR)
  • Location
    Seattle, Washington
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
    Jul-08-2018
  • Posted
    Jun 07

Position description

The National Bureau of Asian Research (NBR), a Seattle-based research think tank, is seeking an Executive Assistant to the President.  The Executive Assistant provides administrative support for NBR's President and, when needed, other members of the President's management team.  The President's management team includes executives, the Board and Corporate Relations Director, and the Center for Innovation, Trade, and Strategy (CITS) Senior Director.  The ideal candidate will be a high energy, positive, and flexible person who loves to support others.  This is a great opportunity to get your feet wet by supporting executives and managers and immersing yourself in a research think tank.

Much of the President's work is focused on fundraising, so a background in raising money and business development is a plus. There is also an opportunity to provide research and writing support in preparation for the President's meetings, speeches, and presentations.  This is a full-time (40 hours per week), hourly, non-exempt position reporting to the President. The position is available immediately, and salary is commensurate with the successful candidate's qualifications. NBR offers a benefits package that includes health insurance, transit benefits, 401k with matching, paid vacation/sick/holidays, and more.  

Responsibilities

  • Be the right hand of the President and support a wide range of duties, big and small
  • Serve as the primary point of contact for the President and communicate on his behalf with internal staff, funders, and NBR affiliates
  • Manage the President's calendar, schedule meetings, and arrange travel and logistics
  • Prepare meeting materials, agendas, correspondence, etc.
  • Coordinate special projects and events, including venue selection, rsvp tracking, day-of venue set up, planning transportation and logistics for participants, etc.
  • Handle a variety of assignments involving confidential information where discretion must be used
  • Maintain the hardcopy and the electronic filing system for the President 
  • Manage the President's timecard and submit hours on a bi-monthly basis
  • Manage the President's expenses, including tracking credit card receipts, creating expense reports, approving invoices, and submitting reimbursement requests on behalf of the President
  • Provide research and writing support in preparation for the President's meetings, speeches, and presentations
  • Provide administrative support for the President's management team, including managers reporting directly to the President and executives; this may involve arranging travel, event planning, fundraising drives, etc.
  • Complete other administrative duties such as answering phones, faxing, mailing, running errands, etc. as necessary

Qualifications

The successful candidate must possess superior organizational and communication skills, and the ability to efficiently and effectively manage a wide range of disparate tasks and responsibilities. Discretion and confidentiality are critical for this position. The ideal candidate will be a fast learner with a can-do attitude.  He or she must be able to put his/herself in the shoes of the President in order to anticipate requests and act ahead of the curve. One or more years of relevant professional experience desirable. A master's degree and one-year commitment are preferred.

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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