Grants Officer

Open Society Foundations
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Mid Career / Advanced
  • Apply by
  • Posted
    Jun 08

Position description

The Office of Grants Management (OGM) oversees legal and administrative compliance for the grant-making activity of the Open Society Foundations (OSF). OGM staff work with OSF colleagues and grantees to administer 3000+ new grants every year. The Office monitors timely processing of grants and improves grant-making operations through the adoption of innovative technologies and industry best practices. OGM trains staff and grantees on the use of our grant-making system (Foundation Connect), as well as on procedural and compliance aspects of grant-making. The Office serves as steward for the grant-making data and records that OSF relies on for management, board, and statutory reporting.

The Grants Management department is seeking a fixed term Grants Officer until March 2019.

Job Profile

Essential duties and responsibilities include the following:
  • Train and orient staff on legal, business and system requirements for grant processing from proposal solicitation through grant closeout
  • Review proposed grants to ensure compliance with statutory requirements and foundation policies
  • Trouble-shoot and advise program colleagues on ways to revise or restructure a grant in order to comport with requirements and policies
  • Prepare, issue and monitor grant agreements, payments and amendments
  • Monitor grantee reporting requirements and evaluate grantee narrative and financial reports to ensure administrative and legal compliance with grant terms and conditions
  • Coordinate with program and administrative department staff to ensure grant processing is timely and efficient
  • Develop and oversee standard terms and conditions for grant agreements and formal correspondence, in conjunction with legal department
  • Assure integrity of data in the grant-making system and provide reporting and analysis;
  • Assist in finalization of grant lists and other statutory reporting
  • Collaborate with colleagues on the OGM global team
  • Participate in and contribute to internal team calls, meetings and retreats
  • Travel may be required
  • Perform other duties as assigned

Candidate Profile
  • Bachelor’s degree from a four-year college or university and five to seven years of relevant
  • experience and/or training; or equivalent combination of education and experience; MBA, MPA, or other relevant professional or advanced degree preferred
  • Prior experience with the grant-making process and grant processing software/systems preferred, including of SalesForce/Foundation Connect or other grants management software
  • Familiarity with IRS regulations for private foundations preferred
  • Ability to work effectively and with agility in a fast-paced environment
  • Spanish language highly desired
  • Excellent written, verbal, and interpersonal skills
  • Excellent computer skills, proficient in Microsoft Office
  • Effectively work as a team member and independently
  • High-level of self-motivation and ability to set and meet goals
  • Show discretion and ability to handle confidential issues
  • Ability to manage flexible workload on a timely basis without loss of attention to detail
  • Ability to communicate effectively with staff at all levels of the foundation
  • Good judgment, resourcefulness and ability to problem-solve, troubleshoot and follow projects through to completion
  • Commitment to internal excellence and motivation to help OSF achieve its programmatic goals

Application instructions: Please include a cover letter and resume (both required), and upload as one document when submitting an application.

We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable accommodations so that colleagues with disabilities are able to fulfill the essential functions of the job.

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