Project Officer – Monitoring & Evaluation (M&E)

International Centre for Migration Policy Development (ICMPD)
  • Location
    Vienna, Austria
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Apply by
  • Posted
    Jul 20

Position description

Deadline for applications: 29th July 2018
Start date: 15th September 2018
Contract duration: 24 months (with possibility of extension)
Type of post: International

Organisational Overview

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD is a growing and increasingly influential presence in the field. The organisation’s greatest assets are its 200+ staff members, who personify its values of commitment, integrity, partnership, respect, and innovation in actions and decisions.

The Project Officer is responsible for the implementation of policy project activities in the field of Monitoring & Evaluation, with a specific focus on development and operationalisation of the EU Emergency Trust Fund for Africa’s M&E framework for North Africa. S/he plans and organises project activities and administers project inputs, ensuring that activities are appropriately managed.

The Project Officer (M&E) develops and maintains relationships with partners, beneficiaries and other stakeholders. S/he contributes to planning, organisation and supervision of the work of experts and contractors, ensuring high quality and timeliness of outputs. S/he conceptualises, plans and prepares substantive project tools and outputs, produces project content and assesses achieved results for quality and impact. S/he contributes to overall planning of the project and to project reports, and prepares inputs to donor and other substantive reports.

Within the assigned projects, the Project Officer (M&E) conceptualises and prepares policy outputs and disseminates them through various channels. S/he contributes to the development of ICMPD’s knowledge body by contributing to data collection and analysis activities, synthetizing and formulating policy findings and lessons learnt, developing knowledge-driven and evidence-informed materials and products and contributing to the development of new policy initiatives and projects.

The Project Officer (M&E) works collaboratively with project teams and staff in the Policy and Research Units, as well as in the Regional Coordination Office for the Mediterranean, to implement synergies and economies of scale across different activities and projects, as well as efficient information sharing and knowledge exchange. S/he will work as part of a larger team focused on M&E projects under the leadership and supervision of the Senior Policy Advisor, M&E/Senior Project Manager, and in collaboration with the project assistant(s) to ensure smooth administration of activities and project logistics.

The Project Officer (M&E) forms part of the Policy Team in the Directorate of Policy, Research and Strategy and reports to the Senior Policy Advisor, M&E. The Policy Unit was established in 2017 and is charged with analysing policies and engaging in the migration policy debates with a view to provide innovative policy options to effectively govern migration.

Tasks and Responsibilities

1. Planning and Implementation of Activities:

  • Plan and organise activities assigned to him/her by the Senior Policy Advisor, M&E according to projects’ work plans;
  • Participate in planning of implementation of policy-related outputs in the assigned projects;
  • Participate in the formulation and revision of projects’ work plans; 
  • Ensure that assigned project activities are implemented in an efficient and costeffective manner aligned with work plans, and administrative rules and processes;
  • Mobilise experts for activities, including preparation of Terms of References and specifications;
  • Support the coordination of the work of experts, consultants and contractors ensuring that content and outputs are produced in a timely manner, according to project work plans and ICMPD’s quality standards;
  • Initiate and follow-up on recruitment processes of experts according to ICMPD’s recruitment procedures. Prepare recruitment requests, organise and participate in selection processes and interview panels;
  • Participate in the design of and support organisation of project events, meetings, workshops and other activities. Support the formulation of content, scope and agenda and identify participants and resource persons. Prepare and make presentations related to his/her scope of work;
  • Provide inputs to implementation of the project(s) communications plan(s). Draft content;
  • Assess and monitor progress of assigned project activities. Propose corrective action when required and implement them.

2. Production of Project Content and Substantive Outputs:

  • Review, comment upon and revise outputs and content of low to medium complexity (reports, studies, presentations, policy papers, publications). This includes support to review and refinement of project-based theories of change and logical frameworks, in some cases, to help bring individual projects in line with higher-level logical frameworks;
  • Contribute to planning and organisation of processes for production of project content of low to medium complexity (studies, policy papers, thematic/sector reports etc.) by:
    • Identifying instruments and methodology;
    • Identifying experts.
  • Conducting desk research, collecting and compiling data, materials and literature from various sources, analysing, drafting findings. This includes conducting literature reviews, data scans, environmental policy-focused scans or other research tasks aimed at supporting project proposals and projects with a data- or research-focused component:
    • Editing/proof-reading and organising translation;
    • Reviewing, commenting and revising project content and outputs following ICMPD’s quality standards. This includes supporting editing and Quality Assurance reviews and processes aimed at strengthening and where necessary, restructuring tools and products to ensure they are built on clear data and evidence as well as communicate findings and results clearly, succinctly, and effectively.
  • Identify project ideas. Develop, formulate and draft inputs to new project concepts, proposals, work plans and budgets;
  • Help plan and develop tools and resources aimed at supporting strategic monitoring and assessments of field-based projects in the areas of migration governance and migration management.

3. Policy Analysis and Knowledge Management:

  • Formulate and draft documents and reports based on evidence-based findings, lessons learned, and as appropriate, action items to support on-going learning and feedback. Help ensure documents focus on strengthening activities, assessing progress on outcomes, and provide targeted information able to improve decision-making and planning. These documents will be of various lengths and medium complexity, such as analytical briefs, background papers, presentations, and inputs to speeches;
  • Prepare inputs to blogs, policy discussions and ICMPD organised policy events; 
  • Review and assess policy-related project results within the assigned projects. Identify and analyse policy best practices/lessons learned;
  • Share information and disseminate lessons learnt/best practices internally. Prepare updates and briefs, contribute to internal discussions;
  • Translate lessons learnt into inputs able to inform new project concepts and proposals; 
  • Compile and draft policy-related inputs for internal and external project reviews and reports as required;
  • Participate in conferences/meetings/seminars relevant to his/her area of work.

Key Results

  • Project activities organised and implemented efficiently and cost-effectively according to work plan in the assigned projects;
  • Project inputs administered according to ICMPD’s rules and processes and donor requirements;
  • Project outputs related to area of work delivered in a timely and high-quality manner; 
  • Knowledge products and content for assigned projects or initiatives defined, formulated and produced according to ICMPD’s quality standards;
  • Information and data collected and analysed and inputs provided for a range of policy outputs in projects and in ICMPD policy initiatives;
  • Project achievements assessed and policy-related best practices and lessons learnt from project implementation identified and analysed;
  • Qualitative inputs to formulation of new projects provided.



  • Master’s degree in public policy, monitoring and evaluation, international migration or other social science;
  • Training in M&E-focused qualitative and quantitative data collection and analysis skills is desirable.


  • A minimum of 3 years’ of relevant work experience in the field of international migration and mechanisms (migration governance, rights-based migration management) and specific M&E experience contributing to the development of M&E frameworks, strategies, plans and/or actual monitoring systems or project evaluations;
  • Demonstrated experience contributing to the design of quantitative and/or qualitative data collection instruments (e.g., surveys, performance measures or indicators, policy scoring, interview guides, and observation guides);
  • Some experience in conducting analyses of quantitative and qualitative data using up-to-date analysis techniques and software;
  • Some experience in reporting on data analysis in a clear, coherent and concise way.

Knowledge, skills, abilities:

  • Substantive knowledge of migration issues and strong interest in migration and development dynamics and corresponding public policies;
  • Knowledge of North Africa is an asset;
  • Knowledge of project cycle management. Professional training in project cycle management is an asset;
  • Good organisational skills including managing conflicting priorities and working with tight deadlines;
  • Familiarity with professional monitoring and evaluation processes, approaches, and methodologies, including rigorous and mixed-methods designs and innovative analysis techniques;
  • Computer literate with practical experience using Microsoft applications as well as some quantitative and qualitative data analysis software in an M&E context (e.g. SAS, STATA, NVivo, Atlas.ti, DeDoose);
  • Excellent oral and written command of English, knowledge of French and/or Arabic is an asset;
  • Solid oral and written communication skills, including timely updates and on-going communication on the progress of deliverables and project tasks and ability to ensure team communication and timeliness;
  • Demonstrated professionalism and commitment to high quality standards and work integrity to contribute to and to maintain a highly professional and respectful working environment;
  • Ability and willingness to work as a member of team, with people of different cultural and religious backgrounds, of different genders, and with diverse political views, while maintaining impartiality and objectivity;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Willingness to work flexible hours, including some weekends, and to travel occasionally;
  • A sense of humour, professionalism, and collegiality.

Corporate Qualifications

  • Experience in international context;
  • Proficiency in (verbal/written) English, proficiency in French and/or Arabic is an asset;
  • Master’s degree in public policy, monitoring and evaluation, international migration or other social science.


ICMPD offers an attractive compensatory package, participation in the ICMPD Provident Fund and Health Insurance Scheme. Additional benefits include six weeks’ annual leave and, where applicable, a dependency rate.

Application instructions

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