USPSC Logistics Specialist

USAID/ Office of U.S. Foreign Disaster Assistance
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Oct-09-2018
  • Posted
    Sep 24

Position description

Position Title:              Logistics Specialist

Solicitation Number:   720FDA18B00080

Salary Level:               GS-13 Equivalent: $96,970 - $126,062

Issuance Date:             August 14, 2018

Closing Date:              October 9, 2018 (Deadline Extended)

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Applicants:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Logistics Specialist under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

 

  1. Supplemental document specifically addressing the Quality Ranking Factor (QRF) shown in the solicitation.

 

  1. USPSC Application form AID 309-2. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Data

Universal Numbering System (DUNS) number and be registered in the System for Award

Management (SAM) database prior to receiving an award. You will be disqualified if you either

fail to comply with this requirement or if your name appears on the excluded parties list.  The

selectee will be provided with guidance regarding this registration.

 

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed

notarized letter identifying the authorized Entity administrator for the entity associated with the

DUNS number. Additional information on the format of the notarized letter and where to submit

can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

 

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

 

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,

                                                           

Renee Newton

Contracting Officer

 

 

Solicitation for USPSC Logistics Specialist

 

1.  SOLICITATION NO.: 720FDA18B00080

2.  ISSUANCE DATE: August 14, 2018

3.  CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: October 9, 2018, 12:00 P.M. Eastern Time

4.  POSITION TITLE: Logistics Specialist

5. MARKET VALUE:

GS-13 equivalent ($96,970 - $126,062 includes locality pay).  Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background.  Salaries over and above the top of the pay range will not be entertained or negotiated.  Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

6.  PERIOD OF PERFORMANCE:  Two (2) years, with three (3) one-year options.

7.  PLACE OF PERFORMANCE:  Washington, D.C.

8.  STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters.  OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance.  These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience.  AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance.  The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management.  It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT). 

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources Management Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.  

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and the Food Security and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field.  It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally.   The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences.  It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.

OPERATIONS DIVISION VALUES

OPS team members ensure that the following division values are incorporated into all aspects of work:

1.  Spiritus Operandi/Espirit De Ops

  • Demonstrating trust and openness among staff by assuming the best regarding our colleagues’ intentions and efforts.
  • Acting with eagerness and willingness to support one another and work together on tasks.
  • Maintaining top-down and bottom-up transparency while promoting a strong work ethic as paramount.
  • Demonstrating that optimism, humor, and perspective are powerful components of success, even in crisis-driven work.

2.  Positive Interactions

  • Owning how the OPS Division is perceived by others to ensure people maintain a positive impression of the division by treating everyone, regardless of seniority or organizational affiliation, in a professional, courteous, and respectful manner.
  • Building a reputation that when OPS is on an issue, it’s going to get addressed.
  • Doing our jobs consistently, competently, and effectively, with a focus on results.
  • Paying attention and listening mindfully to others, with the intent to really understand how they view a situation and what issue they are trying to address.
  • Exhibiting partnership and enthusiasm in helping others solve problems; including delivering hard messages with a smile.

3.  Competency

  • Adopting flexible and creative solutions to provide partners and beneficiaries with quality, effective, consistent, and timely results.
  • Maintaining proficiency and leadership in our areas of expertise, through engagement, training, field deployments, and exposure to other communities of thought.
  • Holding a long-term strategic perspective in the face of current crises.
  • Maintaining a global and functional focus for the office.

 4.  Resourcefulness

  • Using innovating contracting, engagement, administrative, and programmatic approaches to meeting emerging requirements, while being flexible to changing needs.
  • Reaching out within the office, agency, interagency, and community beyond to seek innovative and creative solutions.
  • Proactively seeking and embracing positive change in order to provide and better service to our customers and stakeholders.
  • Viewing challenges as opportunities and focusing on finding a solution rather than just highlighting complications or issues.

5.  Staff Depth and Sustainability

  • Cultivating a breadth of experience and expertise by hiring individuals from diverse professional, cultural, and experiential backgrounds.
  • Proactively developing relationships with other industries and communities in order to learn and innovate.
  • Encouraging staff to service in a variety of roles, through staff rotations, shadowing, mentoring, and OPS liaison positions.
  • Continuing to support and staff responses through a variety of hiring mechanisms and resources.
  • Achieving response readiness while prioritizing personal life for both self and team members.
  • Bolstering staff wellness by incorporating flexible work schedules, leading to increased staff dedication, high-quality work, and flexibility.

6.  Commitment to Safety and Security

  • Recognizing that staff safety and security is everyone’s responsibility and enables OFDA access in the field.
  • Holding as a hallmark an underlying orientation towards managing risk for staff.
  • Preparing staff through training, mentoring, standard operating procedures, and provision of contextual knowledge.
  • Displaying professional conduct and integrity during crisis response operations.
  • Advocating for professional assessments of security risks prior to deployment of staff.

 

INTRODUCTION

The Logistics Unit is part of the Operation Support Team in OFDA’s OPS Division. The core function of the Logistics Unit is to manage and execute all phases of the direct delivery of non-food humanitarian assistance, including the acquisition of commodities, and facilitating and coordinating transport and logistical arrangements. In addition, the unit maintains OFDA’s worldwide disaster relief stockpiles and maintains relationships with other governmental and non-governmental entities that are capable of supporting OFDA’s execution of its humanitarian interventions.

 

OBJECTIVE

The Logistics Unit requires the services of a Logistics Specialist to strengthen its capacity to provide prompt, effective services in the areas of logistical management and support.

9.  CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

The Logistics Specialist will provide support for various operational aspects of OPS, as listed below:

 Rapid Onset and Complex Emergency Response (Including Serving on RMT/DART):

  • Coordinate with OFDA/Disaster Response Divisions to plan logistics responses to declared disasters, including Urban Search and Rescue (USAR), airlift, sealift, local purchase of disaster relief supplies, and supply chain support.
  • Implement and maintain a complete information tracking system that contains detailed and accurate data about logistical responses and on quantities of material dispatched for specific disasters.
  • As needed, serve as a technical authority on field assessment missions on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • When in the field, assess the host nation's capability to provide an effective response to specific logistical issues especially in the areas of warehousing, air, sea and ground transportation.
  • Serve as a technical authority on RMTs, which may require immediate activation (within 3 hours).
  • Employ the International Assistance Systems Concept of Operations during response activation to support domestic response activities.

Procurement and Transport:

  • Assist in the procurement of emergency relief commodities and services.
  • Manage current procurements, transport contracts, third party contracts, awards and modifications.
  • Manage and coordinate actions for USAID, Department of Defense (DoD), and commercial transport managers, including conducting market research.

 Warehousing and Inventory Management:

  • Monitor progress to meet logistical needs; evaluate plans for feasibility, effectiveness, efficiency and economy; and develop alternative methods to achieve goals in a wide variety of work operations.
  • If assigned, manage a warehouse; inventory, assess, manage and coordinate worldwide disaster relief stockpiles; and independently conduct the annual inspection and physical inventory of the OFDA stockpiles in accordance with USAID policy and regulations.
  • Maintain a computerized Management Information System that produces reports and provides accountability for inventory management, replacement, transportation, and commodity dispatch.
  • Prepare demand forecasts to determine the proper quantities of relief items to procure and preposition in OFDA regional warehouses.

Awards and Programming:

  • Formulate appropriate supply chain and logistics strategies and policies for OFDA.
  • Contribute to the formulation of appropriate strategies for the rest of the USG in disaster and emergency-related situations.
  • Review partner proposals and provide technical guidance on warehousing, transport, and other logistics-related matters such as SPHERE standardization; and manage logistics-related awards.

Representation and Training:

  • Represent and speak on USAID/OFDA logistics operations at university lectures, interagency working groups, the Logistics Cluster, workshops, and conferences both domestically and internationally.
  • Provide logistics training to U.S. Forest Service, USAR and other surge and rotational personnel (also known as Detailers) on OFDA Logistics operations so they can assist during large-scale disaster or multiple disaster situations.

General Duties:

  • As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
  • Serve as the OFDA after-hours duty officer on a rotational basis.

This position will, on occasion, require weekend work and overseas travel. On the headquarters level in particular, this position requires strong computer skills. On the field level, strong skills in mobile devices is required (remote access communications, tablets, mobile phones, satellite communications, etc.).

SUPERVISORY RELATIONSHIP:

The Logistics Specialist will take direction from, and report to, the Logistics Unit Leader or his/her designee.

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

10.  PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11.  WORK ENVIRONMENT

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12.  START DATE:  Immediately, once necessary clearances are obtained.

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, management, or logistics operations), and seven (7) years of relevant experience working in the logistics field, two (2) years of which must include disaster logistics operations based in the field with an NGO or Intergovernmental Organization.

 

Strong computer skills with SharePoint, PowerPoint, Excel and other database programs are required. Relevant computer skills in supply-chain management software and SAP, as well as vocational training/qualifications, e.g. APICS, MCIPS, Certification in Humanitarian Logistics, etc. are preferred.

OR

Master's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, management, or logistics operations), and five (5) years of relevant experience working in the logistics field, two (2) years of which must include disaster logistics operations based in the field with an NGO or Intergovernmental Organization.

Strong computer skills with SharePoint, PowerPoint, Excel and other database programs are required. Relevant computer skills in supply-chain management software and SAP, as well as vocational training/qualifications, e.g. APICS, MCIPS, Certification in Humanitarian Logistics, etc. are preferred.

SELECTION FACTORS

(Determines basic eligibility for the position.  Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Applicant is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 309-2. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
  • Ability to obtain and maintain a Secret up to Top Secret level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

 

APPLICANT RATING SYSTEM

The applicant rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (20 points):

Rapid Onset and Complex Emergency Response

  • Demonstrated experience planning logistics responses to declared disasters, rapid onset, and complex emergencies.
  • Demonstrated experience conducting assessments and serving as a technical authority on logistical issues. 

Procurement and Transport

  • Demonstrated experience managing and coordinating the procurement of emergency relief commodities.
  • Demonstrated experience with contracting transportation requirements.

Warehousing and Inventory Management

  • Demonstrated ability to manage warehouse facilities and inventory, facilitate periodic and annual inspections, and prepare demand forecasts.
  • Demonstrated experience maintaining computerized Systems for inventory management and commodity dispatch.

Awards and Programming

  • Demonstrated ability to design appropriate logistics strategies in disaster and emergency-related situations.
  • Demonstrated experience analyzing proposals and managing logistics related awards.

Representation and Training

  • Demonstrated ability to represent and speak on logistics operations to a variety of domestic and international audiences.
  • Demonstrated experience providing logistics training.

 

QUALITY RANKING FACTORS (40 points)

(Used to determine the competitive ranking of qualified applicants in comparison to other applicants.  The factors below are of equal value.)

QRF #1           Describe your direct experience in conducting international disaster logistics operations with an NGO or UN agency. Include two examples and provide details, such as the type and volume of response and your role in it (to include details on the supply chain volume you managed, size and functions of the team you supervised, the size of fleet managed and the number of offices/warehouses supported, etc.).

QRF #2           Discuss two examples of your personal experience arranging and coordinating multi-modal transportation of commodities in international disaster contexts.  One example should be based on an individual experience and another based on your experience as part of a team and the role you played. Include five key considerations when arranging the delivery of commodities to international locations during disaster response operations.

QRF #3           Describe your experience in dealing with foreign governments, U.S. Government agencies, International Organizations (IOs), and NGOs while conducting international disaster logistics operations. Please provide examples of your experience coordinating with the Global Logistics Cluster (GLC), the United Nations Humanitarian Response Depot (UNHRD) and/or an organization responsible for managing a common service humanitarian pipeline.      

QRF #4           In your opinion, what should be the ideal role for Logistics and Procurement Teams during each phase of the program implementation cycle?  Specifically, consider the steps in the project cycle from proposal development to implementation.              

 

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Professional Experience factors and the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance, and satisfactory professional reference checks.

Applicants are required to address each factor under Professional Experience in their resume. This must specifically and accurately describe what experience, training, education and/or awards they have received as it pertains to each factor.  Applicants are required to address the QRF in a separate document in accordance with the factor. Be sure to include your name and the announcement number at the top of each additional page.  Failure to address the selection factors and/or Professional Experience and the Quality Ranking Factor may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified candidates may be interviewed. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

 

The Applicant Rating System is as Follows:

Professional Experience - 20 points

QRFs have been assigned the following points:

QRF #1 – 10 points

QRF #2 – 10 points

QRF #3 – 10 points

QRF #4 – 10 points

Interview Performance - 30 points

Satisfactory Professional Reference Checks - 10 points

Total Possible Points: 100

 

Application instructions

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Application form AID 309-2. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

Via email: [email protected]

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