Administrative Coordinator

Global Glimpse
  • Location
    Berkeley, California
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Dec 20

Position description

Do you have a passion for global education and international exchange? Are you looking to work in a fast-paced, entrepreneurial environment with talented people who share a global vision?

Global Glimpse is a visionary nonprofit that inspires America’s next generation to become responsible global citizens through after-school workshops and 16-day immersion programs in Latin America. Started in the San Francisco Bay Area in 2007, Global Glimpse has grown to partner with 70+ high schools and serve over 1,000 students annually across the SF Bay Area, Chicago, New York, and Western Massachusetts. We run programs in 16 international sites across Latin America. Through a sliding fee model, Global Glimpse works to make experiential global education accessible to students from all socioeconomic backgrounds; the majority of our students come from low-income families and underserved communities. Our mission is to give all youth an opportunity to gain a broader perspective of the world and develop the motivation, skills, and confidence to tackle challenges in their local and global communities.

Learn more at www.globalglimpse.org

 

Position Summary

Global Glimpse is seeking a motivated Administrative Coordinator. The Administrative Coordinator will manage all administrative aspects of Global Glimpse in the United States. This includes: accounting and bookkeeping, office management, as well as support of student programing, special events, and miscellaneous projects. This is a great opportunity for an ambitious individual to grow within a rapidly expanding nonprofit organization.

 

Principal Responsibilities

Accounting & Finance (60%)

  • Input monthly organizational expenses into QuickBooks Online and ensure that accounting accurately reflects operational revenue and expenses
  • Review monthly US and international staff expense reports to ensure accuracy
  • Issue checks for vendors and reimbursement checks for students and staff
  • Support with year-end tax preparation and reporting, liaise with external tax professionals

Organization Administration (20%)

  • Manage [email protected] email address. Answer organizational questions and forward queries to appropriate staff
  • Manage organizational 1-800 number for administrative requests. Answer organizational questions and forward queries to appropriate staff
  • Manage a range of HR responsibilities including posting and filing job applications, tracking hiring documents, running online background checks for candidates, and tracking current staff benefits and PTO
  • Keep organization’s insurance plans, IT packages, and business registrations up to date
  • Support travel coordination and scheduling for senior staff members
  • Gather materials for external outreach and events, including fundraising events, teacher trainings, alumni summits, and end-of-year celebrations
  • Keep organizational systems like Salesforce and Mailchimp up-to-date and ensure accuracy of information

Office Management (10%)

  • Manage all incoming mail including bills, donations, and organizational paperwork
  • Organize and manage all electronic and paper filing for the headquarters office
  • Maintain a professional, clean and motivating office appearance
  • Manage inventory of office supplies and order additional materials as needed
  • Help to manage organization’s interns
  • Help to manage student blogs during the summer

Program Support (10%)

  • Process tax forms for students applying for program scholarships
  • Review and manage student health forms, track red-flag health issues, contact red-flag students and parents to develop action plans
  • Support airline operations by entering flight data into online system and checking flight itineraries and tickets for accuracy
  • Manage post-program survey administration 
  • Review and edit international program materials for spelling, grammar, and formatting

Qualifications

  • Organized self-starter with demonstrated ability to manage multiple projects simultaneously
  • 1-2 years of experience with budget management and expense tracking
  • Experience with accounting packages, specifically QuickBooks Online preferred
  • Ability to self motivate and work efficiently and effectively individually or in a small team environment
  • Strong command of Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Gmail, Docs, Sheets, Slides) applications
  • Creative problem solver
  • Strong written and verbal communication skills
  • High level of professionalism and interpersonal skills
  • Keen eye for detail with ability to think big picture
  • Experience in the nonprofit sector a plus, but not required

Global Glimpse provides great benefits, a fun and inspiring place to work, and an opportunity to grow professionally. We offer:

  • Competitive nonprofit salary commensurate with experience
  • A comprehensive benefits package, including medical, dental, and vision
  • Professional development opportunities with stipend
  • Monthly cell phone reimbursement

Application instructions

Please send your resume and a cover letter as a single PDF attachment. Please have “Administrative Coordinator – Your Name” in the subject line of the email.

In your cover letter, please indicate your reasons for wanting to work for Global Glimpse, highlight your specific qualifications for the position, and provide 3 references. Applications will be reviewed on an ongoing basis.

Please be sure to indicate that you saw this position on Globaljobs.org

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