Executive Assistant to the President/CEO

Fund for Global Human Rights
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Feb 18

Position description

The Fund for Global Human Rights is a leading supporter of on-the-ground human rights groups around the world. Dedicated to finding and funding the most effective human rights organizations in countries from Africa to South East Asia to Latin America, the Fund for Global Human Rights offers grants and facilitates technical support to ensure the long-term effectiveness and viability of frontline groups working in challenging conditions with scant resources.

Since 2002, the Fund has awarded over $85 million to more than 650 human rights organizations across the globe. Grantees work on a wide range of issues from indigenous land rights in Guatemala, to women’s rights in Morocco, to discrimination against HIV positive people in India. The Fund currently maintains grants programs for rights groups based in fourteen countries around the world and has offices in the US and the UK. For more information, please visit www.globalhumanrights.org.

 

About the President & CEO

Regan E. Ralph is the President and CEO of the Fund and has served in that capacity since the organization’s founding in 2002. She is a human rights lawyer by training and an activist by inclination and has worked globally and within the U.S. on human rights concerns ranging from violations committed during conflict, to workers’ rights, to refugee rights, to access to health care. Regan has a collaborative leadership style and seeks an executive assistant who will work with her as a team to ensure that the interests of the Fund are being well-served by the executive office. Regan has a busy travel schedule and is typically out of the office 5-10 days per month; her schedule and priorities are often in flux, which requires an adaptive spirit. She is increasingly engaged in public speaking and producing media content to make the case for supporting frontline human rights activism and to raise the profile of the Fund’s work and unique model. To that end, she works with her assistant to optimize how her time is managed, allowing her to spend less time being reactive and more time on strategic priorities. Regan also interacts quite a bit with the Board of Directors, individually, in committees and as a whole and supervises a leadership team of five and keeps up to speed with the activities of the whole organization, even as she has handed much of the day-to-day running of the organization to her team.

 

About the Position

The Executive Assistant will work with Regan to ensure that multiple initiatives stay on track, that clear priorities for the executive office are set and respected, that the leadership team enjoys strong and productive relationships with the Board of Directors, and that the Fund has the kind of leadership that will help it meet its ambitious goals.

 

Responsibilities and Scope:

Strategic Support

  • Oversee the strategic calendar of the CEO to ensure the timely communication and implementation of initiatives
  • Collaborate with other departments, staff, and external constituents to plan and implement special projects, initiatives and meetings associated with the CEO’s office
  • Work with the leadership team and other senior staff to ensure that issues are triaged and escalated in a timely and appropriate manner and involve the CEO when necessary 
  • Partner with the CEO and leadership staff to prioritize the CEO’s time most effectively

 

Executive and Administrative Support 

  • Manage the calendar for the CEO including prioritizing meeting requests, keeping her informed of upcoming commitments and proactively suggesting adjustments and anticipating needs
  • Participate in the development team meetings and handle follow-ups on major donor stewardship and prospecting activities assigned to the CEO
  • Manage the staff and leadership team meetings and retreats, coordinating agenda settings, taking minutes and keeping track of action items
  • Manage the materials and information necessary for the CEO to prepare for presentations, meetings, or calls
  • Manage internal and external communications for the Office of the President
  • Provide research and writing support for the CEO
  • Manage travel arrangements, expense reports and other administrative tasks for the CEO

Board Relations

  • Staffs the board at various level to ensure board work and engagement with staff moves forward in a timely and efficient manner
  • Manage the planning and logistics for the annual calendar of board calls and meetings
  • Coordinate with the Leadership Team and other staff to organize and prepare materials for all board meetings
  • Manage all documentation connected with board relations – meeting minutes, contact lists, terms and renewal dates, summary of board activities, governing policies, procedures, etc
  • Keep CEO informed on all relevant committee work, action items, and agendas and liaise with board committee chairs and senior staff to maintain positive momentum toward goals
  • Coordinate with communications and development staff to ensure organizational website and printed materials include up-to-date board member information
  • Compile and research board candidate profiles and manage master pipeline of board prospects
  • Manage new board member onboarding and orientation

Qualifications

  • Bachelor’s degree or equivalent experience AND five years of experience in a senior administrative role providing high-level support to executive level staff and managing relationships with board members 
  • Experience coordinating multiple projects, setting realistic deadlines, and managing timelines
  • Experience working with a broad constituency, such as board members, donors, volunteers, vendors, the public and all levels of staff
  • Experience planning and implementing organization-wide programs, projects or initiatives
  • Competent in the use of a variety of technologies such as Microsoft Office Suite
  • Legal ability to work in the US without sponsorship or assistance from the Fund

Preferred Qualifications:

  • Proven track record of trustworthiness and discretion when working with highly sensitive and confidential information
  • Demonstrated proactive approaches to problem-solving with tact and diplomacy 
  • Strong personal presence; high levels of maturity and poise
  • Has strong knowledge of organizations’ bylaws and experience serving as a point person for revisions
  • Experience working in a multicultural environment
  • Excellent written and verbal communication skills; grammar, spelling and proofing skills; attention to detail and accuracy when handling complex information
  • Familiarity with human rights and social justice issues
  • Fluency in a second language

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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