Coordinator, Reference Group and Global Initiatives, FP2020

United Nations Foundation
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Feb 20

Position description

Family Planning 2020 (FP2020) is a global partnership that supports the rights of women and girls to decide – freely and for themselves – whether, when, and how children they want to have. FP2020 works with governments, civil society, multilateral institutions, donors, the private sector, and the research and development communities to enable 120 million additional women and girls to use contraceptives by 2020. 

FP2020 is an outcome of the 2012 London Summit on Family planning and is based on the principle that all women and girls, no matter where they live, should have access to lifesaving contraceptives. Achieving the FP2020 goal is a critical milestone to ensuring universal access to sexual and reproductive health and rights, as laid out in Sustainable Development Goals 3 and 5. The FP2020 Secretariat is hosted by the United Nations Foundation.

The Coordinator, Reference Group and Global Initiatives, FP2020 is responsible for providing administrative/logistical and programmatic support to the Reference Group, Global Advocacy, and Adolescents & Youth teams.

The incumbent is supervised by the Director for Adolescents and Youth to balance priorities of the three portfolios. The Coordinator also works across the Secretariat to ensure full coordination and successful execution of various meetings, events, and/or products such as the Annual Progress Report.

Essential Functions

Support to the Reference Group Portfolio:

  • Under the guidance of the Director for the Reference Group, manage Reference Group meeting logistics and travel requirements and coordinate Reference Group members’ travel and logistics for meetings. Coordinate additional travel requirements for external partners (e.g., Expert Advisory Community members) when needed.
  • Working closely with the Manager, Budget, Grants and Contract Services, assist with Reference Group and external partner reimbursement and per diem process.
  • Support the execution of Reference Group meetings and processes through logistical coordination, note-taking, and supporting next steps and follow-up.
  • Under the supervision of the Reference Group Director, assist with coordination of relevant external partners in meetings to support objectives within portfolio.
  • Assist the Reference Group Director in conducting research, drafting, and producing materials, including quarterly reporting, as needed.
  • Support the Reference Group Director in day-to-day note-taking and ensuring proper meeting follow up when applicable. 
  • Work closely with the Communications team to ensure relevant Reference Group information is posted on the FP2020 website.
  • Complete monthly American Express reports for the Reference Group Director.
  • Additional duties as assigned.

Support to the Global Advocacy, Adolescents & Youth Teams:

  • Support collaboration and coordination between the Global Advocacy and Adolescents and Youth teams (weekly check ins, weekly updates, and other team coordination tools) and across the Secretariat, including among the RGPR, Data and Performance Management, , Humanitarian, Rights, Country Support, and Communications teams.
  • Contribute to the development of annual work plans and the monitoring of portfolio budgets.
  • Support the both teams’ meeting execution through note-taking and ensuring proper meeting follow up when applicable.
  • Coordinate travel and logistics for meetings. Coordinate additional travel requirements for external partners when needed.
  • Support the day-of logistical management for meetings, events, and webinars alongside the Global Advocacy and Adolescents & Youth team members and other Coordinators as needed (e.g., researching venues, making preliminary arrangements for bookings, catering, room-set up, location coordination).
  • Assist teams in conducting research, drafting, and producing materials for the FP2020 annual progress report and other products (e.g. briefs, meeting reports, and presentations) as needed.
  • Work closely with the Communications team to ensure relevant information pertinent to both teams’ products, meetings, and efforts is posted on the FP2020 website.
  • Work closely with the Manager, Budget, Grants and Contract Services to assist with execution of contracts, assist with external partner reimbursement and per diem process as needed.
  • Complete monthly corporate credit card reports for the Adolescents and Youth Director.
  • Additional duties as assigned.

Support to the Secretariat:

  • Support the day-of management of meetings and events, as needed (e.g., catering, room-set up, location coordination).
  • Collaborate with other Secretariat Coordinators to execute cross-team logistical support for larger international meetings and convenings (e.g., e.g., Focal Point Workshops, Women Deliver, ICPD, and ICFP meetings).
  • Under the guidance of the Chief of Staff, liaise and collaborate with junior-level staff, including Coordinators and Associates, to ensure cross-team information sharing and coordination.
  • Additional duties as assigned.

Qualifications

Selection Criteria

  • Bachelor’s degree required, with some work experience preferred.
  • Must be fluent in English; French highly desirable.
  • Strong attention to detail and demonstrated excellence working in a fast-paced environment.
  • Proven project management skills -- ability to move projects forward from inception to implementation to completion; high degree of organizational and multitasking skills.
  • Professional interpersonal skills and diplomacy; experience working with high-level contacts desirable.
  • Proficiency required in Google tools and Microsoft Office Suite to include Word, Excel, Powerpoint, OneNote and Outlook. Desired proficiency in Indesign and Photoshop. 
  • Strong communications skills (speaking, writing, editing and listening).
  • Ability to develop, maintain and enjoy effective working relationships with people, internally, across an organization’s functions; and, externally, from a wide variety of types of organizations, cultural backgrounds, and with a wide variety of functional expertise.
  • Flexibility; self-starter; openness to new challenges; team player; ability to thrive under stress and prioritize competing demands.
  • Sense of humor.
  • Interest, knowledge or experience in women’s human rights, public health, international affairs, or closely related international development field.
  • Previous meeting or event planning experience a plus.
  • Ability to meet regular attendance/tardiness policy.

Benefits & Compensation

  • A choice of two health plans through CareFirst (PPO or HDHP with HSA),
  • dental insurance,
  • vision discounts,
  • flexible spending accounts,
  • 403b retirement savings plan with a generous matching contribution,
  • group term and supplemental life insurance,
  • short-term disability,
  • long-term disability,
  • health club discounts,
  • commuter benefits, and
  • employee assistance program. 

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick d

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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