Operations & Programs Manager

Nonproliferation Policy Education Center
  • Location
    Arlington, Virginia
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Feb 25

Position description

The Nonproliferation Policy Education Center (NPEC) is a nonprofit, bipartisan, educational organization founded in 1994 to educate policymakers, journalists, and university professors about strategic weapons proliferation threats and alternative policies and measures to counter them. 

The Center is currently seeking a qualified candidate to fill the position of Operations & Programs Manager. The position will entail a variety of tasks that include coordinating activities such as human resources, financial management, project planning and execution, staff management and contracts administration. Additional job responsibilities and qualifications are detailed below.

Program and Project Management

  • Work directly with the Executive Director to execute and manage all other ongoing and new projects, including completing grant applications, writing project proposals, tracking project timelines and deliverables, and ensuring timely submission of reports to grantors
  • Supervise both NPEC Program Coordinator and NPEC Education and Research Coordinator to ensure outreach, education, and research activities are conducted as specified in project proposals
  • Manage a variety of relationships and act as point of contact – from those among staff to those with charitable foundations, government funders, NPEC-commissioned researchers, NPEC’s Board of Directors, two paid advisors, one research fellow, partner organizations, contractors, and others
  • Oversee the office calendar, logistics and contract negotiations for organizational events, communications activities, publication processes, and other project activities

Finance Management

  • Plan, develop, and manage annual and project budgets for the organization with Executive Director
  • Oversee monthly and quarterly assessments and forecasts of organization's financial performance
  • Perform bookkeeping functions including maintenance of the general ledger, accounts payable, accounts receivable, monthly allocations; Process and reconcile invoices, expenses, and credit cards; other budgetary tasks as needed
  • Prepare for annual audit, ensure the maintenance of NPEC’s state charitable registrations, and be a liaison with all outside vendors; Work with auditor to generate year-end reports and fulfill tax related requirements
  • Plan and prepare organization Board of Directors meetings as Treasurer/Secretary

Operations and Human Resources

  • Managing day-to-day office functions and general office administration, including ordering office supplies, maintaining office equipment, and overseeing the general office environment
  • Administer payroll, employee benefits, and organizational insurance
  • Lead employee hiring, onboarding, and training as necessary
  • Develop, maintain and monitor all fundraising and accounting records and procedures capturing all necessary documentation for the recording of all revenue transactions
  • Maintain electronic files that meet legal, auditing, and organizational requirements
  • Responsible for assessing IT infrastructure, serving as the point-person for staff and with IT consultants, and maintenance of the computer network, including hardware and software purchases

Qualifications

NPEC is looking for candidates with office administration, operations, and/or program management backgrounds. Adaptability and attention to detail is critical. As a small organization, it is also important that this person be able to support many different activities and jump in to help areas that need additional support. Experience managing a small team, special assistant experience, accounting expertise, and diplomatic tact are very welcome.

  •  3-5 years prior office management and administrative support experience required. Small, nonprofit office experience preferred
  • Demonstrated meticulous attention to detail for managing finances, assets, policies, paperwork, and people
  • Ability to multi-task and prioritize competing projects
  • Proven capacity to “manage up”
  • Strong writing and communication skills
  • Diplomatic demeanor and ability to work with senior level executives, subject matter experts, and Board members while maintaining a high level of professionalism
  • Experience with accounting (QuickBooks), grant management, and/or event planning preferred
  • Knowledge of website content management or basic HTML, bulk email platforms, and Google Business Suite is a plus
  • Degree in international affairs, business, finance, office administration, non-profit management, or related fields preferred

Application instructions

To apply, submit a cover letter (noting salary history or expectations) and résumé to NPEC’s Deputy Director, Bianca Zhang, at [email protected]

Please be sure to indicate that you saw this position on Globaljobs.org

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