Procurement Analyst

U.S. Agency for International Development
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career / Advanced
  • Apply by
    Mar-28-2019
  • Posted
    Mar 21

Position description

The incumbent of this position serves as co-Chair of the Contract Review Board, which is part of the Bureau for Management, Office of Acquisition and Assistance (M/OAA). M/OAA is the Agency's organization responsible for directing and managing its worldwide acquisition and assistance program and, as such, is integral and critical to the delivery of the Agency's annual development and humanitarian assistance program portfolios. This position provides critical quality assurance oversight over the Agency’s high dollar value procurement actions (i.e., $25M and above) to avoid costly sustained protests against Agency’s procurement actions, and has significant impact on the Agency’s ability to award procurement actions on time.

As a Procurement Analyst your duties will include the following:

  • Serve as a recognized Agency expert for addressing new procurement concepts to resolve unprecedented contracting problems and issues that involve exceptional controversy. Provide overall policy oversight and management of the worldwide Contract Review Board (CRB) process.
  • Advise the Agency’s Senior Procurement Executive and Senior M/OAA management on general trends on the quality of procurement documentation submitted for review. Provide instructions to the Agency’s Contracting Officers and others involved in the procurement process worldwide on steps required to improve procurement submissions and to avoid protests and/or claims.
  • Ensure that CRB members are informed of scheduled meetings, that meeting minutes are disseminated to responsible Contracting Officers (COs) and Contract Specialists, and that trends are disseminated to the procurement community on an annual basis.
  • Read documentation submitted to the CRB and note procedural errors, formatting errors, continuity of sections, and business decisions which could result in protests or disputes.
  • Plan and manage the Agency’s compliance review and evaluation program, including the review of contracts covering complex, unusual, or unprecedented items and services. Serve as the principal Agency procurement and contracting advisor to program managers.
  • Serve as a recognized Agency expert for reviewing and approving procurement strategy, plans, and techniques for major systems involving exceptional controversy, intensive legislative interest, or initiatives that affect a major segment of industry.
  • Provide a review for all policy notices seeking input from M/OAA for changes in regulations. Complete actions with few precedents, such as for prototype equipment or systems, new partnerships, or for research and development functions. Provide training to M/OAA staff on CRB-related matters.

 

Travel Required

Not required

Supervisory status

No

Promotion Potential

15 - The full performance level of this position is GS-15

Conditions of Employment

  • United States Citizenship is required.
  • Relevant experience (see Qualifications below).
  • Must be able to obtain and maintain a security clearance.
  • Direct Deposit/Electronic Funds Transfer is required.
  • Males born after 12/31/1959, must be registered with the Selective Service.
  • You will be required to serve a one-year probationary period.

 

Direct Hire Authority: This position is being filled using 5 U.S.C. 3309-3318 or 5 CFR part 211 and part 337, subpart A , which is the OPM approved government-wide direct-hire authority. 

 

Qualifications

GS-15; You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-14 grade level in the Federal service. One year of experience refers to full-time work; we consider part-time work on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position includes: (a) Mastery knowledge of all pre-award and post-award phases of the acquisition process, beginning with the initial strategy and planning phase and continuing through contract negotiation and administration; (b) Mastery of knowledge and skill in meeting scheduled goals, and mastery of procurement functions in order to be a recognized expert responsible for generating new procurement concepts; and (c) extensive knowledge and judgment to bear in evaluating the adequacy of contract actions and in developing recommendations for improvements in contract practices.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, relevant to the duties of the position to be filled, including volunteer experience.

CTAP candidates will be referred to the selecting official if they are found well qualified. Well-qualified means an eligible employee who possesses the knowledge, skills, and abilities which clearly exceed the minimum requirements of the position. A well-qualified employee must meet the qualification and eligibility requirements of the job, including any medical qualifications, suitability, and minimum education and experience requirements, meet all selective factors (where applicable); meet quality ranking factors and are assigned a score of 85 or higher; be physically qualified with reasonable accommodation to perform the essential duties of the position; meet any special qualifying U.S. OPM-approved conditions; AND be able to satisfactorily perform the functions of the job upon entry without additional training.

A well-qualified candidate will not necessarily meet the definition of highly or best qualified when evaluated against other candidates who apply for a particular position. In the absence of selective and quality ranking factors, selecting officials will document the job-related reason(s) for qualification determinations.

Education

 

  1. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.

    and

  2. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

  3. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph 4.

  4. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this paragraph, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

Application instructions

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