USPSC Senior Disaster Operations Specialist (SDOS) (Multiple Positions)

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Nov-13-2019
  • Posted
    Jul 29

Position description

SOLICITATION NUMBER:          720FDA19B00081                       

ISSUANCE DATE:                          July 29, 2019                 

CLOSING DATE AND TIME:      Open and continuous through November 13, 2019 with Three (3) Review Periods closing on:

August 21, 2019 at 12:00 P.M. Eastern Time

September 30, 2019 at 12:00 P.M. Eastern Time

November 13, 2019 at 12:00 P.M. Eastern Time

 

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

 

Dear Prospective Offerors:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Senior Disaster Operations Specialist (SDOS) under a United States Personal Services Contract (USPSC), as described in the solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation [for each grade level(s) for which you are applying].  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

 

  1. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

 

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

 

Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

 

OFDA Recruitment Team

E-Mail Address: [email protected]

Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,

                                                           

 

/s/

Renee Newton

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the Team Leader and Deputy Team Leader for the assigned ALE region of responsibility, the SDOS will perform the following:

Contextual Specialty:

    • Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources;
    • Review and monitor national disaster risk reduction efforts and plans in the area of responsibility in collaboration with the regional team;
    • Assist in identifying humanitarian issues, priorities, lessons learned, and opportunities in the region of responsibility and applying those to program strategy development and implementation;
    • Maintain an in-depth understanding of political, humanitarian, organizational, structural and stakeholder interests specific to the region of responsibility;
    • Prepare and/or provide substantive assistance in the preparation of regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on assigned countries; and
    • Serve as a resource for program-related planning efforts to include event and scenario based contingency planning.
    • Become familiar with the regional area of responsibility, and acquire extensive knowledge of a wide range of humanitarian concepts, principles, and practices. 
    • The SDOS will become a subject matter expert in USG assistance award management, and in preparing recommendations to resolve complex issues.

Portfolio Management:

  • Provide on-the-job assistance and training to DOS and Program Assistant staff and/or provide coverage of portfolio management issues to include the following:
    • Work with implementing organizations regarding project proposals submitted for OFDA funding to ensure proposals meet OFDA’s program objectives and grant guidelines;
    • Prepare all documentation to obtain timely grant project approval. This will involve properly submitting data to USAID’s Office of Acquisition and Assistance (OAA);
    • Track program reports from grantees and ensure reports are received in a timely manner; review program reports to ensure that program objectives have been achieved; collate input from report for feedback to grantee, and share reports with regional team members, as appropriate;
    • Upon completion of programs, close out awards according to Agency policies, identifying funds for de-obligation and/or equipment for disposition;
    • Expedite the flow of programmatic and other documents through the clearance process;
  • Provide regional support as needed to OFDA field operations to include monitoring of OFDA programs, assessments, strategy development and general field office coverage; and
  • Assist the Team Leader and Deputy Team Leader in managing the strategy development process for the region, monitoring program funding and implementation against established strategies, and actively participating in strategy-related activities for the region.

Representation:

  • Provide on-the-job assistance and training to DOS staff and/or provide coverage of representation requirements to include the following:
    • Represent OFDA in meetings with individual partners discussing programmatic priorities, objectives, progress, results, and challenges;
    • Participate in other interagency and partner-wide meetings as assigned by the Team Leader;
    • Represent the ALE regional team and OFDA in public and private contexts, including USG interagency forums, partners, IOs, and other stakeholders;
    • Coordinate with regional team and PSPM members, USAID regional bureaus, other DCHA offices, the Department of Defense, other donor governments, UN agencies, Private Voluntary Organizations (PVOs)/NGOs, and other IOs to develop an inclusive US response to the declared disaster; and
  • Provide representational surge support to the regional team, as needed, by independently representing humanitarian interests in a wide range of mid to senior level fora at the bureau level across USAID, as well as at a management level within the USG interagency.

Leadership:

  • Train and mentor DOSs and Program Assistants on grants management and portfolio management, to include OFDA’s business process, portfolio-specific budget and workload management, and post-award monitoring and management;
  • Train and mentor DOSs on program-related strategic planning, internal and external relationships, and OFDA-specific best practices in disaster response and disaster risk reduction;
  • Participate, as assigned, in a wide range of office wide policy, process, and strategic initiatives to ensure ALE division priorities and operating realities are reflected in outcomes;
  • Actively solicit and consolidate feedback from the division on these initiatives and work with the ALE Division Director, Team Leaders, and Deputy Team Leaders to identify the division’s strategic interests and creative ways to create solutions that are beneficial to the division as well as the office; and
  • Ensure the division is regularly updated on the progress of these initiatives.

General Duties:

  • Sign-up for and serve as needed, on Washington RMTs, which provide services and support to DARTs deployed in response to disasters.  The duties on RMTs will be varied;
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time;
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months; and
  • As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months.  Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report to the Team Leader for the assigned region of responsibility or his/her designee.

SUPERVISORY CONTROLS:

The Team Leader sets the overall objectives and provides resources available. The SDOS consults with the Team Leader to develop deadlines, projects and work to be done. The SDOS is responsible for planning and carrying out assignments. The SDOS is responsible for planning approach or methodology to be used in carrying out assignments.

 

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, political science, and disaster management) and a minimum of seven (7) years of relevant work experience with the USG, Private Voluntary Organization (PVO), NGO, IO or UN Agency. Such experience must have a humanitarian focus and include progressive responsibility in determining budget levels, selecting programs for funding, and managing and evaluating funded programs in a results type framework. Experience must include a minimum of two (2) years directly managing assistance awards. Experience must include at least one (1) year of on-the-ground field experience in needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

OR

Master’s Degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, political science, and disaster management) and a minimum of five (5) years of relevant work experience with the USG, PVO, NGO, IO or UN Agency. Such experience must have a humanitarian focus and include progressive responsibility in determining budget levels, selecting programs for funding, and managing and evaluating funded programs in a results type framework. Experience must include minimum of two (2) years directly managing assistance awards. Experience must include at least one (1) year of on-the-ground field experience in needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

Application instructions

SUBMITTING AN OFFER:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. Supplemental document specifically addressing the QRFs shown in the solicitation.
  1. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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