USPSC senior Humanitarian Advisor (Multiple Positions)

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Aug-23-2019
  • Posted
    Aug 02

Position description

SOLICITATION NUMBER:          720FDA19B00078                     

ISSUANCE DATE:                          August 1, 2019                 

CLOSING DATE AND TIME:      August 23, 2019 at 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Senior Humanitarian Advisor (SHA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.
  2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offer. Your complete resume must be emailed to:

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,                                                        

 

/s/

Renee Newton

Contracting Officer

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the HPGE Division Director, Team Leader, or designee, the SHA will assist in managing complex and high-profile responses, building and retaining staff capacity, and filling critical leadership requirements. The SHA will work closely with a team that may include Team Leaders, Deputy Team Leaders, Humanitarian Advisors, Program Operations Specialists, and Program Management Coordinators.

The SHA must have a command of OFDA’s mandate and global humanitarian assistance policies and programs. He/She must also have an understanding of how USAID, the National Security Council, Department of State, and other USG departments and agencies function in Washington, D.C. and overseas during a disaster response.  In addition, the SHA must have an advanced level of understanding of the international humanitarian architecture, and be able to provide expert-level guidance to interagency colleagues on working with the UN system, other public international organizations (PIOs), NGOs, and donor governments during a response.

The SHA will be expected to provide critical analysis on humanitarian policy issues, work closely with high-ranking officials within the international community, and serve as a key source of information on humanitarian issues and humanitarian policy for the office.  He/She will help plan organizational strategies and responses to humanitarian crises, actively work with members of UN delegations on U.S. positions on humanitarian issues, and serve as an effective liaison with the UN offices in Geneva, Rome and New York.  In addition, he/she will anticipate and prepare documents and briefing memos on humanitarian issues for important meetings and events.  The SHA will also raise critical issues with the UN on behalf of OFDA, DCHA offices and USG agencies and must have the ability to multi-task.  The assignment involves providing expert analytical and advisory support on humanitarian issues for the planning, development and execution of U.S. foreign policy within a broad and complex geographic or functional specialty area. 

The SHA is required to be available for overseas travel which may be up to 50% of the year, with deployments possibly lasting up to 90 days.

The SHA duties and responsibilities will include the following:

  • Assist in the identification, research, analysis and development of recommendations on all issues and matters relating to humanitarian affairs and anticipate the need for such policy analysis.
  • Represent USAID at high level donor meetings, covering a broad range of humanitarian issues and provide DCHA Bureau with analysis and guidance on relations with the UN system.
  • Interact with Department of State colleagues on developing strategies and policies toward UN agencies and humanitarian issues.
  • Anticipate the needs of the organization regarding developments in the areas of humanitarian affairs and prepare analyses, briefings, documents and meetings, as required.
  • Attend various NGO, PIO, UN Office of Coordination of Humanitarian Assistance (OCHA) and other meetings to provide authoritative information and views to formulate humanitarian policies and coordinate strategies on policy issues.
  • Initiate and maintain strong working relationships with other donor countries in order to promote humanitarian principles and coordinate disaster response activities.
  • Create new strategies for outreach with other rising global actors.
  • Develop and maintain cooperative working relationships with other relevant USG offices and serve as an expert point of contact for these groups in the area of humanitarian affairs.
  • Represent DCHA on specific humanitarian issues of concern with IOs and NGOs and convey demarche messages, as needed.
  • Represent USAID at meetings with the UN, IOs and other donors and at other conferences sponsored by members of the international community; provide guidance and advice on USG positions, negotiate strategies, and, in consultation with USAID/Washington, conduct negotiations with the donor community and make recommendations to the appropriate officials in USAID.
  • Work with counterparts in other donor organizations at the most senior levels to exchange information, establish meetings on specific donor issues, solicit publications, and collect information on training opportunities; coordinate these activities with relevant USAID officers.
  • Develop new strategies for partnership between public and private sector organizations, including engagement with private sector actors on humanitarian issues in close coordination with other parts of USAID and humanitarian actors.
  • Advise USAID/OFDA staff on issues regarding donations and requests for USG support and information sharing from private and public interest groups, including those formed on an ad hoc basis during disaster assistance operations.
  • Serve as needed, on Washington, D.C.-based RMTs, which provide support to DARTs deployed in response to disasters.  The duties on RMTs will be varied.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
  • Serve as needed, on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The SHA will take direction from and will report to the HPGE Division Director or his/her designee.

SUPERVISORY CONTROLS:

The HPGE Division Director or his/her designee provides administrative direction in terms of broadly defined missions or functions. The SHA independently plans, designs and carries out programs, projects, studies or other work.  Results are considered authoritative and are normally accepted without significant change. 

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

Qualifications

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy, or a related field) plus a minimum of nine (9) years of progressively responsible professional experience working in emergency relief and humanitarian assistance and on humanitarian policy issues. Experience must include work with a humanitarian organization, such as a USG foreign assistance agency, UN, IO, or international humanitarian NGO.

OR

Master’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy or a related field) plus a minimum of seven (7) years of progressively responsible professional experience working in emergency relief and humanitarian assistance and on humanitarian policy issues. Experience must include work with a humanitarian organization, such as a USG foreign assistance agency, UN, IO, or international humanitarian NGO.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position.  Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Offeror is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified offerors in comparison to other offerors.  The factors below are of equal value. The evaluation of QRF responses will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)

QRF #1           Proven experience in providing expert guidance in the area of humanitarian assistance with regard to the policy implications of issues and developments, based on hands-on experience in the field of humanitarian assistance and a thorough knowledge of the international humanitarian system concepts and issues. Demonstrated knowledge of the structures, mandates, and policies of the actors within the international humanitarian architecture. Provide specific examples;

QRF #2           Experience with the role of liaison in inter-agency relationships at all levels  throughout the humanitarian and foreign policy communities; demonstrated ability to work with a diverse array of individuals and organizations involved in disaster response/preparedness/mitigation and humanitarian assistance, including USG agencies, international organizations, non-governmental organizations, and other governments. Provide specific examples;

QRF #3           Demonstrated skill in oral and written communication, preparing and presenting analysis, providing guidance, soliciting sensitive information, and negotiating agreement on humanitarian issues. Provide specific examples;

QRF #4           Demonstrated ability to multi-task and consistently and independently perform in a high visibility, high-pressure environment and accurately represent USG policy positions. Strong work ethic and ability to initiate, develop and manage multiple projects simultaneously. Proven diplomatic and leadership skills. Provide specific examples; and

QRF #5           Direct experience with U.S. policy and regulations for responses to natural disasters and complex emergencies, as well as experience with USG systems and structure. Provide specific examples.

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

The Offeror Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 10 points

QRF #2 – 10 points

QRF #3 – 10 points

QRF #4 – 10 points

QRF #5 – 10 points

 

Interview Performance – 30 points

Satisfactory Professional Reference Checks – 20 points

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

Application instructions

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. Supplemental document specifically addressing the QRFs shown in the solicitation.
  2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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