Grants Officer (fixed-term). New York. Posting Date: 08/26/2019. Deadline: 09/09/2019This is a fixed term position until the end of December, 2019
The Office of Grants Management (OGM) manages and administers the grant cycle from compliance review of proposals to grant closure, including participation in the structuring of the grant, award and payment, monitoring and reporting, close out, and audit. OGM staff work with OSF colleagues and grantees to administer 3000+ new grants every year, ensuring that legal, business and system requirements are met for the respective OSF entity. The Office monitors timely processing of grants and improves grant-making operations through the adoption of innovative technologies and industry best practices. OGM trains staff and grantees on the use of our grant-making system (Foundation Connect), as well as on procedural and compliance aspects of grant-making. The Office serves as steward for the grant-making data and records that OSF relies on for management, board, and statutory reporting.Job Profile
Essential duties and responsibilities include the following:
- Function as a primary liaison for grants compliance and management for assigned programs.
- Educate and train grant-making staff on grant compliance, reporting, and grant administration requirements and processes.
- Review grant proposals and budgets and request clarifications or edits as appropriate to ensure pre-award compliance with statutory requirements and foundation policies. Trouble-shoot and advise grant-making staff on ways to revise or restructure a grant in order to comply with specific provisions (statute, regulation, internal procedures.)
- Leverage expertise to advance proposals from compliance review through to structuring the award and, as appropriate, escalate legal issues for General Counsel review with analysis and recommended resolution.
- Accountable for ensuring legal and OSF administrative compliance for grants in their portfolio, including serving control function in the discreet tasks of: advancing proposals from compliance review, issuing grant letters for signature, releasing grant payments, approving reports, issuing amendments.
- Oversee standard terms and conditions for grant agreements and formal correspondence and as required, edit agreements and formal correspondence, in conjunction with Legal department.
- Monitor grantee reporting requirements and evaluate grantee narrative and financial reports to ensure administrative and legal compliance with grant terms and conditions; request clarifications or edits as appropriate, and close grants.
- Coordinate with program and operations department staff to ensure proposal review, grant award, administration and closeout are timely and efficient.
- Assure integrity of data in the grant-making system and provide reporting and analysis.
- May assist in finalization of grant lists and other annual audit and statutory reporting.
- Represent OGM in cross departmental working groups and act as key OGM point of contact for various functions such as finance, accounting, audit, legal, information systems, grant making support group.
- Collaborate with colleagues on the OGM global team and participate in and contribute to internal team calls, meetings and retreats.
- Travel may be required.
- Perform other duties as assigned.
- Bachelor's degree from a four-year college or university and five to seven years of relevant experience or equivalent combination of experience and relevant professional degree (MBA, MPA).
- Experience working with a grant processing software/systems (SalesForce/Foundation Connect preferred) requiring in-depth knowledge of grant making policies, guidelines and processes.
- Familiarity with IRS regulations for private foundations preferred.
- Familiarity with complex administrative policies and procedures and operating within them and ability to quickly understand and use policies and procedures.
- Ability to prioritize a wide range of assignments and consistently deliver at a high level of quality, effectively and with agility in a fast-paced environment.
- Ability and skill to demonstrate a change mindset as well as plan, execute and monitor activities during times of change whilst keeping performance levels up.
- Excellent English written and verbal, as well as interpersonal skills.
- Excellent computer skills, proficient in Microsoft Office.
- Collaborative, collegial working style. High-level of self-motivation, organized and strong project management ability
- Ability to use discretion regarding sensitive and confidential issues
- Ability to manage flexible workload on a timely basis without loss of attention to detail
- Ability to communicate effectively with staff at all levels across the foundation.
- Good judgment, resourcefulness and ability to problem-solve, troubleshoot and follow projects through to completion.
- Commitment to internal excellence and motivation to help OSF achieve its programmatic goals.
Competitive rates of pay apply.
We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable adjustments so that colleagues with disabilities are able to fulfill the essential functions of the job.