Monitoring, Evaluation and Learning (MEL) Coordinator

International AIDS Vaccine Initiative
  • Location
    Nairobi, Kenya
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Sep 10

Position description

The Monitoring, Evaluation and Learning (MEL) Coordinator/Specialist will support the ADVANCE MEL Director in implementing MEL processes and systems. This includes:

  • supporting the development and implementation of MEL systems, tools and plans
  • ensuring systems are in place and operational and that program reporting is of high quality and meets reasonable standards
  • working with program managers on collecting, verifying and aggregating data for review
  • informing evidence-based learning and planning by providing timely and accurate data and information for quarterly review
  • working collaboratively with all relevant staff and stakeholders to build understanding of the MEL approach and support consistent implementation

Supporting the development and implementation of monitoring, evaluation and learning systems (40%)

  • Review MEL systems, processes, indicators and tools to identify MEL needs and recommend strategies as appropriate
  • Support the development and maintenance of a program MEL database system
  • Recommend strategies for strengthening data collection, interpretation and use as appropriate
  • Provide on the job training and work collaboratively to build MEL capacity of staff, volunteers and partners
  • Support staff and partners in collecting and documenting success stories, lessons learnt and promising practices using recommended templates and formats
  • Provide aggregated data and graphics for periodic program review meetings and participate in discussions as needed
  • Maintain confidentiality of monitoring and evaluation data and observe data protection and other associated guidelines – ensure these guidelines are understood and adhered to by all relevant staff and partners

Monitoring and reporting (45%)

  • Collect and review data forms or reports from staff, partners and communities as needed and enter reviewed and verified data into database and/or submit to program management
  • Lead and provide support in the compilation of Monthly, Quarterly, Bi-annual and annual reports through provision of timely, accurate and updated data
  • Resolve and give updates on issues related to quality and assist in implementing actions to address data quality concerns - review data, identify and fix inconsistencies
  • Support activities that support data use and review with guidance from the ADVANCE MEL Director. This includes summarizing data in charts and graphics using Excel or some other equally appropriate software, identifying activities that support the integration and/or triangulation of data from various data sources to identify trends, issues, potential learnings, gaps or other findings related to program quality and/or implementation

Supporting Evaluations, Assessments and Relevant Studies (15%)

  • Coordinate with the ADVANCE MEL Director as needed to share relevant program data and provide an overview of internal MEL mechanisms pertinent to commissioned evaluations
  • Assist in implementing evaluations, including reviewing data collection tools, conducting accurate data entry, transcribing interviews, and conducting basic data analysis as needed
  • Support in recruiting and training data collectors (enumerators for surveys and facilitators for focus groups and key informant interviews)
  • Manage, organize and facilitate evaluation related data collection, including communicating with the relevant authorities and communities as needed and supporting IRB follow-up when needed


  • Bachelor's degree in a relevant area, such as public health, education, community development or other social science
  • Minimum 3-5 years of professional experience in MEL or in related areas, such as research support
  • Experience working in humanitarian or development programs, such as public health, education, or community development
  • Experience implementing and improving monitoring and data collection systems
  • Good analytical and problem-solving skills and experience solving complex monitoring and evaluation process issues
  • Excellent computer skills and familiarity with MS Office software and ability to effectively operate MS Excel for MEL processes
  • Strong interpersonal and communication skills


  • Experience conducting basic data aggregation and analysis
  • Experience in database management
  • Experience using tablet software for data collection

Work Environment and Physical Demands: 

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Mobility to perform the essential functions of the position
  • Hearing and speech sufficient to verbally communicate in person and on the telephone constantly (66-100%)
  • Typical office environment
  • Occasional travel off-site for team meetings with collaborators, as needed (up to 20%)
  • Ability to travel to IAVI offices in New York

Other Duties: 

  • Perform other duties as assigned

Application instructions

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