Fixed Term Program Administrative Specialist, Early Childhood Program

Open Society Foundations
  • Location
    London, United Kingdom
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Nov 18

Position description

Fixed Term Program Administrative Specialist, Early Childhood Program. London. Posting Date: 11/18/2019. Deadline: 12/02/2019

Do you want to help make the world a better place with your project management skills and proactive attitude? We are seeking a fixed-term Program Administrative Specialist based in London to perform high-level administrative duties and assist with smooth operations.

The Open Society Foundations work to build vibrant and inclusive democracies whose governments are accountable and open to the participation of all people. We are active in more than 120 countries, making us the world's largest private funder of independent groups working for justice, democratic governance, and human rights.

The Early Childhood Program promotes the evolution of the early childhood field, and supports social inclusion and equity of young children, through initiatives that emphasize parent and community engagement, professional development, and government accountability.

As a Program Administrative Specialist at Open Society, you will:

  • Manage your team/unit's budgets, including planning, tracking, and variance monitoring and reporting, as requested by the Program Director;
  • Take the lead on preparing Management Commitment (rollover) submissions and drafting input for the Operating Status Questionnaire and other similar processes;
  • Provide advanced administrative support for grantmaking activities and/or other program functions by performing operational work, such as processing grants, that helps achieve the goals of the Early Childhood Program;
  • Assist in complex events planning and managing related travel, logistics, and budgets; liaise with vendors (e.g. event planners, translators, graphic designers, etc.) and negotiate contract terms; may manage administrative issues related to the work of retained consultants (and their logistical support).
  • Provide support to program staff managing the Early Childhood Program's Global and Regional portfolio, Southern Africa Disability portfolio, and Emerging Opportunities portfolio (or other portfolios of work as requested) as they are closing and being handed over.

What we are looking for:

  • Prior administrative experience within a large and complex organization; experience making administrative and procedural decisions and judgments on sensitive and confidential issues;
  • High proficiency in Microsoft Office suite with a strong ability to learn new proprietary software systems; proficiency using data management and visualization platforms and databases (e.g. Salesforce, NetSuite, Foundation Maps, etc.);
  • Ability to set up processes, systems, and workflows and ensure adherence to procedures;
  • Experience with record keeping, budgeting management, and finance administration;
  • Ability to build and maintain relationships with a wide range of people from diverse backgrounds within a complex organization;
  • Interest in issues affecting young children and their families is essential; knowledge of policy and programming issues affecting young children and their families is desirable.

What we offer:

In London;

  • Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts;


  • 25 paid holiday, flexible work arrangements, private medical coverage, a generous retirement savings plan, up to one year of paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more ;


  • A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world.


See what a day in the life of a Program Administrative Specialist at Open Society is like.

If this sounds like the position you have been looking for, please submit your cover letter and CV; we look forward to learni

Competitive rates of pay apply.

We aim to build an inclusive workforce that is reflective of the populations we support, and actively seek applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.
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