Staff Assistant, International Affairs

American Association for Cancer Research
  • Location
    Philadelphia, Pennsylvania
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Dec 30

Position description

This position provides overall administrative and organizational support to the Director and other International Affairs staff. The Staff Assistant works closely with the Program Coordinator to ensure timely implementation of all approved AACR international programs and initiatives.


  • Maintains impeccable filing, both paper and digital, in the management of all International Affairs documents and records
  • Facilitates communications with the AACR International Affairs Committee and Regional Advisory Groups, scheduling and coordinating teleconferences and meetings, agenda preparation, drafting meeting minutes and maintaining rosters and appointment tracking histories
  • Maintains international stakeholders information on Salesforce, and other CSM systems and performs updates and prepares reports with accuracy and timeliness
  • Responds in a timely and professional manner to inquires from international members and others regarding international activities and related issues. Tracks and reports international issues related to members interests
  • Performs updates of all relevant websites
  • Assists with planning, preparation, delivery, and evaluation of relevant events held at the AACR Annual Meeting
  • Assists the administration of travel awards and poster prizes for international attendees to the AACR Annual Meeting
  • Coordinates travel arrangements (flights, accommodations, ground transportation, visa applications. etc.) for Director and other International Affairs staff, as needed
  • Processes payments of all invoices and reimbursements
  • Providesw general, comprehensive administrative support, as needed, in developing and implementing new initiatives and programs and scheduling, coordination, and task follow up of staff meetings
  • Other duties as assigned


  • Bachelor’s degree (B.S. or international equivalent preferred)
  • 2-3 years administrative experience, preferably in a non-profit, academic, or scientific environment
  • Excellent attention to detail and organizational skills
  • Excellent oral and written communication skills
  • Ability to handle multiple tasks/projects across global time zones and meet deadlines
  • Ability to maintain confidentiality and follow through with assigned tasks
  • Able to work well both independently and in a team environment
  • Ability to interact with organizational staff and membership body in a professional manner
  • Strong interpersonal skills
  • Excellent writing, editing, and proofreading skills
  • Highly organized and able to manage large amounts of data and information
  • Proficiency in Microsoft Excel, Outlook, Powerpoint, and Word
  • Command of one forieng language an/or experience living, working or studing abroad a plus
  • Familiarity with scientific and medical terminology (optimal)
  • Proficiency in database maintenance and management
  • Knowledge of webpage structure

Application instructions

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