The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Administrative Assistant, International Development, Development and Alumni Relations
Job Profile Title
Administrative Assistant B
Job Description Summary
The International Development office, within Development and Alumni Relations at the University of Pennsylvania is responsible for raising major and principal gifts from alumni, parents and friends residing overseas, while also managing two international foundations and two global volunteer committees. The Administrative Assistant serves as the primary administrative and clerical support for the office. Reporting to the Associate Director, the Administrative Assistant is intimately involved with all aspects of the day-to-day operation of the program.
The Administrative Assistant is responsible for managing records and reports, and for ensuring that office policies and procedures are carried out in a professional and efficient manner. Under limited supervision, the Administrative Assistant must be able to exercise judgment, initiative and analysis in carrying out administrative and clerical duties. The Assistant will handle complex and highly confidential materials and must be able to meet deadlines in a goal-oriented environment.
Bachelor’s degree strongly preferred, completion of high school curriculum required; 3-5 years of relevant experience or an equivalent combination of education and experience, preferably including knowledge of higher education and not-for profit sectors; international experience that may include living, working, and/or studying abroad desirable. Sensitivity to the cultural values of Penn’s diverse international community and ability to work effectively across languages, time zones, customs, national holidays, currencies, is important. Must be able to exercise judgment, tact, and diplomacy in the performance of duties, and will know when to seek help in unfamiliar situations. Ability to function with a high degree of independence in carrying out the responsibilities of the job. High level of competency with computer software programs including database management skills, Microsoft office suite and internet research. Capacity to learn and apply new technologies and efficiencies as needed. Excellent verbal and written communication skills; demonstrated experience working with diverse international constituent groups. Occasional evening and/or weekend work required.
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