Grants and Finance Specialist II, Cities Program

World Resources Institute
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Mar 19

Position description

In this role, you will assist a Cities Unit with financial management, program management and administrative support.

Job Responsibilities

Financial Management (50% of time)

  • Update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
  • Update and maintain project funding and allocations in coordination with workstream director(s) and project managers
  • Process invoices and payments for projects in compliance with WRI’s policies (subgrants, consultancies, work orders, etc.)
  • Assist project team in project closeout process including turnover documentation and financial reconciliation
  • Coordinate and advise on project budget management and reports
  • With project managers, review on a monthly basis the transactions and finances of the projects and update the budget
  • Prepare financial review template(s) for review with workstream director(s) and operations staff
  • Add new proposals in Salesforce
  • Develop fiscal year budget forecasts on a yearly basis in coordination with operations and workstream directors of both teams
  • Prepare participant agreements and provide travel support

Program/Project Management (20% of time)

  • Process documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders)
  • Liaise with internal staff and stakeholders to problem solve and generate solutions to systematic issues and effective ways to complete tasks as needed
  • Work with partners to help them understand and meet subgrant and contract requirements. Cross reference payments and financial status reports to ensure compliance with terms of agreements
  • Monitor program/project performance against contract requirements and deliverables

Grant Management (20% of time)

  • Lead the drafting of grant proposal budgets and assist in the collection & submission of formal proposals for grants
  • Submit all required grant forms as instructed by grant
  • Track deliverables and reporting required under grants
  • Keep timely and accurate information on donors and contacts

Administration (10% of time)

  • Coordinate and schedule team meetings; provide support in organizing presentations, workshops, conferences, research seminars and other events for the program as needed
  • Provide timesheet guidance to workstream team members on a bi-weekly basis
  • Coordinate recruitment and manage onboarding of new staff members as needed. Update and maintain new hire staffing information with operations

Job Qualifications

  • Bachelor’s degree in economics, finance, accounting, public policy, political science, international affairs, or similar subject
  • Two+ years of relevant, full-time work experience supporting project management functions
  • Keen interest in the mission and work of the WRI Ross Center for Sustainable Cities
  • Detail-oriented, highly organized with experience and interest in program management, financial management, grant management, budgeting, and writing
  • Adaptable to rapidly changing priorities with the ability to manage multiple projects with varying deadlines
  • Strong process orientation with sensitivity to quality
  • Ability to work independently with minimal supervision
  • Strong writing, database management, and proofreading skills
  • Excellent computer skills in Microsoft Office, especially Excel; experience with statistical analysis and budgeting software is highly desirable
  • Excellent communication skills, including the ability to work well in a team and with international colleagues
  • In addition to excellent written and spoken English, additional language skills are a plus, especially in Spanish, Portuguese, Turkish, Chinese, French, and/or Hindi
  • US work authorization is required for this opportunity

Team you will support:

The Coalition for Urban Transitions (CUT) team is a Special Initiative of the New Climate Economy (NCE). It is hosted by the WRI Ross Center for Sustainable Cities, and jointly managed with the C40 Cities Climate Leadership Group. The Coalition is made up of a wider partnership of 20+ leading urban focused institutions and their practice leaders from major think-tanks, research institutions, city networks, international organizations, major investors, infrastructure providers, and strategic advisory companies. It has recently formed a high-level Urban Leadership Council of the world’s most prominent urban, SDG, and climate focused organizations to help drive forward its work.

The Coalition for Urban Transitions requires an assertive, detail-oriented, and highly organized individual to assist in supporting a diverse team of experts as a Grants & Finance specialist. This is an excellent position for someone with experience in nonprofits, grants, contracts, finance, and administration to be a part of an elite environmental research and analysis organization lauded for its subject matter expertise and operational transparency. You will work on complex, multi-year, multi-faceted international grants developing and updating budgets, tracking expenditures, preparing financial reports and invoices, monitoring contracts, event management, and other tasks as needed. The position will work closely with the Program’s finance team, WRI’s grants, contracts, and accounting team, and is part of a growing team of GFS within the WRI Ross Center.

Application instructions

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