Programme Assistant Coordinator (Western Balkans)

European Endowment for Democracy
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
  • Posted
    May 04

Position description

EED is looking for a Programme Assistant Coordinator to support its flexible democracy support work in the Western Balkans, with specific reference to Serbia.

1. Main functions of the post:

  • Supporting the implementation of a number of EED grants in the Western Balkans in close coordination with relevant EED staff;
  • Supporting assessments of applications and preparing recommendations for EED funding and providing guidance to EED applicants and grantees;
  • Supporting the relevant Programme Staff in monitoring EED grantees, including assessment of narrative reports and communication with grantees;
  • Assisting the preparation of reports and other documentation for submission to donors, with a specific focus on capturing, collecting and recording data, in particular for media grants.

2. Duties and Responsibilities:

The selected candidate will work under the guidance of the relevant Programme Manager(s) and reports to the Director of Programmes and shall be responsible for (in addition to the above-mentioned):

  • Drafting comprehensive narrative reports for EED’s donors and ensuring timely submission of such reports (with all required supporting documents);
  • Supporting development of programme related documents for the assigned countries;
  • Assisting the monitoring of the progress of initiatives supported by EED, including assessing narrative reports, collecting information on the initiative from other sources , in particular for media grants;
  • Assisting in outreach activities and coaching of new potential EED grantees;
  • Supporting liaison with the grantees to provide assistance and advice regarding the activities carried out including advice on donor regulations;
  • Assisting the assessment of incoming applications and communication with applicants during the review process, providing coaching when needed;
  • Supporting liaison between the grantees and EED’s Communications team to ensure the visibility of the initiatives;
  • Supporting the implementation of capacity building assistance, provision of platforms for grantees, networking amongst grantees and exchanges among the community of practice;
  • Assisting Programme Managers in liaison with the Monitoring and Evaluation Manager;
  • Carrying out on-site monitoring missions, as required;
  • Performing other related tasks as required.

3. Key eligibility and selection criteria:

a. Conditions for eligibility:

  • preferably be a national or having permanent residence permit of one of the EU/EEA countries or Switzerland;
  • be entitled to his/her full rights as a citizen;
  • have completed any obligations imposed on him/her by the laws concerning military service;
  • be physically fit to perform his/her duties.

b. Essential selection criteria:

Level and type of formal education:

  • degree in Economics, International Affairs, Political or Social Science, Law, International Development or related discipline.

Professional experience:

  • at least two years of proven full-time professional experience in media and/or civil society-related projects and programmes;
  • demonstrated track record in grant-making and/or project management (including reporting);
  • experience in working with democracy-support donors in government and/or international organisations and/or from media/civil society;
  • experience in working with media and/or civil society in the Western Balkans.

Functional competencies:

  • full professional working knowledge of BHS (languages of Serbia, Bosnia and Herzegovina, Croatia) would be highly desirable; other languages of the Western Balkans would be an asset (ability to liaise with grantees and assess narrative reports);
  • Experience with media support and monitoring;
  • knowledge of grant-making and project management;
  • substantive understanding of political issues and trends in the Western Balkans as well as EU policies towards the region;
  • field work experience that includes working in the Western Balkans would be an asset;
  • solid ICT skills;
  • ability to keep full confidentiality about all assigned tasks and related documentation as well as capacity to exercise confidentiality, discretion and tact when dealing with diverse groups of people;
  • high degree of communication skills and excellent interpersonal skills;
  • ability to develop strong working relationships internally and externally at all levels;
  • high personal and professional culture;
  • ability to work in a multicultural environment;
  • readiness for duty travel.

Application instructions

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