Program Manager

The Asia Foundation
  • Location
    San Francisco, California
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Oct 08

Position description

Building on a strong track record of previous work in the Pacific Islands, The Asia Foundation intends to significantly expand its work in the region in the coming months and years. To that end, it is recruiting two full-time staff to be based in Suva, Fiji. The exact timing for beginning the assignment will be dependent on the Covid-19 situation on the ground in Suva. The initial contract term will be for one year, but can be extended by mutual agreement.

SUMMARY OF POSITION RESPONSIBILITIES

The Program Manager, Pacific Islands (Program Manager) will play an integral role in the Foundation’s expanded program work in the Pacific Islands. Working from a base in Suva, Fiji and reporting to the Director, Pacific Islands (Director), the Program Manager will be involved in a combination of program development, implementation, management functions, fundraising, and the establishment and oversight of financial and administrative systems and procedures—including grant-making, monitoring and reporting, banking, and other functions. In addition, the Program Manager will support the Director in relationship-building with prospective partners and donors, program reporting, facilitating travel and visits by Foundation program specialists and consultants, and protocol relations with the Government of Fiji.

RELATIONSHIPS

Internal:

  • Daily contact with and reporting to the Director, Pacific Islands.
  • Regular contact with the Senior Vice President, Programs and members of the Programs unit, the Managing Director, Program Specialists Group and PSG governance, women’s empowerment, environment, and technology team members based in the US and Asia.
  • Frequent contact with Asia Operations and Coordination (AOC), Finance, and other U.S.-based operating units.
  • Periodic contact with Foundation country representatives and deputy country representatives in connection with the Foundation’s Asian program experience that holds potential for adaptation in the Pacific.

External:

  • Frequent contact with Fiji government officials, counterparts in key donor agencies and local partner organizations, vendors, and local service providers.

Qualifications

Required Skills, Experience, and Status:

  • At least 8 years work experience with an international development organization, non-profit, or government office.
  • Proven ability to work independently and in a team environment.
  • Excellent written and verbal communication skills in English.
  • Experience in event planning and outreach.
  • Familiarity with national and regional government institutions and agencies and their systems and procedures, and with civil society, the private sector, and academia.
  • Strong computer skills, including word processing, spreadsheets, and other applications.
  • Fiji national or national of another Pacific Island country with formal approval to live and work in Fiji.

Other: Readiness to undertake periodic travel in the Pacific.

Education: Undergraduate degree in a development studies, economics, political science, international relations, environment, women and gender, or other relevant field. Post-graduate degree desirable.

POSITION ACCOUNTABILITIES

Program Implementation

  • Assist the Foundation’s Suva-based Director, Pacific Islands with program design, implementation, monitoring, evaluation and reporting, and contribute to program planning and proposal development processes in accordance with Foundation and donor protocols and guidelines.

Compliance Monitoring

  • Assist with the oversight of compliance with all grant and contract requirements, and related regulations and procedures, including assistance with due diligence requirements of sub-grants and sub-contracts; compliance with all accounting procedures; and, preparation of financial reports to the Foundation and donors as required.

Administrative Support

  • Perform operational and administrative functions, including but not limited to:
    • Providing guidance on local banking procedures, medical facilities, and related operational and administrative matters.
    • Managing temporary office facilities.
    • Managing visa extensions and renewals, resident visa procedures, and formal reporting to relevant government agencies.
    • Engaging service providers.
    • Supporting visits by The Asia Foundation colleagues and consultants.
    • Researching and providing guidance on local employment laws and fiscal obligations, in consultation with qualified local legal counsel and accountants.

Program Support Functions

  • Provide the following program development and support functions:
    • Liaising with counterparts in government, civil society, the private sector, academia, and resident diplomatic missions and international development agencies on a variety of program development and implementation issues.
    • Monitoring the local print and broadcast media and documenting reports and features articles and electronic media productions on program issues of interest to the Foundation.
    • Preparing local contact and partner lists and databases of local and international contacts.
    • Conducting research and gathering information on program areas of interest to the Foundation, based on guidelines provided by Foundation officers and program specialists.
    • Facilitating the logistical and protocol requirements of Foundation regional exchanges and study programs for local partners in government, civil society, and academia.
    • Undertaking any additional responsibilities agreed on in consultation with supervisors.

Application instructions

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