Org. Setting and Reporting
This position is located within the United Nations Verification Mission in Colombia. The Head of the Office reports to the Chief of Field Coordination Office in Bogotá, which falls under the Deputy Special-Representative of the Secretary-General. The Head of Office is the Mission's most senior representative in his/her geographical area of responsibility and assumes overall responsibility for administering the Regional Office as well as for managing teams at the local level under the authority of the Regional Office, in line with the mandate and strategic guidance provided by Mission headquarters. The Head of Office represents the Mission and is responsible for engaging all relevant governmental and non-governmental actors, as well as the UN system, in the department(s) covered, regarding the Mission´s mandate and activities.
In line with the Mission´s mandate and strategic guidance provided by Mission headquarters, as well as applicable principles, rules and regulation, and within limits of delegated authority, the Head of Office is responsible for the effective running of the Regional Office and for, but not limited to, the following duties:
Management: Ensure that the Regional Office functions in a coordinated, coherent and effective manner across all areas of activity and responsibility; Formulate a work plan for the Regional Office and the field teams (local level) falling under the responsibility of the Regional Office; Serve as first or second reporting officer to staff in the Regional Office and at the local level; Provide strategic direction and guidance to the substantive activities of the Mission within the Regional Office´s area of responsibility; Ensure the operational functioning of the Regional Office and support the operational functioning field teams, as appropriate, in collaboration with national and regional Mission Support personnel; Analysis, Advice and Reporting: Identify, analyze and monitor regional/ local developments and emerging issues with respect to the Mission´s mandate; assess implications and make recommendations to Mission leadership and partners on possible strategies, policies and action to be taken to address issues of concern and to advance mandated objectives and UN principles and values; monitor, and report on outcomes; Ensure regular, timely and high quality reporting to Mission leadership on pertinent developments and issues related to the mandate; Manage the preparation of summary and analytical reports, including situation reports, briefing notes, notes to file and verification reports; Oversee the preparation of contextual information materials, such as background notes and profiles; ensure an effective system of information management designed to guarantee accessibility and utility of information. Planning, Coordination and Facilitation: Develop and maintain productive relationships with departmental and municipal authorities, political and community leaders, civil society representatives, the UN system and other national and international partners on coordination and policy matters; Develop and lead outreach strategies, in collaboration with public information staff, targeting the local population in order to build and maintain trust, manage expectations, consolidate relationships and the public opinion regarding the peace process and the Mission´s work, create/expand political space, foster dialogue and develop an understanding of local perceptions and views on relevant issues, challenges and possible solutions thereto; ensure that perceptions are factored into the Mission's own activities and contribution to policy-making and planning processes; Consult and collaborate with institutional partners to increase understanding of issues and develop strategies and plans of action to address challenges, in pursuit of shared objectives; Provide good offices on behalf of the SRSG, as appropriate. Support and/or facilitate visits to the area of responsibility by Mission delegations and/or external partners.
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