Head of Mission - Haiti

Cesvi
  • Location
    Les Cayes, Haiti
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Mar 15

Position description

The Head of Mission will be based in Les Cayes and will be required to plan regular missions in Port au Prince (40% of his/her working time).

The Head of Mission will report to the Desk Officer at HQ.

The Head of Mission will be broadly responsible for the following tasks:

Coordination and overall supervision of Country’s programmes and procedures:

  • Coordination, supervision and support for ongoing programmes including procedure, administration and reporting, continuous monitoring with the aim of achieving the objectives on time and within the foreseen deadlines, supporting PMs and administration where necessary;
  • Coordination of staff to guarantee (ongoing and new) projects activities and implementation reports, submission of financial reports to donors in coordination with the Desk Officer.

Management of Cesvi offices, goods, documentation and procurement

  • Management of Cesvi offices, goods, documentation and procurement including means and good; -Supervision of procurement procedures;
  • Monitoring of field operational offices, in accordance with Program/Project Managers and Administrators, support their organization and ensure their full operation;
  • Support administration and application of the Cesvi internal procedures for the Country is also an is issue to be implemented and supervised.

Human Resources management

  • Supervision and management of expatriate and national staff, in coordination with the Desk Officer, including supporting them in compliance with the legal framework related to their presence in the country;
  • Organizing and supervising capacity building and development of national staff, in collaboration with the Project Managers;
  • Conduct and record periodical meeting with staff to verify activities implementation, problems and getting solutions;
  • Ensuring that Cesvi HR policies, terms and conditions are applied;
  • Informing and training local staff through appropriate training courses in the principles set out in all the Policies or formal provisions that will be developed and shared by Cesvi.

Definition and development of the Programme strategy

  • Contributing to the definition of a Country Strategy Paper in collaboration with the Desk Officer;
  • Identifying the main intervention sectors, areas and needs in the Country in coordination with the Desk Officer and in collaboration with the Project Managers;
  • Update of Country Strategy Paper and application of related Recommendations, in coordination with Desk Officer and in collaboration with the Project Managers;
  • Develop, in coordination with the Desk Officer, new programme initiatives and actively lead the current emergency operations towards a long/medium term integrated and regional programme.

Coordination and representation with stakeholders

  • Management and coordination of relations with local and international partners, particularly with Alliance 2015 members, and participating in networking meetings on behalf of Cesvi.

Writing and submitting new proposals, donors’ acquisition

  • Liaising with potential donors, writing and submitting new proposals in collaboration with the Project Manager;
  • Develop new project proposals in the country referring to Cesvi’s sector of specialization and in strict cooperation with the country team through assessments realized both at the national level or in close countries if necessary and requested by HQ;
  • Participation and supervision of the entire writing process of project proposals in close collaboration with the Project Managers, under the guidance of the Desk Officer and in coordination with the PCM & Innovation Advisor;
  • Follow up on project proposals submitted to/being negotiated with different donors.

Security Management

  • Security Management with focus on Guaranteeing the respect of Cesvi Security Plan and other rules and regulations on security, in close collaboration with the Security Manager/Security Advisor.

Implementation of Safeguarding policies - Adult at risk/Child Safeguarding/PSEA

  • Ensuring Safeguarding measures are implemented within his area of responsibility;
  • Ensuring safeguarding measures are in place and staff, associates and other key stakeholders are made aware of and supported in implementing these measures.

Strengthen and promote Cesvi image in the Country

Qualifications

  • University degree or post graduate degree;
  • Minimum 5 years of relevant experience in management and supervision of humanitarian programmes;
  • Extensive experience of working within a senior management role within a complex country programme in emergency response or in a fragile state;
  • Experience of managing multi-donor and multi-site programmes;
  • Knowledge of effective financial and budgetary planning and control, review and evaluation;
  • Knowledge of main Donors (ECHO, EU-DEVCO, UN, other International Funding Agencies);
  • Excellent project writing skills: ability to produce timely project proposals and high-quality narrative reports;
  • Ability to develop policies, plans and strategies for implementation;
  • Solid capacity in managing a variety of internal and external relationships, especially with partners and donors;
  • Effective team membership integration ability;
  • Strong communication and leadership skills;
  • Excellent problem-solving and analytical skills;
  • Strong communication and diplomatic skills;
  • Self-motivated, able to take initiative, resilient and able to work independently;
  • Highly result oriented with the ability to manage workload and stress;
  • Flexible and with a positive attitude;
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively;
  • Able to work in harsh conditions;
  • High level of IT skills (Office package);
  • Fluency in French and English (written and spoken).

DESIRABLE REQUIREMENTS

  • Prior working experience in Haiti and the Caribbean;
  • Familiarity with WASH, Agriculture, Shelter, Nutrition and sectorial clusters;
  • Interest and knowledge of protection interventions;
  • Capacity in networking and build effective partnerships with local stakeholders;
  • Strategic thinking and innovation.

Application instructions

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