Org. Setting and Reporting
This position is located in the Global Maritime Crime Programme (GMCP) under the Justice Section (JS), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) headquarters, Vienna. The Programme Officer (GMCP) will work under the overall authority of the Senior Programme Officer heading the Global Maritime Crime Programme (GMCP) and the direct supervision of Programme Officer (GMCP) of the GMCP management support team in the Justice Section (JS).
Within assigned authority the Programme Officer (GMCP) will be responsible for the following duties:
- Support the management, implementation, coordination and monitoring of the Global Maritime Crime programme activities, according to the approved donor agreements, project document/revisions, valid policies and financial rules and regulations, and costed work plan/s; identify bottlenecks, propose and take corrective actions in consultation with senior management;
- Coordinate the work related to budget and funding (programming of cash instalments, progress reports, financial reports, etc.) and prepare related documents/reports (costed workplan, programme budget, etc.);
- Liaise with Government officials, donors and counterparts in the field for the implementation of the project;
- Develop the project work plan to align it with budgetary and administrative needs;
- Ensure timely reporting to donors and UNODC HQ and provide regular updates of the project and necessary documentation;
- Monitor on an ongoing basis all project expenditures and utilization of funds related to activities under Global Maritime Crime Programme projects and ensure compliance with United Nations (UN) financial rules and regulations, initiate project and/or budget revisions when required;
- Prepare and disseminate costed workplans, terms of reference and other related project documentation, as and when required, in consultation with the Programme Coordinators, Global Maritime Crime Programme, and in close collaboration with relevant headquarters’ focal points. Maintain close working relationships with relevant administrative and project counterparts in order to facilitate meeting of work plan, travel plan and procurement plan deadlines for delivery. Identify procurement needs (goods and services) and support the full procurement cycle of the various options;
- Prepare and submit for approval narrative and financial reports, semi-annual and annual project progress reports, and other reports to donors as per the agreement.
- Support UNODC and GMCP in the effective liaison with donors, development partners and other stakeholders; make project achievements known and identify areas of new assistance;
- Provide support in drafting new project concepts and documents in relation to the Office’s Global Maritime Crime Programme, in order to diversify its portfolio (in line with the Regional Programmes, UNODC Menu of Services and UNODC strategic frameworks) for circulation with potential partners/donors;
- Participate actively for UNODC in relevant local stakeholder meetings, United Nations Country Team (UNCT) administrative/ financial/operations networks if assigned to. Guide and coordinate the work of local administrative and support staff if applicable; support the recruitment process of international and local staff as required;
- Perform other work-related duties as required.
- Professionalism: Has knowledge and understanding of theories, concepts and approaches relevant to crime issues, in particular to countering maritime crime. Has knowledge of policies and practices in international crime prevention, in particular organized crime and illicit trafficking, maritime crime, as well as the other relevant mandates of the United Nations Office on Drugs and Crime (UNODC). Has knowledge of criminal justice, law enforcement with very good research and analytical skills. Is able to identify and contribute to the solution of problems/issues. Has knowledge of various research methodologies and sources, including electronic sources on the internet, intranet and other databases. Has good analytical, planning, and organizational skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Advanced university degree (Master’s degree or equivalent) in business administration, management, law, or other relevant social or political areas with adequate focus on criminal justice and/or law enforcement issues is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of five years of progressively responsible professional experience in an international organization in programme and finance management and administration is required;
- Experience in peace and security, criminal justice or law enforcement is desirable;
- Experience in working with conflict and post conflict countries is desirable;
- Experience in administration and management of EU-funded projects is desirable.
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
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