The US President’s Malaria Initiative(PMI)-funded Vector control (VC)Task Order (TO)1 Project supports the PMI, as well as USAID Missions and Bureaus with malaria programs outside the PMI focus countries, in planning and implementing vector control programs and entomological monitoring with the overall goal of reducing the burden of malaria in Africa by enhancing PMI’s and USAID’s ability to implement Vector control programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of core vector control interventions in countries affected by malaria.
The Project Operations Administrator (POA) will support efficient project operations by problem-solving issues that arise, ensuring that they are resolved promptly, and in a compliant manner. The POA will also provide support for day-to-day project operations activities and serves as a conduit between the field project staff and the corporate department/functional staff to maintain the smooth operations of the project.
Key Roles and Responsibilities
- Promotes site team compliance with company and project procurement procedures, including providing refresher trainings to site staff on use of tools (iProcurement, country procurement mailboxes and Local Procurement Tracker).
- Reviews and keeps track of local procurements 10K or above making sure that they are processed on time and that they are compliant with all USAID and Abt policies and procedures.
- Coordinates HR processes both at HQ and the site office to draft job descriptions, recruit, interview, contract Employer of Record firms, and lead salary negotiations for field-based hires
- Coordinates with HR to update local staff benefits when needed
- Coordinates the setup, monitoring, modification of local purchase orders and consultant agreements when needed
- Works with corporate services for in-country lease initiations and terminations
- Supports and tracks expat/TCN mobilization (TCN waiver requests, work permits, allowances, relocation, repatriation)
- Facilitates the opening, modification and closing of international bank accounts
- Works with site staff to establish in-country per diem policies and obtains corporate approvals
- Liaises with Contracts Department to review and get approvals for memoranda of understanding
- Manages process for removal of staff timecards entered in the International Development Division’s (IDD) subaccount
- Inputs and monitors operational issues included in the IDD Risk Register
- Prepares monthly Operations newsletter
- Submits international travel concurrence requests to USAID
- Supports the start-up and close-out processes for projects which may involve travel to the field office, as needed
- Coordinates with Legal team to facilitate in country registration, as needed
- Manages security assessment process and submits to Global Security Office (GSO)
- Reviews and processes workshops/conferences/meetings logistic arrangements with technical team and vendors as needed
- Facilitates processing of expense reports of external training recipients
- French fluence is highly desirable
- 3+ years experience working on USAID projects
- Understanding of USAID rules and regulations
Bachelor’s Degree + Five years of relevant experience, or Master’s Degree + Three years of relevant experience, or PhD
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