Program Manager

Harvard University
  • Location
    Cambridge, Massachusetts
  • Sector
  • Experience
    Mid Career
  • Posted
    Jun 02

Position description

Reporting to the Executive Director, this position's primary function is to implement and oversee the daily management of the core programmatic activities of the Minda de Gunzburg Center for European Studies, including a wide array of conferences, seminars, and lectures, as well as its research, grant and learning opportunities for students and visiting scholars, that promote scholarly engagement on Europe.

Job-Specific Responsibilities

  • Ensures the successful delivery of Center programmatic activities that are CES-mission relevant, manifest the vision set by the executive and faculty leadership, and align closely with the interests of the Center's constituents (faculty, graduate and undergraduate students, visiting scholars and fellows, scholars, etc.) Evaluates the effectiveness and relevance of programmatic activities and regularly solicits feedback from these primary constituencies. Undertakes outreach to enlist and nurture student engagement in Center activities and opportunities. Administers the Center's undergraduate secondary concentration (minor) in European History, Politics and Societies (EHPS) and, in close cooperation with the Program Coordinator, the graduate fellowships and undergraduate research grant and internship programs. Manages and participates in associated grant committee meetings.
  • Manages and oversees the administration of the CES visiting scholars and fellows program of approximately 25 participants annually. Fields inquiries from prospective candidates and supports admitted scholars to help maximize their Harvard research experience. Oversees the preparation of materials for selection committee and participates in selection meeting. Develops and chairs orientation program for incoming scholars.
  • Integrates and connects members of the CES community with similar scholarly interests and creates opportunities to advance the cross-fertilization of ideas.
  • Supervises full-time Program Coordinator position and student/ temporary staffing supporting programmatic activities.
  • Chairs weekly programmatic activities meetings and directs event planning processes from inception to completion. Develops staffing plans for programmatic activities and events. Ensures that programmatic and event content on the CES website is complete, current and conforms to communications standards. Partners with other CES managers and administrative staff to ensure successful program execution:
    • apprises Communications Manager weekly of new and ongoing programmatic activities to help inform decisions on publicity.
    • collaborates with IT staff to ensure that CES is technologically equipped to support programmatic activities and events.
    • liaises with center financial staff to maximize budgets and financial resources to support programming.
  • Serves as a knowledgeable resource of the Center's diverse programmatic portfolio, including activities over which the position does not have direct oversight, e.g., conferences and seminar series led by CES faculty and other affiliates. Liaises closely with seminar chairs, speakers and co-sponsoring entities to ensure the efficient planning and seamless execution of programming. Identifies opportunities for potential collaboration among thematically diverse events series that maximize budgets and other resources to enhance the ability to offer cohesive programming.
  • Administers program for short-term policy fellows; develops and implements activities that connect fellows to the CES community and strategically leverage Harvard's intellectual resources.
  • Creates formal briefing documents and visitor bios for the Executive and Faculty Directors and chairs, who are mainly faculty, of high-profile events.
  • Represents the Center in various settings, e.g., meetings, conferences, etc.; conducts outreach both within and outside Harvard to foster potential collaboration and helps to maintain the Center's institutional relationships within and beyond Harvard.

Basic Qualifications

Bachelor's degree. 5+ years of progressive program management experiences. Advanced degree in a related discipline will count toward experience. Supervisory experience.

Additional Qualifications and Skills

Master's Degree in international relations or in a social science or other related disciplines strongly preferred. Knowledge of Europe/European Studies gained either through education or experience, as well as work experience working in a university setting strongly preferred. Knowledge of a European language a plus.

Ability to foster and contribute to a culture of excellence grounded in problem solving and teamwork. This position seeks an individual with experience in higher education, with strong capacities in consensus building and professional and/or educational connection to the mission of CES. Must possess exceptional organizational as well as oral communication and writing skills. Attention to detail, as well as the ability to follow-through, meet firm deadlines and to manage multiple priorities simultaneously, are critical. The position requires willingness to continually seek and provide input to/from multiple constituents as well as the ability to work independently. Strong interpersonal skills, including the ability to collaborate with colleagues and constituents of diverse cultural backgrounds and communication styles, are essential.

Working Conditions

Work is performed in an office setting.

Additional Information

Must be able to staff programmatic events, such as conferences, seminars, etc., on weeknights and occasionally on the weekends. When pandemic conditions allow, some potential local, out-of-state and international travel.

About the Minda de Gunzburg Center for European Studies

The Minda de Gunzburg Center for European Studies (CES) was founded in 1969 as an interdisciplinary research institution in the social sciences to examine the politics, history, economy and society of Europe, and to bring an understanding of important developments in Europe to an American audience.

All formal job offers will be made by FAS Human Resources.

Application instructions

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