Ph.D. Program Officer for the Department of Government

Georgetown University
  • Location
    Washington, D.C.
  • Sector
  • Experience
    Mid Career / Advanced
  • Posted
    Aug 30

Position description

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world. 


Ph.D. Program Officer for the Department of Government, Georgetown College - Georgetown University 

Georgetown's Department of Government is an open, dynamic, and publicly engaged community of scholars, students, and professional staff. We believe in the ideal of scholarship for its own sake but are also deeply committed to the role of cutting-edge research in informing politics and public life. The department has a strong tradition in the major subfields of political science: American politics, political theory, international relations, comparative politics, and political economy. Our Ph.D. in Government trains new generations of scholars to tackle some of the most pressing conundrums in political and social life. They go on to become academics in the world's leading colleges and universities as well as to positions of influence in government and global affairs. Our three master's degrees offer challenging, policy-oriented programs focused on such issues as democracy, conflict, development, and U.S. politics at the federal, state, and local levels. 

The Ph.D. Program Officer is responsible for the overall management of the highly ranked Ph.D. Program - assists with the recruitment, admission, financial aid, retention, academic progress, milestone tracking, growth, and placement of students in this degree track; staffs and handles logistics for all events associated with the Ph.D. Program; maintains accurate records for and produces data-driven reports on the Ph.D. Program; and interacts productively and responsively with the academic leadership of the Ph.D. Program and with other university units as needed. 

Reporting to the Associate Chair/Director of Graduate Studies, with additional supervision by the Chair of Doctoral Admissions, Fellowships, and Placement; and the Administrative Officer, the Ph.D. Program Officer has responsibilities that include, but are not limited to: 

Ph.D. Program Management 

Serve as staff support for the AC/DGS and the CDAFP on all matters concerning the Ph.D. Program, individual students, new program initiatives, or broader policy issues. 
Attend required meetings with the AC/DGS and CDAFP. 
Respond quickly, efficiently and effectively to all communications from the AC/DGS and DAFP. 
Manage logistics for, staff, and attend all Ph.D.-related events or other meetings as required by AC/DGS and CDAFP. 
Manage Ph.D. program budgets and expenses, in coordination with AC/DGS, CDAFP, AO and the Graduate School. 
Assist the CDAFP to coordinate placement and hiring of research and teaching assistants. 
Interact efficiently and productively with graduate student population. 
Identify, manage, and resolve course registration, advanced standing, and other course- or credit-related student concerns. 
Coordinate the appraisals of first-year Ph.D. students, comprehensive examinations, prospectus defenses, dissertation defenses, and other major markers of student progress. 
Ensure the accurate and timely submission of all required documentation regarding student progress to the Graduate School. 
Coordinate departmental support for graduate research, summer fellowships, and other internal and external competitions and opportunities. 
Maintain accurate and up-to-date student files. 
Maintain accurate and up-to-date departmental databases on current students, former students, and alumni placements. 
Generate annual data-driven reports including vital Ph.D. Program statistics (e.g., admissions, placement) and progress narratives 
Coordinate and staff graduation celebration and other forms of recognition of student achievement. 

Recruitment and Admissions 

Serve as point of contact for, and be informatively responsive to, prospective students. 
Develop and implement, in coordination with CDAFP, a creative and innovative strategy for outreach and recruitment. 
Strategize and coordinate active recruitment of underrepresented students in the political science discipline. 
Design and staff innovative program presentations for prospective students. 
Coordinate review of applications and final decisions for admission and financial aid with the CDAFP, faculty admissions committee, and the Graduate School. 
Coordinate and staff innovative Open House and other energetic forms of outreach for admitted students. 

Liaison with Other Georgetown Units and Institutions 

Maintain excellent working relationship with Graduate School, keeping to established deadlines and providing required information as requested. 
Maintain excellent working relationship with Office of Global Services to assist international students enrolled in the program. 
Maintain expertise on university policies and procedures relevant to Ph.D. students. 
Maintain expertise on the location and use of key resources e.g., the Graduate School's Graduate Bulletin and important forms the Graduate School maintain on the web. 
Update, revise, and maintain accurate Ph.D. Program information on website. 
Update, revise, and maintain accurate Ph.D. Program information in student handbook. 
Serve as initial point of contact, as required for, and be informatively responsive to, all inquiries regarding the Ph.D. Program. 




Bachelor's degree 
At least years of program management experience. 
Excellent verbal and written communication skills 
Superior multi-tasking, time management and organizational skills 
Ability to work independently and within a team, and to engage productively with multiple constituencies 
Ability to navigate sensitive matters with utmost confidentiality, good judgement and poise 
Experience full Google Suite and full Microsoft Office Suite and familiarity with/ openness to learn survey software, storage software (e.g., Box), and DocuSign. 

Preferred Qualification 

Previous work with graduate students 

Application instructions

Please be sure to indicate that you saw this position on