Chief of Party

Trigon Associates LLC
  • Location
    Bien Hoa, Vietnam
  • Sector
  • Experience
  • Posted
    Jan 03

Position description

Trigon is serving as the prime on this $33M contract to provide A-E and related technical services to USAID to develop and facilitate approval by the Government of Vietnam (GVN) of a Project Implementation Masterplan and to provide engineering design, construction management implementation support and related project support services for dioxin remediation at the Bien Hoa Airbase Area - the largest remaining hotspot of dioxin contamination in Vietnam. The United States Government (USG) and the GVN have established a strong working relationship to overcome the legacies of the US-Vietnam war. One such remnant of the war is dioxin (defoliant “Agent Orange”) contamination in soils and sediments in and around areas where this chemical was handled or stored. Studies conducted cited the Bien Hoa Airbase area as one of three major dioxin contamination hotspots in Vietnam, along with Phu Cat and Danang Airbases.

Because of the numerous activities and portfolio of projects which fall under the umbrella of this task order, Trigon is implementing the task order utilizing a program management approach. The activities and implementation comprise all project life cycles, ie, investigations, studies, planning, design, procurement, construction, etc. Overarching management activities include project controls (cost, schedule and reporting), QA/construction management oversight of construction contractors for numerous remedial measures projects, a robust communications and outreach plan for all stakeholders, including the GVN, Ministry of National Defence (MND), Air Defence-Air Force Command (ADAFC), other governmental ministries, research and educational organizations, local residents and the general public.

Essential Duties/Tasks and Responsibilities:

The Chief of Party (COP) will be responsible for the overall leadership of the Project. S/he will oversee the multi-disciplinary in-country team (including subcontractors) of engineers, scientists, construction management staff, safety specialists, and public outreach/government affairs professionals, and others, comprised of local staff, long-term expats, short-term technical experts, and Home Office resources in achieving Project results. The COP ensures compliance with all terms of the Project contract and all relevant USAID and U.S. Government rules and regulations. The COP will also take the lead in coordinating with USAID, GVN, ADAFC, national ministries, provincial ministries and departments, other implementing partners, local communities/residents, and other Project stakeholders.

Anticipated roles include, but are not limited to, the following:

· Responsible for overall management of the Project and associated portfolio of projects/activities.

· Responsible for technical operations for the Project (engineering design, investigations, planning, field activities, QA oversight, etc).

· Ensure all Project tasks are completed on time and the objectives of the project are successfully met. 

· Lead the Trigon team (of 20-30) in its role as owner’s representative during construction and other activities.

· Serve as the primary point of contact with USAID regarding day-to-day activity implementation/ and management matters related to the contract.

· Coordinate with the Vietnamese ministries and departments, provincial/local departments and representatives, implementing partners, construction contractors, local technical support firms and others when appropriate.

· Ensure all assistance provided is technically sound and appropriate for the needs to be addressed.

· Manage the work of all experts/personnel provided under the contract.

· Serve as the primary point of contact for progress and status of all activities under the contract.

· Establish appropriate policies and procedures to ensure that the Project activities, tasks and administration are completed on time and the objectives of the projects are successfully met.

· Establish appropriate mechanisms to ensure that activity progress and specific implementation concerns are regularly and promptly reported.

· Manage the preparation and presentation of identified and ad hoc deliverables and requested reports.

· Oversee budget implementation and financial management, working closely with the Deputy Chief of Party/Finance and Operations; ensure the Project’s preparedness for USAID audit.

· Directly supervise the position of Deputy Chief of Party/Finance and Operations.

· Coordinate with Trigon Home Office as needed for Project contract and Trigon policy and procedure compliance matters, QA/QC, and Home Office resource support.

· Serve as primary contact with USAID for Project contract matters, including compliance, funding and modifications.

· Prepare Project closeout plan and ensure its smooth implementation.

· Report to a Trigon principal located outside the region.

· Required to be in-country to perform the duties of this position; Project location is Bien Hoa, Dong Nai Province, Vietnam.

· Travel is essential and will include travel to areas in Vietnam for meetings, site visits, etc., including to Ho Chi Minh City, Hanoi, DaNang, and other locations. An estimated 10% to 20% in-country travel is anticipated for Project implementation. 

· Other duties as assigned.



· At least 10 years of professional experience of chief of party, deputy chief of party, program manager, program director, or equivalent experience for private commercial organization on large and complex projects; experience in project management for infrastructure or facilities sectors preferred.

· Demonstrated leadership and success in achieving project objectives and building productive working relationships with a diverse range of stakeholders, including host-country government, nongovernment actors, implementing partners and international donor partners; excellent skills in facilitating broad teamwork efforts and using a consultative approach to decision-making

· Demonstrated knowledge of and experience with USG and USAID policies, procedures, and approaches on design, implementation, construction management, budgeting, monitoring and evaluation, with focus on management of large project portfolios.

· Experience managing USG or USAID contracts, including programmatic evaluations, financial audit, and program closeout a plus.

· Experience with environmental remediation projects a plus.

· Solid knowledge and practical experience in project and program management methodologies and techniques (as defined by the Program Management Institute).

· At least 5 years of experience working on USAID or other international development projects.

· Experience in process improvement efforts within the project/activity lifecycle.

· Strong leadership and management competencies combined with creative and innovative problem-solving skills.

· Good knowledge of budgeting and resource allocation procedures.

· Excellent verbal and written communication skills and the ability to communicate with a wide range of stakeholders from diverse backgrounds.

· Knowledge of USG project management, including rules, regulations, and reporting requirements.

· Knowledge of project and program management principals and tenants. Project Management Professional (PMP) or Program Management Professional (PgMP) certification is preferred.

· Demonstrated ability to implement projects with rigorous timelines and deliverables and to track program quality through monitoring and evaluation systems.

· Ability to respond to requests on short notice and simultaneously plan and execute several activities.

· Proven experience hiring, training, and supervising teams of international and local staff.

· Proven leadership, interpersonal, and cross-cultural skills, with the ability to build and motivate diverse teams.

· Professionally proficient and fluent in written and spoken English. Proficiency in Vietnamese is preferred, but not required. 

· Bachelor’s degree in project management, engineering, construction management, or related field (advanced degree preferred).

· Highly advanced computer literacy skills within a Microsoft Office environment.

· Must be a US citizen.

Working Environment: Work is typically performed in an office environment.

Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility: This position has supervisory responsibilities over the local team of 20 to 30 individuals.

Travel: International travel required.

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