Programme Manager, Peer-Exchanges

Philanthropy Europe Association
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Apply by
  • Posted
    Jun 10

Position description

Vacancy Announcement for Programme Manager, Peer-Exchanges:

The Philanthropy Europe Association (Philea) is looking for a Programme Manager, Peer-Exchanges who will:

  • Lead on designing and delivering, engaging and impactful activities for philanthropic sector practitioners in online, in-person, and hybrid environments on an exciting range of topics and philanthropic practices;
  • Play a key role in developing programme content, to help philanthropic organisations exchange best practice and engage with emerging developments in the sector;
  • Act as the focal point for the international peer-exchange programmes of the organisation with China, India, and other geographies;
  • Take the lead and guide junior staff members in co-creating inclusive and collaborative activities for foundations, national associations and other key stakeholders.


An initial period of one year and may be subject to extension. Starting date: As soon as possible


  • 3-5 years’ of experience in a philanthropy support organisation, foundation, (I)NGO or think tank either as a programme/portfolio manager or associate;
  • Solid knowledge of institutional philanthropy in Europe;
  • Experience in stakeholder and community engagement, and building communities of practice across cultural and national boundaries;
  • Experience in supervising, coaching, and mentoring junior staff members;
  • Demonstrated experience in practicing facilitation would be a plus;
  • Fluency in designing and implementing programmatic activities and learning spaces for social impact;
  • Articulate and dynamic with highly developed interpersonal skills and the ability to communicate effectively, inspire and motivate people across cultural and organisational contexts;
  • Fluency in English, other languages would be a plus;
  • Non formal or formal education in philanthropy, non-profit management and leadership is desirable.

Roles and Responsibilities:

Programme design:

  • Constantly monitors current issues, developments, emerging trends, major discussions in philanthropy in collaboration with the Knowledge Hub;
  • Drafts concept notes and designs activities for peer-learning exchanges;
  • Selects the right facilitation method and event format in accordance with the learning goals; structures the event and designs session flows to develop engaging and transformative best practice sharing;
  • Monitors and assesses learning needs of project stakeholders;
  • Collaborates with the Knowledge Hub in co-creating content (i.e. informative videos, case studies, and practical publications);
  • Leverages online platforms to enhance the learning journeys of project stakeholders;
  • Oversees the participant and speaker recruitment processes for peer-exchange programmes and activities;
  • Provides briefings for programme branding, participant recruitment emails, promotional news items;
  • Coordination with members, implementing partners and funding partners;
  • Contributes to grant proposals and progress reports for grants given to relevant peer-learning activities and projects;
  • Leads thoughtful and creative discussions with steering committees and colleagues on strategic goals, resources, scheduling, plans and challenges;
  • Actively engages members, implementing partners and funding partners in planning, decision making and assessment/learning processes; uses their inputs to shape activities and communication materials.

Project and people management:

  • Prepares detailed workplans for the project team;
  • Supervises the process of making payments and invoices, tracking/preparing expense reports;
  • Drafts and writes summarising notes and, briefs for funders as well as funding proposals, narrative, and financial reports;
  • Ensures the major milestones of the project or community action plan are met;
  • Supports and coaches junior peer-learning staff, provides feedback, has daily and weekly check-ins, creates professional development and hands-on learning opportunities;
  • Reports to the head of peer-learning cluster;
  • Curates and shares relevant resources with junior programmatic staff;
  • Acts as one of the contact points for emerging communities of practice.

Our offer:

This is a great opportunity to do mission-driven relevant work, gain an introduction to a sector making positive change, apply and further develop your skills in project management, peer-learning design and implementation. Based in Brussels, Belgium this placement offers you the opportunity to live and work in the heart of Europe. The position is expected to be full-time (100% FTE) and will start as soon as possible.

Benefits include:

  • A competitive salary package (13th salary, holiday pay);
  • Transportation;
  • Home office allowance;
  • Meal vouchers;
  • Flexible working hours and work from home/abroad policy;
  • Additional holidays;
  • Training and personal development budget;
  • Group health and pension insurance;
  • A friendly, open working environment.

Application instructions

Please send your application (CV in English + salary expectations) by 17 June, quoting the following reference “Programme manager, peer exchanges”.

In addition to your CV and salary expectations, you are also required to submit a brief written exercise in order to be considered for this position. In this regard, please answer the following questions (Word or PDF format):

  1. Which recent development in the philanthropic sector gets you the most excited, and why? (max 100 words);
  2. Could you share with us an example of a project you were responsible for or involved in – which achievement are you most proud of? And what difference did your work make? (max 150 words);
  3. Could you describe a situation in the context of a multi-stakeholder project where stakeholders had divergent views – how did you help to break the impasse and find common ground? (max 100 words);
  4. Could you please share how you assessed progress in the context of a project you were involved in? What framework or methodology did you use, and why? (max 100 words).

Applications will be reviewed on a rolling basis, so we strongly encourage early applications. Please note shortlisted candidates will be contacted by the Human Resources department for a short preliminary phone interview. All applications will be treated confidentially.

We are committed to diversity and inclusion in our organisation. We strongly encourage candidates from historically disadvantaged or marginalised groups to apply.

The interviews will take place during the last two weeks of June. The selection process will consist of two interviews: the first one will take place remotely, while the final interview and written test will take place in Brussels, at Philea’s premises.

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