Impact Assistant & Events Coordinator

Position description

ICONIQ Capital is a privately held investment firm that advises and invests on behalf of some of the world’s most influential families and organizations. We create investment opportunities and strategies for our clients to manage their lives, philanthropy, and legacy. 

ICONIQ Impact is ICONIQ Capital’s global platform for collaborative philanthropy. We harness the intelligence and convening power of ICONIQ’s network to achieve an outsized, measurable impact on some of the world’s most pressing problems. Our primary areas of focus include climate change, gender equity, health, democracy, refugee resettlement, education, and economic mobility. Since our inception in April 2019, we’ve mobilized over $400 million in grant commitments and have a goal to unlock $3 billion by 2030. Now, we’re looking to grow our team so we can dream bigger, act bolder, and drive impact at scale. 

The small and tight-knit team at ICONIQ Impact is dedicated to building authentic and trusting relationships with our clients and is committed to offering each of them superior support and care to meet their individualized giving needs. To ensure we meet and exceed our ambitious philanthropic goals, we are growing our internal capacity and are eager to find our first Administrative & Events Coordinator. 

THE OPPORTUNITY 

ICONIQ Impact is seeking a sharp and professional Administrative & Events Coordinator to join our team. This position will serve as the Executive Assistant to ICONIQ Impact’s SVP and handle core administrative duties, such as drafting emails, managing calendars, and tracking, maintaining, and managing the team’s internal databases. 

The position will also support events coordination. Philanthropy is highly personal and bespoke events—particularly those with a learning orientation—can be hugely successful in engaging clients and mobilizing philanthropic capital for worthy organizations. In 2022, ICONIQ Impact is looking to scale our event offerings (both in-person and online). The position will assist the Communication & Events Officer in managing event planning and day-to-day logistics, such as managing invite lists, tracking RSVPs, sending pre-reading materials to attendees, etc. 

The ideal candidate will have superb organizational skills, keen attention to detail, and a commitment to providing “white glove” service to our UHNW clientele. The position will report to Becky Castaldo, Communication & Events Officer, but will work alongside Matti Navellou, SVP, and other members of the ICONIQ Impact team. The Administrative & Events Coordinator will be a part of a hybrid team and will be required to work from the New York City office three days a week. 

RESPONSIBILITIES 

The Administrative & Events Coordinator’s Primary Responsibilities include: 

• Executive Assistance for the SVP: 
• Perform core administrative duties for the SVP, including drafting emails and entering client meeting minutes into the organization’s CRM 
• Coordinate calendars and schedule meetings between the SVP, larger ICONIQ Impact team, and various partners (including complex, multi-stakeholder meetings) 
• Proactively capture and manage the input of data into the CRM (including client contact info, philanthropic interests, etc.) 
• Provide additional administrative support as needed, particularly for ICONIQ Impact’s SVP and Communication & Events Officer 
• Support events coordination: 
• Manage Salesforce campaigns used to track invite lists and RSVPs for all ICONIQ Impact events 
• Coordinate event invitations via Salesforce Marketing cloud, in coordination with various ICONIQ teams 
• Manage sending of pre-reading and follow-up materials for all ICONIQ Impact learning events 
• Provide support for event vendor management, including coordinating meetings and day-of logistics 

KEY EXPERIENCE, QUALIFICATIONS, AND SKILLS 

What you’ve accomplished (required): 

• Bachelor’s degree or higher in relevant field (Development, Social Impact, etc) 
• 2-4 years of experience in an administrative or coordinator role 
• Ability to work within a detail-oriented process or workflow characteristic of data input and accuracy 
• Enthusiasm for social impact, philanthropy, and events 
• Ability to travel on an as-needed basis, pending COVID restrictions 

Other things you might have accomplished or would be excited to learn here: 

• Experience within the philanthropy, nonprofit, or social impact sector 
• Experience with event management 
• Deep commitment to providing “white glove” service to clients
• Desire to learn and work in an entrepreneurial, high-pressure environment 

Skills you have developed and knowledge you have acquired: 

• Ability to organize and track simultaneous projects, deadlines, and priorities 
• Ability to provide clear, concise, and linear written communications while leveraging solid command of mechanics, grammar, and usage 
• Ability to work effectively through ambiguity, uncertainty, and change 
• Experience with Microsoft Office required and experience with Salesforce ideal 

COMPENSATION & BENEFITS 

The salary range for this position is commensurate with experience and expertise. In addition, we offer the opportunity to work with and learn from an amazing group of impact-driven professionals! The Administrative & Events Coordinator is a full-time, exempt role, and will be eligible to receive: 

• 24 PTO days per fiscal year plus company-paid holidays corresponding with NYSE 
• 100% employer paid medical (Kaiser HMO), vision, and dental benefits for individuals
• An array of well-rounded benefits, including 4% retirement match, mental health benefits, HSA, monthly wellness stipend, FSA for medical and childcare expenses, access to customized fertility and parenting services, and both life and disability insurances. 

Application instructions

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