UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children.
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy, and in operations. The past two decades have seen important progress on child rights, yet while much has been achieved, sharp disparities remain. In most countries, inequality is higher today than a generation ago, including in middle-income countries where most of the world’s poor children now live. The rapid pace of urbanization and the growing youth bulge in Africa and parts of Asia will require significant expansion of the provision of essential services for children. These challenges are compounded by the scale and complexity of crises triggered by conflict, natural disasters, or epidemics. The global community faces these challenges when the political and economic environments pose challenges of their own, testing the world’s commitment to protecting the most vulnerable. In this environment, the strong and consistent leadership of UNICEF is critical to enabling the achievement of results for children.
UNICEF USA (UUSA) is a private, independent, U.S. nonprofit that rallies the American public to support the world’s most vulnerable children through the unmatched reach of UNICEF. Headquartered in New York City, UNICEF USA has some 300 employees distributed across nine regional offices in the U.S. To fuel UNICEF’s life-saving work across the globe, UNICEF USA raises nearly $600 million dollars from private sources every year and marshals its supporters to advocate for over $800 million in annual US government support. UNICEF USA has built an abroad-based movement to advocate for the well-being and protection of children globally. For more information, visit www.unicefusa.org.
Position: Associate, Foundation Partnerships
Location: New York, NY / Remote
FLSA Status: Exempt
Salary: NYC's minimum salary for this position is $58,500. This may be adjusted to reflect the cost of labor of a candidate’s work location, if outside of NYC.
Are you someone with strong attention to detail, skilled with operations, and learning systems/databases who is able to see and manage the bigger picture? Are you passionate about the mission of UNICEF? Do you like working on a fast-paced and dynamic team?
If so, we’d love to hear from you!
Reporting to the Manager of Foundation Partnerships, the Associate will be responsible for three key functions:
- Grants management - Support team’s daily operational needs including processing and transferring of funds; drafting term statements and quality control; and coordination with internal/external partners as needed.
- Team Operations - Facilitate team organization and efficiency to deliver to key business priorities, including coordinating logistics for partner meetings, events, and functions; serving as liaison with partners and other UNICEF USA departments; supporting office administrative tasks, and assisting with special projects, as needed
- Business Development - Provide data collection support for partner briefs and research to identify alignment with prospects. Manage and track outreach approach to partners and prospect
Key Responsibilities/Outcomes (include but are not limited to):
- Ensure timely execution of grant/sub-award agreements, entry/updating of project records in the grants management database, and execution of funds transfer to sub-awardees
- Grant travel management, including coordinating with the agency to book travel, expenditure tracking, and reconciliation, and managing correspondence
- Conduct due diligence to identify legal, procedural, and financial issues for potential grants/sub-awards prior to proposal submission/approval, as well as over the life of multi-year grant projects
- Develop and maintain up-to-date versions of standard attachments to grant applications and assist team members to assemble grant application proposals
- Manage workflows and tracking processes for all grant/sub-grant agreements, invoice/DSA/reimbursements, Board approvals, payment requests, and grant/project/budget revisions
- Lead weekly Grant Open Hours meetings with UNICEF USA’s Foundation Partnerships and Finance depts., collating inputs from both teams and troubleshooting transfer issues
- Lead process of transferring grant funds to UNICEF and sub-awardees
- Oversee various systems for managing and tracking key phases in the life cycle of grant-funded programs
- Ensure that sub-award templates are in line with organizational policies
- Train new staff and provide onboarding support
- Liaise with finance and compliance personnel on legal, procedural, and financial issues regarding sub-granting/contracting processes
- Focal point for grants management processing and data quality, and Grants Management team. Ensure consistent and streamlined administrative and financial processing and workflow
- Support on administrative tasks, such as note-taking, building and preparing analytic reports, presentation design
- Steward, update and disseminate team pipeline of pending leads, qualified projects/initiatives, and proposals
- Arrange logistics and tech for team and partner meetings (webinars, Zoom, weekly meetings, conference calls)
- Manage and maintain the team calendar
- Attend and report out on key internal/external meetings and information-sharing sessions on behalf of the team
- Update the departmental user manual
- Support team and relevant UNICEF USA departments with the further development of Grants Management/CRM systems, and other operational improvement processes as needed
- Proactively identify opportunities to improve team efficiency, systems, and processes
- Represent the team on select tasks forces and cross-departmental projects
- Provide overall office administrative support
- Support key research and landscape analysis
- Input on thematic research and partner briefs
- Prepare or collect meeting notes and presentation materials
- Bachelor’s degree; advanced degree strongly preferred in international development, international relations, global/public health, public policy/advocacy, economics, or a related field
- Minimum of 3-4 years experience in grants management, client services
- Knowledge of U. S. & international grant-making rules and regulations, as well as private foundation policies, desired
- Familiarity with current global health/development issues
- Strong communication skills and ability to contribute to proposals, reports, research, and presentations
- Proven ability to prioritize, work independently, handle multiple, complex tasks simultaneously, generate pragmatic solutions to address potential roadblocks as well as leverage key opportunities
- Ability to navigate complex environments, and help build relationships with a variety of different institutions
- Strong “client service” orientation and interpersonal as well as negotiation skills, quantitative and analytical skills, and written/verbal communication skills
- Must demonstrate UNICEF USA Core Values: Trust, Respect, Accountability, Innovation, Teamwork, and Service
Must possess current and valid US Work Authorization and be eligible to work for any US employer without sponsorship.
Due to the high volume of applications received, only those selected for an interview will be contacted.
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