Grants Officer

Pact
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Jul 25

Position description

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Department

Grants & Contracts (GRACON) - Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Grants and Contracts department contributes to realizing this purpose by: • Supporting Pact’s vision and mission by providing innovative solutions within a compliance-oriented perspective. • Providing timely and accurate risk mitigation-focused support to the organization, with a special emphasis on successful program implementation throughout the business lifecycle for every activity, from pre-positioning, proposal development, prime award negotiation, and implementation through closeout. • Building internal capacity and champion effective knowledge management within our global community of grants and contracts practitioners.

Position Overview

The Grants and Contracts Officer (GCO) provides support to Pact’s prime awards and subawards as determined by the Director of Grants & Contracts in close collaboration with other members of the Grants & Contractsteam. Tasks may include any part of the grants and contracts lifecycle, from proposal support to close-out.  The GCO also provides general cross-departmental support to the department, working closely with other GCO colleagues and members of the program team and country offices. 

Key Responsibilities

  • Conduct the first level of review of solicitations and communicate concerns to business development staff, technical team, and others. The initial review would include interpreting regulations, clarifying compliance issues, and identifying possible business risks.
  • Review and negotiate prime awards, including evaluation of terms and conditions for business risks, soliciting and incorporation of feedback from other departments into the negotiation process, and communication with the funder.
  • Provide award start-up support including preparing documentation for new award orientations with colleagues from G&C, Programs, and Finance; serving as start-up grants manager to issue subawards, assisting with the preparation of project-specific deliverables such as grants manuals in collaboration with other G&C team members and the country offices, etc. 
  • Manage prime award records including assigning project numbers, performing initial award entry and modifications thereto in Pact’s financial system, issuing notifications of awards and modifications, and collecting and maintaining official documentation for G&C’s files.
  • Provide G&C support during closeouts, including final disposition of property, technical assistance and backstopping to country offices and subaward closeout.
  • Assist with the maintenance and control of department templates in collaboration with the G&C Specialists.
  • Prepare, review and process funder correspondence to request approvals, waivers, funding notifications, modification requests, etc.
  • Work closely with country offices to provide guidance on solicitations, interpretation of various funder regulations, subaward mechanisms, small grant programs, etc.
  • Work with other departments such as Finance, Program Operations, Accounting, and Ethics & Compliance to provide solutions to issues identified by country offices/project teams.
  • Review and approve cost share plans and provide guidance to Program Operations and the Country Offices on the allowability of cost share.
  • Participate in other Pact internal committees as assigned by the Director: Grants and Contracts
  • Review and prepare, as needed, other agreements, contracts, or purchase orders related to project implementation, e.g. leases or commercial vendor agreements to verify completeness.
  • Monitor assigned portfolio awards throughout their lifecyle for potential business risks and actively engages with cross-functional team on mitigation of risks as they arise.
  • Initiate or participate in compliance reviews and supports internal audit reviews and monitoring or facilitation of implementation of corrective action plan, as requested.
  • Contribute to revisions and development of template documents and manuals and assist in maintaining template documents and manuals.
  • Contribute to training on regulatory and other matters to staff across the organization, including remote training to country offices, and lead presentations on awards or other matters.
  • Support and participate in community of practice and other mechanisms for knowledge sharing
  • Maintain and administer organization’s reporting in government databases.

 

Qualifications

  • Master's degree with five (5) years work experience or bachelor's degree with at least seven (7+) years work experience
  • Specific knowledge of USAID assistance regulations, specifically 2 CFR 200, 2 CFR 700, and 22 CFR 228.
  • Knowledge of grants administration, and ability to interpret grants-related governmental documents and accurately respond to them
  • Ability to independently track and manage multiple tasks and complete them quickly
  • Proven capacity to design and deliver a range of training and technical assistance programs 
  • Ability to problem-solve difficult issues, and to multitask with ease, adapting to frequently changing priorities.
  • Strong attention to detail and accuracy in work outputs, including written communication
  • Fluency in English.

Application instructions

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